Weekly Report for Week Ending 22 October 1958

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000200170069-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: November 11, 2016
• Document Release Date: July 8, 1998
• Sequence Number: 69
• Publication Date: October 22, 1958
• Content Type: PERRPT

Sanitized
CIA-RDP
Weekly Report for Week Ending 22 October 1958
from
RE CORDS DISPOSITION BRANCH
1. Contributions
Office of Central Reference/IR Shelf Filing
25X1A9a
Plans are being developed to permit another installation of open
shelving and Saf-T-Stak for Industrial Register. The Office of
Security has already given their approval of use of the secured area.
The Office of Logistics was requested to and will purchase the new
equipment in exchange for 58 1k-drawer legal safes and 55 5-drawer 5 x 8
card safes.
2. Assi22ments
a. Shelf Filing
Records Management Survey/Office of Personnel
25X1A9a
The partial shipment of shelving received was not installed in accordance
with the floor plan developed folk OP and will have to be dismantled and
reassembled.
A Posting Table received from Diebold Inc., is not satisfactory for use
with this installation in that it does not appear to be sturdy enough
to transport files in bulk. 25X1A9a
General Counsel/Office Layout and Filing Equipment
25X1A9a '"Will meet with Mr. M today to discuss their needs and a course of
action.
b. Record Systems
Installation of Subject-Numeric Files in OP
Twelve installed; three in process.
25X1A9a
Mobilization Staff (85%). Most of material to be kept converted
to new system; continued screening older material and training
of secretaries.
(b) lAS Pool (90%). Completion requires screening of material by
IAS supervisors prior to disposition.
(c) Employee Relations Branch (25%). Suspended temporarily due
UG1t. Drive and work on above installations.
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Security Staff, New Building
Permanent badges, inserts and sealing unit were received this week,
and the coded temporary badges are expected within the next few days.
Alterations within the Security Staff building are complete and the
interior is now being painted. 25X1A9a
25X1 A9a.
Met with Mr. OL/BPS and Mr. = Photographer, to
discuss and select photographic equipment most suited to operation.
FOIAb3bl
Office of Personnel/Contact Personnel Division/Card Index
No change from previous report.
c. Records Schedules
Medical Staff 25X1A9a
Audit of the Records Disposition Program is continuing. The Office of
the Chief.Medica]_ Staff was surveyed.
Revision of Records Control Schedule -OCR 25X1A9a
Schedules have been revised in draft form for Office of the 0 and
attached staffs and for Grap 4i cs Register. Assistant P2O and Division
Records Officer for Liaison Division are incorporating many proposed changes
required by ID's reorganization in draft revision.
3. Vital Materials
25X1 A9a
J
DD/P Operations Services Staff
Have been requested by Mr.
25X1A9a
25X1A8a
of the DD /P
to assist and advise them on a card filin em ormer y re erred to
them by this Staff.
vy vVIIUILU.11tC;CbljlL)Jjb/.
No change from previous repo x. nCV 1 A r,,,
PMMrs. , ARO for Office of Personnel forwarded to us for
review a copy of Department of the Army Civilian Personnel Regulation
(aoo), titled Mobilization Planning and Execution and, also, a copy
of U. S. Civil Service Commission Mobilization Circular-#4.
-2-
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These releases, among other things, identified personnel records
necessary to continue operation in the.event of an emergency and, also,
those needed for reconstruction purposes.
A review of these personnel records indicated that the Vital Materials
Program of our Personnel Office compares very favorably with similar
programs of these agencies.
25X1A M4r. was briefed in the OCR Vital Materials Collection
at the Repository. He recognized the existence of riany deficiencies
and will discuss these with the-responsible officials in OCR.
25X1 A9a
trip to the Repository.
also accompanied last weeks
Col.
all members of DD P, were briefed on the Repository by flr?
25X1A9a
25X1A9a M visited the Social Security Board in
Mr.
Baltimore. Of particular interest to them was the conversion of the
National Employee Index (Flexoline File) to microfilm, with periodic
updating via Electronic Data Processing equipment. They toured the
microfilming and EDP setups viewing a new high speed microfilm reader
and the IBM 705.
4. News
The Typing Pool is prepared again this year to assist us in the
typing of the 1959 subject files. As soon as the
from the 350 are received the work will corm ence. The xecoras t;ente
will store the completed sets until needed.
Hr. or the Stock Management and r4equircmen t s r. e c V .vii,
OL, informed that a current purchase order for hu M Safe type filing
equipment will be reduced by 80 units. This action is in response to
our verbal request and as a result of the filb g cabinets returned to
stock from the OCR/IR mock-up project.
2:X 1 A9a Suggested to Mr. MM~f the o/ri that the Support Bulletin
be used as one means of advert sing the OCR/IR mock-up to Agency personnel.
25X1A9a
25X1A9ahIr?M s attending the Agency Conference Techniques course.
Three members of the Branch attended the IRAC meeting at National
Archives on Friday to hear the discussion on Paperwork Managemant.
M.r. has transferred from this Staff to the O&M Staff.
25X1 A9a
25X1A1a
25X1 A9a
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