OFFICE OF OPERATIONS, FOREIGN DOCUMENTS DIVISION, OFFICE OF THE CHIEF

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000300010003-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 39
• Document Creation Date: December 19, 2016
• Document Release Date: October 3, 2005
• Sequence Number: 3
• Publication Date: May 19, 1954
• Content Type: FORM

Approved For Release 2005111/21
'0 T S ? UL
FILt !DFNsIFIC T!0
ir_:: (fibs. :astra$s[1rersfr~rf.n
I 5MVT MY,
Consists of corres _-e, reports 4.
surt* and other ter Bch docent
947.1953)
. L . RY RMMMC19 YA L
These are bed books, technical manuals#
dictionaries, s cs, etc. lived as a
referee-,
Agency tie its
overt
icies and operations of the
n pertaining to exploitation and
tion of foreign language pubi.i.ca-
t file also includes records that
ato in directing the Divt,ion s
e. Filed ai~cording to Agency
To be renewed for poaa,ble
downgradipig or destru Bono
RetAin In current files .ate
indefinitely.
Retain indefinite
material when no
viii be returned
to the Libre , Personal property
retained t;y i e:v"idU l
Approved for Release 2005/11/21 : CIA-RDP70-00211R000300010003-3
CIA RDP70-0021 r i~b oo 25X1
I DATE PREPARED
fit= 'aa:T
gal Permanent. Disposal not
authorized. Cut off at e
of each calendar yearl retain
in current files area 1 year
and t aansfer to CIA Records
Center.
 offer similar subjects relating to the
3r5ved For 'Rease 2005/1
4r
r" CONTP
in the
petion of
d for minis
purposes. They cons
a, s, worts and forts
to various personnel matt a
Ulf CIA= PTO=O02'fk"03OOOiflDG3-3
draver
safe
inn , Tb 's, budget, security, career
re ti.si.tiona, stock control and
hies and functions of the office.
Filed according to Agency File qua..
(:1944S-1954)
el activities of the division,
+ essioning, trensfer,,
ipro ttcn, and separation of ee loyess;
also training courses attended, personal
a if cations, leak personnel er -
ati ons, security violations and other
information acquired in the s i.ni sstration
files consist of extra dopies of
6
ei is i.hi h reflect safe
~rrtifi~Fsre e:t. and r aer~ ter, aL' ~. - r 4.
. Destroy 6 month
is separated.
e in inactive file upon
ation of eloyee. Retain
currento files area 6 none
s troy.
Approved For Release 2005/11LZI ;1A-RDP70-00211 R000300010003-3
in current
and trsna.f
Center.
25X1
 trairE1s g, Upon comp1,ettob
er
of training the written examination and an
d
':Elea, such ;, a ioyee
s tto proms
,ge nt of cards, file
illi T'Q v c
L ies, replac n a
_-_, a pprov or Release Z0U"5T'117
iaation and by poa:
individual files on the
:anatiof results and progressive
aluation : ncorpoxated in eeplcyee' e
personnel folder.
(Current)
Le comdate of the written results 210
tion given to appli-
personnel to de terzt w
They contain the
ations together vith the
officer co rats or evaluation
!69A
s. 54-1-ed alphabeU
: C?-RDP7f- X 211 R000300010003-3~
".V. V. t - 0-, S EE
separation 4T w,
tra-a ens y transf r
rward r ; n n of `ice.
;stroy after 1
tzths~gace in inactive
file When. training is comple t d
et aim for 3 ,nths and de i {
stroy.
years. Cut oft: file at and of
each year re t .n in carren t
file- area, for 2 years and
emporary. Destroy after 2
Approved For Release 2005/11/21 : CIA-RDP70-00211 R000300010003-3
 Appro ted F Release 2D.05/-1 /2( : ClA RDP70-002-'#a-ROfl030M0@0-3-=
tyre took used
' nte1 #-i. nce reports
4' a.r i w. 'S o lbW
quick jj,t.8j
ref
.ad
a1"P
~. k } ? These are mall
r cias ifieo mail receipts (or
es vy 3f ter I ye
a', end of eatl
35-l6) signed by couriers for pie -up of
: ria1 for delivery to M ?es ee. Filed
by courier number.
(1953-19%
3-2 9A
. u o of material outside off to
rney! Copies retained. Suspense. and
flee. f;le.
year; re tin in current
e area I year and destroy.
proveWFo Tease 2005111/2 CIA-RDP70-00211 R000300010003-3
t~
area 3rear -Ail
cut off Mle a' ' end of e a t e
retain in current fi .e are I
re ..= and destroy.
 B
se fills document the
d other papers relatmg
translation and dissemi
reports and publications, records
n perations of
ist of correspondence
management, security, inter--agency,
liaison, editing, screening and procuring
foreign documents, statistical reports
The" are central emss-indAzed 3 x
card files of all foreign language ex-
ploitation and translation projects in
process or colleted by all C Agencies,
other gave ntal organizations, pri-
vate it tutions, and -. ci houses.
subjects covering the ac ti,vi-
of the Branch. Filed accordiM to
ncy dual.
sy are used for reference purposes
the IAC agencies prevent duplication of!
ffort,, Cards are croas -ind eed by sub-
. country, t-aor. source and e.cu-a
VOLUME TYPE OF F1E5rqf
1neat Ff j ? ECFUiPl?r
each year; re
t files area 1 year
corporate with item 1 for
for to CIA Records Center.
Approved For Release 2005/11/21 : C O-00211 R000300010003-3
 Approved For Release 2005/11/21: CIA-RDP79700211RODQ3MQtoQD33
C
gm T YN .
and by report nunk er then r.
l6: ! 1 RSWO CARD F=
status record on all projects in.
ar completed by the M vision. The
F jec to process
and
eports
for ooili m nt aiy production r
Terax.
months. ' .ace
file eret?er,
from Graphics-, retain for
months and saws t.-yy.
-RDP7(Y-0021i0aoJ wo1*U 3-S
9OLJME `4. F?F - }
z:.
e in Records Genter for dint)
Filed eate riea y and by report n
x 5 suspense car tale reco
a purposes wi
foreign lar age *aterial fo _
se-
O'rx cs . suer for reproduction of
lected Pictures. Piled chronologically
191 1 )
on. Cpies of most rat
on recorded i oludes the tit
number of pages
of publication, publica-
etc. It is used for e t
 aAp roved Fnr RB1ease 20=41/2-. CIA-RBR-70@f} OO,3' ==-
1a -Iaz:'wt ?
Mess are copies of requests for repro.
due on (Form 36-2) of all r rodoction
copying and bookbinding required by
the Division,
or translation of foreign language :rent files area and destroy,
Dim. .on by other offices Of Agency safe tyears. Place in inactive file
amd other members of TAG for loita :hen request ans redg hold in
off file at of ee ach year;
retain current files area. I
year and destroy.
A- These are s' served on the o4l 4 drawer "legate Temporary. Destroy
ter,h waists specific
Mari
qui-mmats and translation shoe re
,quests. Filed numerically `fl
nunber,
elo..an for varied .f'Otion. sae ;ceded or cancel.
b. Guide-tme reap to for oontinwus 3.4
pproved For Release 2005/11/21 CIA- 0211 R000300010003-3
269A -WE
 ?~~y ?~ w 5p p. to
r4 RR~ Kneets? I ormaYion relates +to
Approved -F 5/4-1 f,,
comp J which
io= :at Lop repor',
.y duplicated in 'rem IV,
rllce and ch. o o i a -1
card sheets main twined on
rojects. No d # ntic-r else-
, Office nn hors
x.950-19 4)
e are co 'died sta+4sCdca
for, thevr.sio ba3edon m- on y r
ion by offices, la uages, pagea,
sst4 a e, and other par n t 4 r
info
"used for f re oor ari eon's and for
varioua mutations. Also a constant
the zoer of ruirnt served on
yj, Mil 1.1
of reference. Filed chr~ormbgical .
('0522-1954)
-"se are the sheets used
above. (Work sleets for years prev~?o s
to 10752 have not vet been consolidated
nor a *'ina report'
(z 74 -x-954'
co .i .i ?? ie sta tist? ~?ai repot'. tss in a
-Rse Li?" f,c hecor. s (e
when 3 Years old. Incorporate
with item I for transfer
the venters
Des trq
aft-zx- ' `e or has been cor pi.
Approved For Release 2005/11/21 : CIA-RDP70-00211 R000300010003-3
c
f rarer y. `` - Per wee tt Ljsnerr
safe aatr :ri c _ is e~
 --Approved-Fer6Release 2W&1": C-+A=-RBPT$-002'1 ROO03@0OtOOO3-3 .--
S
2bX1
for stra tirkg 8 w numb
-r assigning UT n
safe
A lasting of numbers assigned to prof- FL drawer
prepared by Division. Lists number, safe
icb, r .ire nt and preparing official.;,
d. A listing of publication numbers as-
signed to )ivision reports. Lists publl-
t..on nurr, pro j ec t number, branch,
date to and from Division. Used for
control .
Lort by project nu r, of published L drawer
listing typist and proofreader. safe
ed to record information on project
copies of outgoing correspondence
reference. F-Iled chronolo call-.
car r
A listing of uncass: '.Ie translation
t ff i P at end o e -?4- ;
1 retain 1 year and destroy.
r ry, aestroy after
f f .fife at end of ear;h year
I ,tear and destroy,
y after
off file at end of ea? h y
in I year and destroy.
. Destroy after I rear..
Gut off file at end of each yea
retain l year and destroy.
s Ter rary. Destroy after I year
=gut off file at end of each year
retain I-year and destroy.
after l :ear.
:tit off at end of each calendar
year; re tai in current f
area i year and destroy.
P70-00211 R000300010003-3
 011010003-3 {
I 00
tff4nP70-0021
and ,,.mot
eard file on uncla
done outside . Use
suspense file, record of daily o
work and estimates for fiscal purposes.
Filed by contract number.
195--1-954
P 1& E PUBLICATION FILE
t of copies of NSC, g'l ,char , .5
regulations, memost r ui + ,
pamphlets, newspaper e1ippings, etc.
.ntaaned by the Editorial Section and
filed by type of issuance.
Consist of encyclopedias, dictionaries, 20.0
gazeteers, year-books, etc. maintained
as a ready reference.
These are card files maintained on books
purchased for the Division through the
Library to be used as reference material.
a. Library Purchase Order Forms
quadruplicate by the reques r, pink- copy
tamed as a suspense copy, remainder
to CIA Library. Filed by office
Approved For Release 2005/11/21
14 drawer legal 1 Te . Destroy when super-
1 seded or longer needed.
Return to Library
n no longer needed,
legal }Temporary. Destroy
CI - DP70-00211 R000300010003-3
 ApprovecFForRelease--2005/1
IT,
F
cal-dl
rc ed ' r or an loan. c to
W s w n roJ. and eferane- w 1
TIE in the
Ill by book-
V
Approved For Release 2005/11/21, CIIA=RDP70-00211 R000300010003-3
 Approved For Release 2005/11/2 CIA-RDP7 iOO211R000300010003-3
Of extra pies
and other papers relating
tra on of the activities o
Maintained as a oon a ce file for re-
ference. Filed by sabject matter.
Gop s Operatdo
equir ants served
offices or agencies, Record copies main
tined in marts Branch. Used for re-
is purposes. Filed by requesting
b, .tra copies of operational req
road by each geographic
(199-I9)
avy, Air o:
lets, pcatio1
i -1.3 drawer legal
T ra . ',Destroy after l year,
safe Gut off file at and of
`lies area 1 Year and des
ca7_endar year; retain in current
Mpproveud For 2005f44121-.-C O003000 F0003-3
-269
 are to be loi tom, abstracted,
=dated or o ea iae wee for the
Divided the sections
Consiats of record cue removed from
pro fits completed by the Brans.
only to prepare acre prodixetLon
refit. Filed c .y by project
~ t)
4so of carrying out the Division's
r ty o a used for aassigning proj-
he Branch and for
wed
g is the project awnber, title,
requirement,
and (1952-1954)
35-259A
Approved For Release 2005/11/21: CIA-
egal Teagorary. Maintain one-santh
level. Destroy when wathly
report eonpleted,
legal Tempo Gut off file at end
f each year, retain in current
files area 1 year and g sy.
4211 R000300010003-3
 ~4 rove se 2005M-t/2 CIA RDP1T0 11R0OO3fl0@1 @6@3-3LLi
L sc dL F- ' L, rA;u SHE
Maintai d each language area and used a
e in preparing information
Abbreviations and glossary files which
supp1ea rst dictionaries, Maintained by
various l e area on 3 x 5 cards.
Fired alphabetically.
IndeX of newspapers and pea
giving title, editor, address, political
affiliati ,n, source a other pertinent
data, r tained on 5 x 8 cards. Filed
title.
Personalities. 3 x 5 card files main-
. i ned on nos of individuals appearing
foreign nwapa ,ere and periodicals gi.vin
.ef biographic sumary. F'il alpha-
69A
i t
glossary pubUshe6
no longer needed.
or when
Destroy when obj:*
longer needed.
Approved For Release 2005/11/21 CIA-P70-00211 R000300010003-3
 d nfe nces. A 3 x
anal fare and "e a
and place and public repo
number if ; . Filed alotabe-fd-cal2y.
Approved For Release 2005/11/21
---Approved-For-Retea-seLL-2005/h
; ` F V!13
CIA-RDP70-00211 R000300010003-3
 Approved For Release 2005/11/21 =~02 T . X03=3
25X1
nsists of extra copies of ui s
and other papers relati-ng to the
Copies of operational rer-rairements
erred on the Br ch by other offices
i. Used for reporting
d by requesting office.
b. Extra copies of operational require-
d in each geographical
section for convenience.
10 3 x card files duplicating a and b.
sod primarily for reference purposes.
Consist of
State dispat s, ?avio
survey, p ` e ts, pub ca
aid other eaterial. Used as -refer
gencies, Record copies maintained
preparing info Lion reports.
i ned by indiriduai sections
w7 geographical and iang iag-* e variati
a led by subject conten,,
safe
Approved For Release 2005/11/21. CIADP70-00211 R000300010003-3
1.1 L drawer 'Legal L nary. Destroy after
safe months. PI-we in inactive file
}rent nas been coiet.
4 drawer legal Te rary. Destroy in accordance
 RE(-:OR[ C ROL U mu ~xc _ '_ `
ske
.e are to be exploited, a s racte , 12?I. `': Shelves Pe ^an ts. be forwarded "'o' el
slated or reviewed for the purpose Library when exploitation oo
oZ oaring o-it the Divisions fission. pleted.
g the sections ac-cording to
languag content.
(1952-19-94)
Copies of abstracts
ti dramer
T ~r . s when a
do- 2.3 leglu-! ary --my :Yfl
menu for '~_ t US 0a UIA o _ ?ices, safe .i- 6 Al i
sstrac do not appear in pi bliehed form,,
Retained for reference purposes.. Fild
eubje t.
:19 1al95 )
eady reference. t o m a tton
recorded is the pro jec giber, title,
date, requi nt, xguage and pages.
(19-51-1R54)
36-269A
T jog book used !r as%igning project
0 ar a , E`3
Lr $ a k o , ate, J Qr
purses.
Bain the Branch and for fin-
deg Temporary. Gut- off file
f each year., : retai4 in
uen & ales area I year
and des^y.
 Approved For Release 2005/11/2
Maintained each language
a ready reference in prop
on reports.
a. Abbreviations and glossary files which 6.6
supplement dictionaries. Maintained on
3 x 5 cards and filed alphabetically.
b. Index of newspapers and periodicals
giving title, editor, source, political
affiliation, and other pertinent data.
Maintained on various sized ca