Weekly Report for Week Ending 26 February 1958 from RECORDS DISPOSITION BRANCH

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November 11, 2016
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September 8, 1998
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February 26, 1958
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Sanitized - Approved For Release : CIA-RDP70-00211 R000200180102-6 ( I I AAl Weekly Report for Week Erad-Ing 26 February 1958 from RECORDS DISPOSITION BRANCH 1. Contributions Project 8-56 O Geographic 25X1 A9a Subject-numeric file system installed in Construction and Development Branch of Cartography Division. Card form developed for their con- trol over the receipt, issue and procurement of cartographic supplies and equipment. By posting selected information to cards they will have better control of their supplies (a large portion are not stocked items) and in addition the bulky source documents can be destroyed after a short retention. 25X1A6a 25X1 A9a They a the proposed shelf filing installation in the as been returned to Space Main- tenanc order has been placed with Space Maintenance by the Office of Security to have the Area secured with expanded metal. Actual work will begin when funds are available. 25X1A9a b. CIA Library, OCR A floor plan is now being developed to determine whether or not enough Book Shelving can be installed within the present floor space to absorb the increase in volume of books. c . Installation of Subject-Numeric Files in Office of Chief, 25X1A9a Records and Services Division, OP - 10% complete. Began installation 24 February. Held meetings with Chief and Deputy Chief, RSD, and clerical personnel involved. Installed dividers and began conversion of previous alphabetical file to Subject-Numeric system. 25X1A9a 25X1 A9a 2. Assignments a. Map Library Division, ORR d. Assistance to ARO/OP in preparation of OP Internal Notice on Records Maintenance. Resolved with Mr. ARO/OP, certain questions concerning proposed format an coverage to avoid overlays or omissions in his proposed revision of several issuances covering Records Managemert Program in OF. 25X1A9a e. Project 6-40 OCR M No change Sanitized - Approved For Release : CIA-RDP70-00211 R000200180102-6 Sanitized - App CIA-RDP70-00211 8000200180102-6 25X1A6a 25X1A9a g. Improved Filing System for Biographic Profiles (Form 1200 for Selection Staff, OP. Decision on proposed conversion from ring binders to loose filing in folders deferred at request of Chief, Selection Staff, to permit completion of priority work and return of employees from leave. New target date for decision is 6 March. 25X1A9a f. Project 6-95 - Office of Personnel No change from previous report. h. Project 8-20 ORR No change. 25X1A9a i. Project 8-53 OTR The schedule for the Personnel Section, Admin. Branch been approved and signed. Schedules for the and the Registrar are being prepared. 25X1A9a 25X1A8a j. Project 8-55-1 A tentative floor plan depicting Open Shelf Filing has been prepared and discussed with the Chief of this Branch. The 25X1A9a plan allows for an estimated 5 years expansion of the files of this Office. A quick survey of the area was made by Mr. of the Telephone Section/OL, who indicated that telephone instruments can be relocated at a cost of $110. 25X1A9a The overall plan for shelf filing was discussed today with Mr. Executive Office, who was also taken on a tour of the Biographies Register installation. k. Project 8-57 DD/S No change from previous report. 25X1A9a 25X1A9a has 25X1A9a 25X1A9a 1. Comptroller, Machine Records Division No change from previous report. 25X1A9a m. Review of File System Building Planning Staff Due to the illness of Mrs. Building Planning Staff, the review of this file system has been delayed. 3. Vital Materials Program a. Effective 26 February the transfer of Vital Materials from National Security CoIncil will be handled by the Record Center run. Sanitized - ApvpO 25X1A6a CIA-RDP70-00211 R000200180102-6 Sanitized - Approy CIA-RDP70-00211 ROD0200180102-6 b. It was not necessary to make our weekly (Thursday) trip to the Reposiary last week. 25X1A9a co Mr. met with Messers. and 25X1A9a o , an essers. of OCR to discuss proposed changes in the Vital Materials Avail- ability Register. These meetings resulted in our receiving approval substantially for changes which will reduce tab punching and machine listing for all NIS, non-CIA Cables, JA,NIS and certain Graphics Register deposits. d. Microfilming of Vital Materials in OP has been completed. e. A meeting was held with representatives of ORR/Services Division/Communications Branch, to arrange for the microfilming of Vital Materials. 4. News 25X1A9a a. Disposition of OSS Research and Analysis Reports Met with Mr. OCR, to discuss the disposition of approximately 21 Cu. of old OSS R & A Reports (1942 - 1946). Upon verifying the completeness of record copies maintained by State (or at National Archives) these can 25X1 Aga be destroyed. 25X1A6a b. new Chief of Registry, was briefed 25X1A9a. and acquainted with the records management survey made at that station in 1956. co 0 and M Staff, was briefed on the current status of program and procedures of RD Branch. 25X1A9a d. IRAC meeting on "Integrated Paperwork Systems" at National 25X1A9a Archives on 21 February was attended by Messrs. 25X1A9a 25X1A9a Sanitized*m)(Pr'raved For Release : CIA-RDP70-00211 R000200180102-6