GENERAL SERVICES ADMINISTRATION - NATIONAL ARCHIVES AND RECORDS SERVICE, MICROFILM SURVEY - ORGANIZATION UNIT REPORT, OBLIGATIONS, FILM INVENTORY, AND REPRODUCTION DATA

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000300170014-4
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 16, 2016
• Document Release Date: July 6, 2005
• Sequence Number: 14
• Publication Date: August 1, 1953
• Content Type: FORM

Approved For Release 2005/
A oval EXPIRES Nov. 30, 1953
GENERAL SERVICES ADMINISTRATION - NATIONAL ARCHIVES AND RECORDS SERVICE
OF
MICROFILM SURVEY - ORGANIZATION UNIT REPORT
DA
OBLIGATIONS. FILM INVENTORY, AND REPRODUCTION DATA
1. NAME OF AGENCY
2. ORGANIZATION UNIT (Name of bureau, division or other
suborgenisation unit of the agency)
3. LOCATION (Street and city address of organization unit
listed in I91ock 2)
4. LIAISON (Name, title, and location of organization
unit official who will be available to answer possible
questions arising from survey)
. OBLIGATIONS FOR MICROFILMING ACTIVITIES BY OR FOR REPORTING ORGANIZATION UNIT
OBJ E T
AMOUNT
a. PERSONAL SERVICES
$
b. EQUIPMENT PURCHASES
c. EQUIPMENT RENTALS
d. FILM - 16MM
e. FILM - 35MM
f. CONTRACT SERVICES BY OTHER AGENCIES OR BY OTHER ORGANIZATION UNITS WITHIN YOUR AGENCY
g? CONTRACT SERVICES PERFORMED BY PRIVATE CONTRACTOR
h. TOTAL $
RAW STOCK NEGATIVE FILM 7. DUPLICATE REELS OF FILM
PRODUCED FROM NEGATIVE
NUMBER OF ROLLS (100 ft.)
SIZE
DELIVERED
INVENTORY
WITH EXPIRED
SIZE
NUMBER
OF
4aI
b I
l
EMULSION DATE
ICI
REELS
16MM
16MM
35MM
EE
35MM
. NUMBER OF PAPER PRINTS
INSTRUCTIONS
(General)
DEFINITIONS
As used in instructions covering this survey the term:
1. "Agency" means a department or independent establishment of the Government.
2. "Organization unit" means any unit of organization of an agency which performs microfilmin
o
ti
hi
g
pera
ons or
w
ch has an inventory of microfilm equipment, or a superior organization unit which can supply the required
data covering such microfilm operations or equipment.
3. "Microfilm equipment" means microfilm cameras, automatic feeders, enlargers, automatic film-developing and
film-printing equipment and microfilm
d
d
rea
ers use
in filming and inspection processes. It does NOT include
microfilm readers used solely to service an existing library of microfilm
l
ree
s, or splicers, rewinders and
manual type film-development kits.
4. "Microfilming operations" includes rearrangement of records preparatory to filming, checking of accuracy of
sequence of records preparatory to filmin
i
g, remov
ng staples and mending papers preparatory to filming, in-
sertion of special targets, filming, film developing, film inspection, retakes and splicing, carton labeling
and supervision
heth
; w
er performed by your organization, other organization units within your agency, other
agencies, or by private business under contract.
BLOC{
1-4. Sel f-explanatory.
5. Dater the total obligations incurred during fiscal year 1953 for microfilming operations, equipment or con-
tract services opposite the appropriate object. This must include all obligations incurred re
ardl
b
f
d
g
ess o
u
getary classification or position title. Thus a mail clerk who spends 50% of his time operating a micro-
film camera should have 50% of hie salar
includ
d i
h
y
e
n t
e amount reported on line Sa. Under 5b and Sc do
NOT include the cost of microfilm readers rented or purchased solel
to s
r
i
i
i
y
e
v
ce an ex
st
ng library of
microfilm reels.
6. a. Show the number of rolls of raw stock negative film, in terms of 100' rolls, by size, delivered to your
organization unit during fiscal
ear 1953
y
.
NOTE: Some film is packaged in 270' lengths. These should be reported in terms of 100' lengths.
b. Show the number of rolls of raw stock ne
ti
fil
i
'
ga
ve
m,
n terms of 100
rolls, by size, in inventory at
microfilming project site, or elsewhere, e.g. warehouse or supply area, on date questionnaire is executed.
c. Show the number of those rolls of r
w
t
k
a
s
oc
negative film entered under b which have an expired emulsion
date.
7. Show the number of duplicate film reels, such as positive, ozalid, etc., prepared from negative microfilm in
possession of your organization unit during fiscal year 1953
b
si
,
y
ze.
8. Show the number of paper prints made or purchased during fiscal year 1953.
GSA-WASH nr AU-019A
Approved For Release 2005/07/13 : CIA-RDP70-00211 R000300170014-4
 Approved or Release B.UCIP-RDPPP050 21
1
8
GO300170014-4
5
93
APPROVAL EXPIRES NOV. 30,
GENERAL SERVICES ADMINISTRATION - NATIONAL ARCHIVES AND RECORDS SERVICE
0F
MICROFILM SURVEY - ORGANIZATION UNIT REPORT
DATE
EQUIPMENT INVENTORY
I. NAME OF AGENCY
2. ORGANIZATION UNIT (Name of bureau, division or other
suborganization unit of the agency)
3. APPROPRIATION
4. LOCATION (Street and city address of organization unit
5. LIAISON (Name, tita and location of organization unit.
listed in Block 2)
official who will be available to answer possible ques
tions arising from survey)
UNITS OWNED
UNITS RENTED
DESCRIPTION
TYPE
MAKE
MODEL
NUMBER
(El
(F)
(A)
(B)
(Cl
(Dl
NUMBER
COST
NUMBER
COST
GSA-WASH DC 54-2155 See reverse for Instructions GSA FORM 5c
August 1953
Approved For Release 2005/07/13 : CIA-RDP70-00211 R000300170014-4
 Approved For Release 2005/07/13 : CIA-RDP70-00211 R000300170014-4
INSTRUCTIONS
(General)
DEFINITIONS
As used in instructions covering this survey the term:
1. "Agency" means a department or independent establishment of the government.
2. "Organization unit" means any unit of organization of an agency which performs micro-
filming operations or which has an inventory of microfilm equipment, or a superior
organization unit which can supply the required data covering such microfilm opera-
tions or equipment.
3. "Appropriation" means the appropriation financing the purchase of equipment. If sev-
eral appropriations were involved, each should be listed with amount charged to each.
4. "Microfilm equipment" means microfilm cameras, automatic feeders, enlargers, auto-
matic film-developing and film-printing equipment and microfilm readers used in
filming and inspection processes. It does NOT include microfilm readers used solely
to service an existing library of microfilm reels, or splicers, rewinders and manual
type film development kits.
5. "Microfilm operations" includes rearrangement of records preparatory to filming,
checking of accuracy of sequence of records preparatory to filming, removing staples,
and mending papers preparatory to filming, insertion of special targets, filming,
film developing, film inspection, retakes and splicing, carton labeling and supervi-
sion; whether performed by your organization, other organization units within your
agency, other agencies, or by private business under contract.
A. Enter the various types of equipment (cameras, readers, etc.) in inventory
(that is equipment in use as well as in storage or on loan to other organiza-
tion units as of the date the questionnaire is prepared.)
B,C,&D. Liston separate line each type, make and model of microfilm camera, automatic
feeder, enlarger and automatic film-processing and film-printing equipment and
readers used in filming and inspection processes.
E. Indicate number and cost of units owned by organization unit.
F. Indicate number and cost of units rented by organization unit.
Approved For Release 2005/07/13 : CIA-RDP70-00211 R000300170014-4