Dear Mr. Brundage

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000200060018-3
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: November 11, 2016
• Document Release Date: September 1, 1998
• Sequence Number: 18
• Publication Date: May 11, 1956
• Content Type: LETTER

Approved For Release :
CIA-RDP70-00211 R000200060018- Attachment k
Jo Bureau o the Budget
Bulletin No. 57-3
THE WHITE HOUSE
Washington
May u, 1956
h
Dear Mr. Brundage:
The recent report of the Commission on Organization of the'
Executive Branch of the Government entitled Pa rwork Mena e-
the Nation t s Paperwork for the overrun nt directs
attention to the problem o Government requirements which impose
unnecessary paperwork on the public. The report recommends:
"That the President direct the Bureau of the Budget,
together with its Advisory Council on Federal Reports and
in,cookration with the General Services Administration, to giV914 emphasis in their reports program.to the n?sd
to protect the public from unnecessary reporting burdens by contin1 g the' mi othod of cooperation between industry and Gov-
errinentpursued by our task force as outlined above."
I t r a the Caamniseion t $ reco'nendatian that increased emphasis
be e to'rsduce unnecessary reporting burdens on
r~ on acti`~
plaGe. man
}r;dus.14:and the public. In recognition of the responsibilities for.
the imProvecnent of 5 - -i --t statistical activities and for the pro-
gverrimen
motion of'` leiency`in executive branch operations al.-
n?wwa ef`
rea ready assignee to `t?he stems of the Budget, I believe the Bureau is
n to aWs'ie leadership in rh?t?; asociated
the loical
~o
g ~ e ?"' " orms and related reporting requirements which
with o,-ernnentLr
require your . the sub n , ' m , .~ . .. _...._ _..e eral Reports Act, and 1 as
?
gratifieyour at appr~ substantial ~eo~;reprss already made.in this program
by the Bureau and its' Advisory Council on Federal Reports*
to the eli~a na-
&aA
you to g i.v ;e increaced a isis in this pro
I ~,9h ?
,t
of re rung requirements Which impose unnecessary paperwork
Lion
onthe Pubic. `Mth " pect to matters not subject to review under
a:`..Re` orb Acts want you to proceed with the developaentg
the o ~ t a~ a i acted executive agencies, of plans for
iuinessa'pl'1 c reporting requirements and for s 9 i-
er ,.~..d?tea 1]npl
such
s
iii
tatkeat procodu .e nd sys vent
Approved For Release :
IA-RDP70-00211 R000200060018-3
 i , COt tC oN EFtD RAL fS
latict Avenue, N. W.
hi Ion 6, D. C.
Jug 19, I956
1. TbIj following Mndato
ry atandards,be established for 'All federal.
agencies:
EM Y FEDZA~ A IWCY, in the
praimulgation of rules and
regulations that require the public to retain records, shall include
in every such rule and regulations t
a. A fined.nugber of years, preferably. not more than six years
from s clearer defined starting date (such as the birth of the record,,
completion of in3,t, agdit, etc.), after which time the agency shall
not require the spp{ecified records to be retaine~d.
be A de f on Rf t records to which the retention require-
ments apply, it being understood that records which are not included
within the scope of such definition way be disposed of at the
discretion of the holder.
c. A utho i rp jg X9, the holder, of records required to be re-
tad to sub t.-+,toz' _, inch specified records, after the expiration
of the ot . two Yews.of the retention period, copies obtained by
F gr fpring, microfili'iilg, or other permanent reproducing processes.
t'Qvided that, in exceptional cases, and for good cause, an agency
may require longer specified retention of such specialized and narrowly
.defined classes of record.
Provide, w{ Further tt~ when investigation by any agency indicates
that a company m .or aeambe of the public should be required to retain for
a period of inv ti,gaticny enforces nt agtivity, audit, or litigation
certain selected records, the investigation and enforcement agency has
the responsibility and shall identify to the member of the public or
company the narrow classes of records which it requires the aeaaber of
the public or company to retain until completion of the investigation,
enforcement activity, audits or litigation.
2. The standards established in (1) above be applied whp-n forms or
requirements are a for renewal.
_ -_ MIM ^r1A1Y f ?
3a. With respect to all rules and regulations currently in effect that
require the public to retain records, every federal agency should be re-
quested to review such rules and regulations and promulgate such amend-
ments as may be necessary to bring them into conformity with the standards
established in (1) above.
3b. With respect to superseded regulations and regulations of agencies
no longer in exiistence, the Bureau of the Budget should cause an in-
vestigation to be made with the objective of bringing such record re-
tention requirements into conformity with the standards established in
(1) above.
Approved For Release
CIA-RDP70-00211 R000200060018-3 Atta;,htment B
To Bureau of the Budget
tu~ .tin No, 57-3
Approved For Release :
CIA-RDP70-00211 R000200060018-3