RECORDS MANAGEMENT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000300050066-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 19, 2016
• Document Release Date: September 26, 2005
• Sequence Number: 66
• Publication Date: February 7, 1955
• Content Type: REGULATION

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I Rescission: CIA Regulation No.
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GENERAL .................. 1 POLICIES ??.............. 1.
OBJECTIVE................ 1 RESPONSIBILITIES......... 2
.3 1. GENERAL
This Regulation establishes basic policies and responsibilities
for administering the Agency Records Management Program. Its re-
quirements are in agreement with the Federal Records Act of 1950
(Public Law 754, 81st Congress) and other applicable statutes and
regulations.
Records Management is controlling and improving records from their
creation or receipt to their disposition, with resultant economies
in manpower, supplies, equipment, space, time and money.
3. POLICIES
The Agency Records Management Program shall be administered on a
decentralized basis through area programs governed y the follow-
ing policies: 7r a. Uniform systems shall be developed and installed to ensure a
high standard of documentation by the most efficient and eco-
nomical means, and to prevent the creation of nonessential
records. The techniques to be applied in this area include
controlling and improving forms, reports, and correspondence.
b. Provision shall be made for the efficient and economical main-
tenance and servicing of current records through continuing
analysis and improvement of mail handling and routing proce-
dures, record classification and indexing systems, and filing
equipment and supplies.
dFbos~fed accord~n~ to sc/edi./ in j
c. Vital materials shall be identified.and + ansP a to t e
Agency repository.
d. Microfilming projects shall be reviewed to ensure validity of
purpose and maximum equipment utilization.
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MANAG MOBT S
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e. Records Center s-iEall- for 4jr storing, proc-
essing, and servicing Agency records, including Top Secret,
which are no longer'used or are infrequently needed in the
conduct of current business. The Center will also serve as 'ht:,
4 c~nc
archival facility.
f. Records of permanent value shall be identified and preserved.
Noncurrent records shall be scheduled for removal from office
space and filing equipment to economical Records Center stor-
'age. Records of temporary value shall be identified and
scheduled for legal destruction according to their retention
values.
No record shall be destroyed or removed from Agency custody
except as provided for by an Agency records control schedule
and/or a records disposal authority obtained from Congress.
.pon--reeommend.ation of the Archivist of the United States.
4. RESPONSIBILITIES
a. The Chief, Management Staff, is responsible for:
(1)
Directing and coordinating the Agency Records Management
Program by providing basic plans, policies, and proce-
dures, and staff guidance for their application to area
programs.
(2) Reviewing and approving:
(a) Requests for microfilm equipment, supplies and ser-
vices.
(b) Requests for nonstandard filing equipment and
supplies.
h pr" S1 ac k- ed
(c) Requests for nonstandard stenographic and typing
equipment and supplies.
(d) Agency records control schedules.
(3) Providing forms analysis and design services including
the approval of new or revised forms and requests for re-
prints.
(ii-) Serving as the Agency Records Officer and Archivist.
(5)" Technically supervising Records Center operations.
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MANAGEMENT PROGRAMS
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(6) Maintaining Agency liaison with the National Archives
and Records Service, General Services Administration,
and other Federal and private organizations, on all
records management matters, including obtaining Con-
gressional authorizations for the retention and dis-
posal of records.
(7)
Conducting operational audits of area programs to pro-
mote their effectiveness.
b. The Deputy Director (Plans),.(Intelligence), and (Support)}-
are responsible for:
(l)
(2)
Establishing and maintaining area programs to meet the
requirements of this Regulation.
Rendering such reports as may be required
.
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FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
L. K. WHITE
Deputy'.Director
(Support)
DISTRIBUTION: AB
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