GENERAL SERVICES ADMINISTRATION - NATIONAL ARCHIVES AND RECORDS SERVICE, MICROFILM SURVEY - ORGANIZATION UNIT REPORT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000300170006-3
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: December 16, 2016
• Document Release Date: July 6, 2005
• Sequence Number: 6
• Publication Date: November 30, 1953
• Content Type: FORM

BUDGET BUREAU NO. 29-5301
DATE
APPROVAL EXPIRES NOV. 30, 1953
GENERAL SERVICES ADMINISTRATION - NATIONAL ARCHIVES AND RECORDS SERVICE
MICROFILM SURVEY - ORGANIZATION UNIT REPORT
1. NAME OF AGENCY
2. ORGANIZATION UNIT (Name o ureau, or Mar organize.
tion unit of the agency)
3. LOCATION Street and city address o organisation unit
4. LIAISON (Name, title, location of organization unit
listed I. Block 2)
official who will be avallable to answer possible
questions arising from survey)
5. WERE ANY MICROFILMING OPERATIONS PERFORMED BY OR FOR YOUR ORGANIZATION UNIT DURING FY 1953
(ANSWER YES IF THE WORK OF THE ORGANIZATION UNIT INCLUDED (11 THE PREPARATION OF RECORDS FOR ( -~
NCY OR BY AN OUTSIDE CONTRACTOR
YES ^ NO
HE AG
Y
E
,
B
T
E
MICROFILMING, WHETHER THE LATTER WAS TO BE DON
(2) THE REPRODUCTION OF FACSIMILES FROM EXISTING MICROFILM, OR 131 THE MICROFILMING OF RECORDS.
1 f YES, complete Schedules A, A-1 A B and return with this shoot, noting inei,usion by check in Block 11.
? DO YOU HAVE ANY MICROFILM EQUIPMENT UNDER CONTROL OF YOUR ORGANIZATION UNIT? INCLUDE READERS,
CAMERAS, ETC. IN STORAGE AS WELL AS THOSE IN OPERATION. (DO NOT INCLUDE MICROFILM READERS USED
^
NO
SOLELY TO SERVICE AN EXISTING LIBRARY OF MICROFILM REELS. DO INCLUDE READERS USED IN THE FILM- LJ YES
ING OR INSPECTION PROCESSES.)
If YES, complete Schedule C and return with this sheet, noting inclusion by check in Block 11.
? ARE WRITTEN INSTRUCTIONS IN EFFECT FOR OBTAINING APPROVAL OF PROPOSED MICROFILMING PROJECT? YES NO
it YES, return a copy with this sheet, marking the instructions "Microfilming Survey - Schedule D" and note in-
clusion by check In Block 11.
8. ARE WRITTEN INSTRUCTIONS FOR THE GUIDANCE OF MICROFILM OPERATIONS IN EFFECT? YES NO
I f YES, return a copy with this sheet, marking the instructions "Microfilming Survey - Schedule B" and note in-
clusion by check in Block 11.
. HAVE STANDARDS OF PRODUCTION FOR MICROFILMING OPERATIONS BEEN ESTABLISHED? YES ONO
If YES, return a copy with this sheet, marking the standards "Microfilming Survey - Schedule F" and note inclu-
sion by check in Block U.
10. IS THERE CENTRAL CONTROL OF APPROVAL OF MICROFILMING PROJECTS? YES No
I f YES, indicate name of organization unit authorized to give such approval.
If NO, state how such determinations are made.
11. SCHEDULES ATTACHED (Check box Indicated oreach Schedule submitted with Survey Shoot)
A I GSA FORM T75a) A-1 I GSA FORM T75a-1I B ( GSA FORM T75b ) C ( GSA FORM T75c ) D E F
INSTRUCTIONS
(General)
This report should be executed by each organization unit which, during FY 1953, performed specific microfilm-
ing operations or which had such microfilming operations performed for it regardless of by whom performed, or which
on the date the questionnaire was prepared had an inventory of microfilm equipment. The data reported must include
all operations or inventory within the continental limits of the U.S.
DEFINITIONS
As used in instructions covering this survey the term:
1. "Agency" means a T)epartment or independent establishment of the government.
2. "Organization unit" means any unit of organization of an agency which performs microfilming operations or which
has an inventory of microfilm equipment, or a superior organization unit which can supply the required data cov-
ering such microfilm operations or equipment.
3. "Microfilm equipment" means microfilm cameras, automatic feeders, enlargers, automatic film-developing and film-
printing equipment and microfilm readers used in filming and inspection processes. It does NOT include micro-
film readers used solely to service an existing library of microfilm reels, or splicers, rewinders and manual
type film development kits.
4. "Microfilm operations" includes rearrangement of records preparatory to filming, checking of accuracyof sequence
of records preparatory to filming, removing staples and mending papers preparatory to filming, insertion of
special targets, filming, film developing, film inspection, retakes and splicing, carton labeling and supervi-
sion; whether performed by your organization unit, other organization units within your agency, other agencies,
or by private business under contract.
Approved For Release 2005/07/13 : CIA-RDP70-00211 R000300170006-3
Approved For Release 2005/07/13 : CIA-RDP70-00211 R000300170006-3
 Approved For Release 2005 0
APPROVAL EXPIRES NOV. 30, 1953
GENERAL SERVICES ADMINISTRATION - NATIONAL ARCHIVES AND RECORDS SERVICE
OF
MICROFILM SURVEY - ORGANIZATION UNIT REPORT
DATE
MICROFILM OPERATIONS, SELF-PERFORMED OR PURCHASED
1. NAME OF AGENCY
2. ORGANIZATION UNIT Name o bureau, divison or of er
suborganisation unit of the agency)
3. LOCATION (Street and city address of organisation unit
listed in Block 2)
4. LIAISON Name, t t l* and location of organisation unit
official who will be available to answer possible ques-
tions arising from survey)
DESCRIPTION
NUMBER
OF IMAGES
NUMBER
OF ROLLS
FILMED
FILM
DEVELOPED
PUR-
SCHEDULED
RETENTION
HAVE PAP E
RECORDS
OF RECORDS
(In thousanda
( 100 Ft.
BY
BY
POSE
PERIOD FOR
BEEN DES-
(O)
( )
PAPER RECORD
TROYED?
(A1
(6)
NEG
DUP
(D)
MEG
DUP
(F)
(5)
(H)
Approved For Release 2005/07/13 : CIA-RDP70-00211 R000300170006-3
GSA FORM
August 1953
 Approved For Release 2005/07/13 : CIA-RDP70-00211 R000300170006-3
INSTRUCTIONS
(General)
This schedule is used for reporting all microfilm operations (whether purchased or self-
performed) where the completed film is used by the reporting organization unit. Operations
conducted by the reporting organization unit as a service to another unit or agency shell be
reported on GSA BORN T75o-l.
DEFINITIONS
As used in instructions covering this survey the term:
1. "Agency" means a department or independent establishment of the government.
2. organization unit" means any unit of organization of an agency which performs microfilming
operations or which has an inventory of microfilm equipment, or a superior organization unit
which can supply the required data covering such microfilm operations or equipment.
3. "Microfilm equipment" means microfilm cameras, automatic feeders, enlargers, automatic film-
developing and film-printing equipment and microfilm readers used in filming and inspection
processes. It does PUT include microfilm readers used solely to service an existing; library
of microfilm reels, or splicers, reminders and manual type film development1kits.
4. "Microfilm operations" includes rearrangement of records preparatory to filming, chocking of
accuracy of sequence of records preparatory to filming, removing staples and mending papers
preparatory to filming, insertion of special targets, filming, film developing, film inspec-
tion, retakes and splicing, carton labeling and supervision; whether performed by your organ-
ization, other organization units within your agency, other agencies, or by private business
under contract.
(DLUMN
A. Insert the title (or a brief description of the file) of each group of records which was
microfilmed during fiscal year 1953.
B. Insert the number of images for each group described in column A.
C. Insert number of negative and positive or other duplicate film rolls for each group of record
listed in column A.
D.
Show by whom the records were filmed. Use the following code:
1.
Your organization unit.
2.
Elsewhere within the agency.
3.
By another
Government agency.
4.
By contract
Bid and of
with private business. In these cases attach a copy of the Invitation to
the resulting contract for each such job.
Example: If Bureau A of agency X had the records filmed within its own Bureau it ae)uld use
Code 1; if Bureau A had its records filmed by Bureau B of agency X, it would use
Code 2; if by Government agency Y. it would use Code 3; if by a private microfilm
company, it would use Cbde 4.
E. If records were filmed by the reporting organization unit, show by whom the film was devel-
oped. Make no entry in this column if the filming operations were accomplished by other than
the reporting organization unit. Use the following code:
1.
Your organization unit.
2.
Elsewhere within the
agency.
3.
By another Government
agency.
4.
By the vendor of the
film.
5.
By other commercial processing laboratory.
F. Show the general purpose for which the records were microfilmed. Use the following code:
1. Disposal (To reduce cost of space or file equipment requirements.)
2. Security.
3. Preservation of deteriorating records.
4. To produce film or paper copies.
5. To reduce time or labor of current office operations.
6. Other. Describe on separate sheet and attach to schedule.
If used for more than one purpose, list the codes in the order of their relative im-
portance, with the most important listed first.
G. Show retention period established for this record by agency record retention schedule.
H. State YES or NO whether paper records were destroyed after filming.
NOTE: Microfilm operational performed by a reporting organization unit as a service For another
reporting organization unit must be reported on GSA FDRN 775a-1 by the unit per forming
the work and on GSA FORM 775a by the receiving unit.
Approved For Release 2005/07/13 : CIA-RDP70-00211 R000300170006-3
 Approved For Release 2005/077w('g1TQ-- % Qo J~ ft
t 0170006-3
GENERAL SERVICES ADMINISTRATION - NATIONAL ARCHIVES AND RECORDS SERVICE
of
MICROFILM SURVEY - ORGANIZATION UNIT REPORT
DATE
MICROFILM OPERATIONS. PERFORMED FOR OTHER ORGANIZATION UNITS OR AGENCIES
NAME OF AGENCY
2. ORGANIZATION UNIT (Name of bureau, dlvia on or other
suborganization unit of the agency)
9. LOCATION (Street and city address of organization unit
4. LIAISON (Name, title and location of organisation unit
listed in Block 2)
official who will be available to answer possible ques
tions arising from survey)
AGENCY AND ORGANIZATION UNIT
NUMBER
NUM ROF
NUMBER OF
FILM
FOR WHICH SERVICE WAS PERFORMED
OF IMAGES
ROLLS 1OO ft.)
PAPER
DEVELOPED BY
AND TITLE OF FILE
(In thousands)
(C)
PRINTS
I E)
(A)
(B1
NEG
DUP
(D)
NEG
DUP
GSA-WASH DC 54-2155
Approved For Release 2005/07/13 : CIA-RDP70-00211 R000300170006-3
 Approved For Release 2005/p7 l Tft~[jPj' .qi 1IR000300170006-3
(General)
This schedule is to be used for microfilming operations performed as a service to another
organization unit or agency. The film created is NOT to be used by the reporting organization unit.
Where the film created is to be used by the reporting organization unit, GSA P1)IN T7Sa should be
used to report operations.
DEFINITIONS
As used in instructions covering this survey the term:
1. "Agency" means a department or independent establishment of the government.
2. "Organization unit" means any unit of organization of an agency which performs microfilming
operations or which has an inventory of microfilm equipment, or a superior organization unit which
can supply the required data covering such microfilm operations or equipment.
3. "Microfilm equipment" means microfilm cameras, automatic feeders, enlargers, automatic film-
developing and film-printing equipment and microfilm readers used in filming and inspection proc-
esses. It does NOT include microfilm readers used solely to service an existing library of
microfilm reels, or splicers, rewinders and manual type film development kits.
4. "Microfilm operations" includes rearrangement of records preparatory to filming, checking of
accuracy of sequence of records preparatory to filming, removing staples and mending papers pre-
paratory to filming, insertion of special targets, filming, film developing, film, inspection, re-
takes and splicing, carton labeling and supervision; whether performed by your organization, other
organization units within your agency, other agencies, or by private business undler contract.
A. Show the name of the agency and organization unit for which microfilming services. were performed
during fiscal year 1953 and list the title, or brief description of the file for each group of
records processed.
B. Show the number of images for each group of records shown in column A. If it was not possible to
list the individual record groups there, show the total number of images for the organization unit
or agency.
C. Show the number of negative and duplicate film rolls produced for each group of records shown in
column A. If it was not possible to list the individual records groups there, show the number of
negative and duplicate rolls for the organization unit or agency.
D. Show the number of paper prints made.
E. Show by whom the film was developed. Use the following code:
1. Your organization unit
2. Elsewhere within the agency
3. By another Government agency
4. By the vendor of the film
5. By other commercial processing laboratory
sa^wsr~ ~~
Approved For Release 2005/07/13: CIA-RDP70-00211 R000300170006-3