Correspondence

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000100060003-0
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 1
• Document Creation Date: November 11, 2016
• Document Release Date: August 28, 1998
• Sequence Number: 3
• Publication Date: December 7, 1954
• Content Type: MF

Sanitized -Approve r,5~qfjlq
.1,s9,:CIA; 5DP70-002118000100060003-0
154
MEMORANDUM FOR: Chief, Management Staff
SUBJECT : Correspondence
1. It is my understanding that in February 195+ prior to
your becoming Chief of the Management Staff, 25X1A9a
made an informal approach to the Chief, Correspondence Branch, Pro-
cessing and Records Division, Office of Personnel, with regard to
the possible revision of certain standard type letters prepared by
that Branch. The understanding was that any recommendations made
were unofficial and completely informal, and the adoption of such
recommended changes would be optional.
2. At that time, copies of nine types of Entrance-on-Duty
letters were given to for her perusal. These were
ultimately returned wi h suggested revisions eliminating anywhere
from 16 to 105 words.
3. Based upon our experience in dealing directly with persons
outside the Agency, it was not deemed feasible to adopt the recom-
mended changes. We have found that oftentimes the omission of a
word is just enough to raise questions in an individual's mind,
which results in additional correspondence. The type of recom-
mended changes were those of omitting words and rephrasing others.
The net savings, had these been adopted, would have been more than
offset by the time required to cut new tapes for the '"Flexowriter",
which is the automatic machine used for standard type letters. As
a result, the suggested changes have not been adopted to date.
4. It would be appreciated if, in the future, projects of this
nature are formalized between your office and mine so that more seri-
ous consideration may be given to this type of program.
Assistant Director for Personnel
25X1A9a
25X1A9a
zed - Approved For Release : CIA-RDP70-00211 R00010000 03Z 10