RECORDS MANAGEMENT

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP70-00211R000300050066-0
Release Decision: 
RIPPUB
Original Classification: 
S
Document Page Count: 
3
Document Creation Date: 
December 19, 2016
Document Release Date: 
September 26, 2005
Sequence Number: 
66
Case Number: 
Publication Date: 
February 7, 1955
Content Type: 
REGULATION
File: 
AttachmentSize
PDF icon CIA-RDP70-00211R000300050066-0.pdf147.21 KB
Body: 
Approved For Release 2005/11/21 : CIA-RDP70-00211 R000300050066-0 0 R -L_ I 25X1 MORUEMBINT vl,S Draft 2-7-55 I Rescission: CIA Regulation No. 0 GENERAL .................. 1 POLICIES ??.............. 1. OBJECTIVE................ 1 RESPONSIBILITIES......... 2 .3 1. GENERAL This Regulation establishes basic policies and responsibilities for administering the Agency Records Management Program. Its re- quirements are in agreement with the Federal Records Act of 1950 (Public Law 754, 81st Congress) and other applicable statutes and regulations. Records Management is controlling and improving records from their creation or receipt to their disposition, with resultant economies in manpower, supplies, equipment, space, time and money. 3. POLICIES The Agency Records Management Program shall be administered on a decentralized basis through area programs governed y the follow- ing policies: 7r a. Uniform systems shall be developed and installed to ensure a high standard of documentation by the most efficient and eco- nomical means, and to prevent the creation of nonessential records. The techniques to be applied in this area include controlling and improving forms, reports, and correspondence. b. Provision shall be made for the efficient and economical main- tenance and servicing of current records through continuing analysis and improvement of mail handling and routing proce- dures, record classification and indexing systems, and filing equipment and supplies. dFbos~fed accord~n~ to sc/edi./ in j c. Vital materials shall be identified.and + ansP a to t e Agency repository. d. Microfilming projects shall be reviewed to ensure validity of purpose and maximum equipment utilization. Approved For Release 2005/11/21 : CIA-RDP70-00211 R000300050066-0 25X1 Approved For Release 2005x1 % A-RDP70-00211 R000300050066-0 R - MANAG MOBT S Draft 2-7-55 25X1 ets t/e sc>lc fc~/rF c T%e ~j ~Sexv _ ~ e. Records Center s-iEall- for 4jr storing, proc- essing, and servicing Agency records, including Top Secret, which are no longer'used or are infrequently needed in the conduct of current business. The Center will also serve as 'ht:, 4 c~nc archival facility. f. Records of permanent value shall be identified and preserved. Noncurrent records shall be scheduled for removal from office space and filing equipment to economical Records Center stor- 'age. Records of temporary value shall be identified and scheduled for legal destruction according to their retention values. No record shall be destroyed or removed from Agency custody except as provided for by an Agency records control schedule and/or a records disposal authority obtained from Congress. .pon--reeommend.ation of the Archivist of the United States. 4. RESPONSIBILITIES a. The Chief, Management Staff, is responsible for: (1) Directing and coordinating the Agency Records Management Program by providing basic plans, policies, and proce- dures, and staff guidance for their application to area programs. (2) Reviewing and approving: (a) Requests for microfilm equipment, supplies and ser- vices. (b) Requests for nonstandard filing equipment and supplies. h pr" S1 ac k- ed (c) Requests for nonstandard stenographic and typing equipment and supplies. (d) Agency records control schedules. (3) Providing forms analysis and design services including the approval of new or revised forms and requests for re- prints. (ii-) Serving as the Agency Records Officer and Archivist. (5)" Technically supervising Records Center operations. Approved For Release 2005/11/21 : CIA-RDP70-00211 R000300050066-0 7_R FT FT Approved For Release 200fTCIA-RDP70-00211 R000300050066-0 REGULATION 0 R -0 MANAGEMENT PROGRAMS Draft 2-7-55 (6) Maintaining Agency liaison with the National Archives and Records Service, General Services Administration, and other Federal and private organizations, on all records management matters, including obtaining Con- gressional authorizations for the retention and dis- posal of records. (7) Conducting operational audits of area programs to pro- mote their effectiveness. b. The Deputy Director (Plans),.(Intelligence), and (Support)}- are responsible for: (l) (2) Establishing and maintaining area programs to meet the requirements of this Regulation. Rendering such reports as may be required . -4:'41--4-8 FOR THE DIRECTOR OF CENTRAL INTELLIGENCE: L. K. WHITE Deputy'.Director (Support) DISTRIBUTION: AB 25X1 Approved For Release 2005/1WP"I -RDP70-00211 R000300050066-0