AGENCY RECORDS MANAGEMENT PROGRAM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000300140035-4
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 19, 2016
• Document Release Date: October 3, 2005
• Sequence Number: 35
• Publication Date: January 8, 1954
• Content Type: OUTLINE

Approved For Release 1 "/2 A- 0- 18000300140035-4
AGENCY RECORDS MANAGEMENT PROGRAM lC~
l
,.-mi O 4/
i~2eC~'y
I. Responsibility For Management of Record Under Federal "J -
-
67
Records Act1 77
1. Administrator of G. S. A.
2. Agency Heads
_NT
-t._; . iza. & WE `H VICE
Section 506 (a), (b), (c), (d), (e), (f), (g)
II. Responsibility For Management of Agency Records Under Agency
Regu... a on
III. What Is Records Management?
1. Task Force Report on Records Management by Hoover
Commission.
2. Records Management Program Guide.
IV.
Accomplishments of Agency
1. T
rans
fer
from OCD - 1 January 1951-
2. P
erso
nnel
Transferred -
3. R
ecru
itme
a..
nt of Personnel:
Difficulty in Recruiting Trained Personnel.
b.
Number of Persons Contacted.
I!-. E
stab
c.
lish
Number on Duty (1/4/54) -
ed Vital Materials Program.
L_J
_
5. C
A
ondu
vera
cted
ge a
Training Program for Area Records Officers -
ttendance per session - 79
6. E
stab
lish
ed an Agency Records Center:
a. Original Center - - capacity
equivalent to 400 file cabinets - 394,000.
b. Present Center -- 20,000 sq. ft.
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c. Proposed Center - Staff Study Designated
7. CIA Records Officer to Serve as Liaison with. GSA.
#3, Deputy Archivist from N. A. R. S. Given Agency Clearance
to Work with Us in the Clearance of Disposition Schedules.
9. Standard Filing System (Handbook
TO. Standard Correspondence Procedures (Handbook
1.1. Standardization of Letter and Legal Size Filing Equip-
ment.
12. Standardization of Filing Supplies.
13. Disposition Schedules Prepared:
14. Records Management Surveys:
~. Logistics
b. -Contact Division, 00
c , FD ID , 00
:1. RI/FI
c. Medical
f. General Counsel
Historical Staff, Director's Office
h. DD/A
i_ . OIC
j. NSC
1.5. Courier Service Improvements:
1.6. Machine Records Projects:
17. Area Records Officers Appointed:
a.. Full Time
b. Part Time
c. Not Appointed
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 Approved For Release 2005/11/21 : CIA-RDP70-00211 R000300140035-4
18. Accomplishment of Offices:
19. Security Desk Trays.
20. Comptroller's Reports Management Program.
21. T'rainin, Sessions at the Repository.
22. Issuance of Bulletins and Memorandum} to
Area Records Officers.
1. Forms
2. Reports
3. Correspondence
Current Maintenance:
a. Mail Control
b. Reference Service
c. Maintenance
J. Equipment and Supply Standards
c. Microphotography
L . Vital. Materials
5. Disposition
6. Records Center
7. Surveys and Establishment of Programs (office by office)
f?. Surveys of Established Office Programs
VI. Problem Areas:
II
Program Guide
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-3-
 Approved For Release 2005/11/21 : CIA-RDP70-00211 R000300140035-4
Size Filing Equipment
Four Bulletins for Area Records Officers
'=Cwo Memoranda to Area Records Officers
2. Forwarded to Regulations Control Staff:
Handbook for the Subject Classifi-
cation and Filing of Correspond-
ence Records
Standardization of Filing Supplies
IT II Procurement of Letter and Legal
Correspondence Handbook
Handling Classified Forms
3. Being Prepared:
Records Management Regulations
Handbook on Vital Materials Procedure
Handbook on Guide to Effective Writing and
Correspondence Management Techniques
Disposition Handbook
I,iail Control Handbook
Reports Management Brochure
i!-. Proposed:
Notice on Forms Numbering
Forms Management Handbook
Microphotography Handbook
Approved For Release 2005/11/ : CIA-RDP70-00211 R000300140035-4