WEEKLY REPORT - WEEK ENDING 22 SEPTEMBER 1954

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000300250006-4
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 8
• Document Creation Date: December 19, 2016
• Document Release Date: September 26, 2005
• Sequence Number: 6
• Publication Date: September 23, 1954
• Content Type: MEMO

Approved For Release jq P70-00211 A693 25dQ ~-+ -
IVA `"R ::TURN 4
RECORDS MANAGEMENT DIVISION
Chief , Management St*fif
Chief, Records Management Division
Weekly Report Week Ending 22 September 1954
23 September 1954
1. Arrangements were mode with the Office of the General
Counsel to install the filing system proposed for that office
some time ago.
2. Construction of the new Records Center is progressing
on. schedule. There is no indication at this time that there
will be any difficulty in meeting the agreed to date for its
completion.
3. The Custodian of the Vital Materials Repository will
be out for some time due to a serious operation. Arrangements
have been made with the Ito assist 25X1
them in the work of the Reposito if a backlog s ould occur
as the result of the absence of 25X1
4. 131 cubic feet of records were transferred from offices
to the Records Center and 152 cubic feet of records were de-
stroyed. If all of this material was placed in safe-type filing
equip ant, an investment of $8,330. would be required for approxi-
mately 35 safe-type cabinets.
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Report for Week Ending 22 September 1951 from
ID CORDS DISPOSITION BRANCH
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Project 4-77 - Office of Scientific Intelligence
The disposition plans for the records of this Office axe temporarily
delayed pending a decision of the Security Office concerning several
series of records on the Records Control Schedule. Project is 99%
complete.
Project L.-78 - Office of General Counsel
Discussions are being held this morning with the Area Records
Officer to discuss the implementation of the proposed filing plan
for the records of the General Counsel. Project is 99% complete.
Project 4-79 - Foreign Broadcast Information Division
No change from previous report. Project is 99% complete.
Project 4-97 - Records Disposition Handbook
No change from previous report. Project is 751 complete.
Project
4-116 - Security Office
No change from previous report. Project is 85b complete.
Project 5-2 - Office of National Estimates
No change from previous report. Project is 85% complete.
Project 5-32 - Office of Research and Reports
Disposition plans for the records of this Office are temporarily
delayed pending approval of a progress report submitted to Messrs.
Project is 8% complete.
Project 5-4O - Office of Chief of Operations
No chance from previous report. Project is 75% complete.
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CONFI EN TIAL
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Report For Week Ending 21 September 1954
RECORDS CENTER BRANCH
Accessioning
The four cabinets of top secret material from OCI were
received during the week. This represents the first transfer
of records from that office.
During this week the following accessions were made:
0 C D
0 S I
FBID
Personnel
Training
Sub Total
Finished Intelligence
Total
43 Cubic Feet
6
4
1`
1
n n
11 11
55 Cubic Feet
76 It 11
131 Cubic Feet
Total accessions to date - 277.
Disposal
By authority of a memo dated 13 August 1954 from Chief, LD/CD
and a memo dated 6 September 1954 from ARO/OCD, 22 cubic feet
of CENIS material and 130 cubic feet of IR material respectively
was destroyed.
General
The Center was visited by Mr. H. Gates Lloyd, A/DDA. He
appeared to be well satisfied with the operation.
A general clean-un in Jobs 52-33 and 53-103 has been initiated.
These jobs consisting of Information Reports are being reboxed,
refiled, torn reports re aired, and consolidated. One
hundred ninty-three (193) cubic feet must be processed and
no date of completion can be made.
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Report for Week Ending 22 September 1954 from
REPORTS AND CORRFS'POND04CE I NAGEI 'NT BRANCH
Project 4-91 - Review of Records Management Program, Logistics Office
a. Re orts Management - No change in program status. Project is 20%
comp a 'e.
b. Correspondence Management - Development of the Correspondex of
administrative requests and reports continues. The Security Office
was furnished a chart index to the request and reports. They are
reviewing this chart and will make any necessary changes and add any
essential data.
Project 4-94 - Office of the Comptroller Reports Managment Program
No change in program status. Project is 23% complete.
Project 4-98 - Correspondence Handbook
Typing of the final draft of the Handbook is underway. It will be
completed in the near future. Project is 93% complete.
General Information
a. Our Co n-a-mon-nday of administrative requests and reports was dis-
cussed withl Personnel
Office. He had completed work for a staff study on e ow of corres-
pondence from Logistics, using that Office as a pilot unit. In study-
ing his flow charts temporary amendments were made in our Correspondex.
Final action on his staff study will determine if these changes will be
permanent.
G0. The following writing improvement guides have been rewritten. "Better
Letter Endings," "Split Infinitives," "negative Jords," "Streamlining
Writing," and "Reference Books."
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Management BranchV
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Report for Week Ending 22 September 1951 from
FORMS MANAGEMENT BRANCH
Project 4-79 - Records Management Survey, FBID
In FBID the Forms Management Project is continuing with the
further consolidation of unauthorized forms into formally
approved forms.
Project 4-85 - FI Information Reports;
No important change during the past week. This project remains
approximately 1i7% complete.
Project 1-86 - Forms Index
Coordination of Index insofar ass concerned is complete.
Two forms were reported obsolete. Project is 77% complete.
Project 1t-95 -Forms Management Handbook
No change from previous report. Project is I% complete.
Project 1i-103 - Preparation of Final-Type Forms Copy by Forms
Management Branch
No change from previous report. Project is 10% complete.
Individual and Group Information Report Evaluation Forms
Samples of the forms previously submitted for coordination were
returned with minor changes and instructions noted by the office
of primary interest for the Branch's consideration and concurrence.
Forms Management Briefing
Because of technical difficulties the reproduction of informational
booklets to be reproduced from the instructional slides is delayed
until the originals of the slides can be procured and sent to the
Printing and Reproduction Plant.
Clearance for Civilian Contractor
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Hoover Commission
Simultaneous surveys are being made of the Forms Management
Programs of the Departments of State and Justice. The
Department of Agriculture study commences this week. The
deadline date for the completion of all studies has now been
set for 7 October 195L.
11iscellaneous Actium
attended the Inter-Agency Records
Administration Conference at the National Archives building on
17 September.
Summary of Individual Actions
New 1
Revisions, 5
Reprints 3
Overprints: 1
Other Govt. Forms
Totals;
Redesignated
6
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100
56,500
3'000
25,000
333L.,900
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Report for Week Ending 22 September 1954 from
RECORDS SYSTEMS BRANCH
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Project L-79 - Records Management Surrey, FBID
Project is continuing and is approximately 98% complete.
Project 4-80 - Agency Wide Microphotography Survey
Project is continuing and is approximately 114% complete.
Inventory cards have been set up for each equipment item reported
during the survey. A total of 91 cameras, 71 readers and 18
miscellaneous items were reported. This equipment has a total
value of approximately $225,000. It is believed that a small
amount of equipment, probably as much as 5% still remains un-
reported. Since all questionnaire forms have been returned the
unreported equipment will be picked up while making on the spot
reviews to evaluate the validity of existing or proposed projects.
Project 4-81 - Security Desk Trays
Project is continuing and is approximately 67% complete.
The original blue prints of the boxes have been given to a drafts-
man in the Cartography Division of ORR for revision to reflect the
revised latching device. This change was made necessary as a
result of a request from the Security office to make the boxes
without locks. A sample box was also given to the Machine Records
Division of OCD to determine if they will be able to make them.
Project It-82 - Filing System - Handbook for the Subject Classi-
fication and Filing of Correspondence Records,
Project is continuing and is approximately 97% complete.
The Handbook has been submitted to Regulations Control Staff for
authentication and issue The number and name of the Handbook
has been changed to read
Project 4-83 - Vital Materials Deposit Schedules for All Offices
Project is continuing and is approximately 60% complete.
Project 4-84 - Vital Materials Microfilm Project
Microfilming of the OCD/BR dossiers continues. This project is
approximately 57% complete.
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Project 4-96 - Vital Materials Handbook
No change from previous report. Project is approximately 11%
complete,
General Information
The Logistics Office is processing a requisition for an additional
100 four drawer safes and 50 two drawer safes, This is an additional
interim order pending development of a safe meeting all required
security and record keeping specifications. The new order does
include the revisions requested by this office.
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