WEEKLY REPORT - WEEK ENDING 11 AUGUST 1954

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000300250012-7
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 8
• Document Creation Date: December 19, 2016
• Document Release Date: September 26, 2005
• Sequence Number: 12
• Publication Date: August 12, 1954
• Content Type: MEMO

l tDP70-00211 R000300250012f
e Approved For Relea 20WJ' #147
. FILED.
RETURN 'TO
magwant Staff
Cords Management 'Division
kart - Week Uding U August 1951
12 August 1954
Recently the Security Office requested the Logistics
Office to purchase 350 four drawer safe tile cabinets. These
cabins were specially designed to meet new specifications
in accordswo with security requirements primarily. When the
cabinets were received a Ymmber of complaints were registered
by the operating offices to us and to Logistics because the
inide dimensions of the file drawers were not sufficient to
accommodate the guide care or the preassboard fold re with
guide tabs attachesd. Ta addition the new cabinets did not have
a gee rod for securing the guides,
turere representative to see if the deficie wy
an be reeied before additional ones are
be deeficie r in the cabinets received would have been avoided
representative of this office had been invited to
participate in the development of the specifications in accord-
awe with prior arrangements made with the Security o fi c ee.
Construction on the now Records Center is'progressing
according to schedules. Another meeting was held during the week
to de clop plane for the transfer to the new location. This
included housing and other requirements for the personnel who
idn be transferred,
25X1
skin with the Bacurity Office, Logistics Office
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 Approved eleas~e 2 0 HE E 1"n P70-002UP000300250012-7
Report for Week Ending 11 August 1951 from
RECORDS SYSTFIB BRANCH
Project L-79 - Records Management Survey, FBI1}
Project is continuing and is approximately 914% complete.
Location of filing stations, installation of filing systems and
the inventorying and preparation of the records schedule has
been completed. A report of this phase of the survey is now
being prepared pending the start of a forms survey.
Project 14-80 - Agency-wide Microphotography Surve
Project is continuing and is approximately 10% complete.
Questionnaires from three offices have been returned to date.
Project 14-81 - Security Desk Trays
Project is continuing and is approximately 86% complete.
The 50 pilot models have been delivered and will be distributed
to the Area Records Officers for comments within the next few
days.
Project 14-82 - Filing System - Handbook for the Subject
Classification and Filing of Correspondence Records -
25X1
No change from previous report. Project approximately 97% complete.
Project 14-83 - Vital Materials Deposit Schedule for All Offices
Project, is continuing and is.approxiniately 60complete.
At the request of the Comptrollers Office the leave balance notices
of Agency employees has been addeded to the partially established
schedule of vital materials for this office. This record will be
filmed periodically.
Project-4-84 - Vital Materials Microfilm Project
Microfilming of the OCD/BR dossiers continues. Project is
approximately 52115 complete.
Project 14-96 - Vital Materials Handbook
No change from previous report. Project approximately 11% complete.
General Information
se 2005/11/21 : CIA-RDP70-00211 000?R229 M lmin
Property transfer slips are now being processe or g
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IA-RDP70-00,1 R000300250012-7
Report for Week Ending 11 August 1954 from
FORIvB MANAGMIENT BRANCH
25X
Project 4-85 - FI Information Reports
No change from previous report. Project approximately L6% complete.
Project 4-86 - Forms Index
No change from previous report. Project approximately 7L% complete.
Project 4-95 - Forms Management Handbook
No change from previous report. Project approximately 3% complete.
Project 4-103 - Preparation of Final-Type Forms Copy _by
Forms Management Branch
No change from previous report. Project approximately 10% complete.
Clearance for Civilian Contractors
Fire Emergency Plan
Drafting of new plan continues.
Forms Management Seminar
George Meloon, Deputy Assistant Director for Personnel authorized
25X1 of that office to speak on
Personnel's Forms Management, Frogm at the forthcoming seminar.
Individual and Group Information Report Evaluations
and photostats received and furnished
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i
py
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yp
F
Meeting has been scheduled 11 August to discuss possible changes.
Revision of Dispatch Form
Comments received from DD/P. Discussions will continue to be held
with DD/P and Communications personnel to attempt to resolve
25X1 differences. I is investigating letterex applications.
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25X1
 Approved ForrReiease-2005/11/21 CIA-RDP70-002 R000300250012-7
Hoover Commission's Task Force on Paper WorkManagement in the
Executive Departments
The Task Force was organized 25 June 1954. A preliminary
organizational-type meeting was held 27 July . 19514. A subsequent
meeting of initial formulation of basic plans was held 9 August 1951+.
_Pas been requested to act as a consultant to the
Commission on the Forms Management phase. Preliminary plans call
for a comprehensive study of the Forms Management problem in
fourteen major government agencies; CIA will not be included in the
study.
Summary of Individual Forms Activities No. of Requisitions Copies
New 17 10270
Revisions 19 98500
Reprints 2 28000
77 229100
Redesignated 18
25X1
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w4w
Report for Week Ending 11 August 1951 from
REPORTS AND CORRESPONDENCE MANAGEMENT BRANCH
Project-91 -Review of Records Management Program, Logistics Office
a. Reports ManagemBnt - No change in program status. Project
is W% complete.
b. Correspondence Management - Work on the Logistics Office
correspondex of administrative correspondence is continuing.
Suggested pattern memorandums were discussed with the Area Records
Officer who contributed to their improvement. Sample memorandums
of primary concern to the Security Office were furnished its
Area Records Officer who will conduct a survey to determine their
applicability and the possibility of including other pattern
memorandums in the correspondex.
Project 4-94 - Office of the Comptroller Reports Management Program
No change in Togram status. Project is 23% complete.
Project 4-98 - Correspondence Handbook
Final typed copy is still under review by the secretary to the
DDCI. Secretaries to the Director and the three other Deputies
have completed their review. Return of the draft is expected by
the end of this week. Project is 90% complete.
General Information
a. Printed copies of the pamphlet "An Introduction to Repcrts
Management" were received. Copies are available to records analysts.
b. Work is continuing on the pamphlet "An Introduction to
Correspondence Management." Project is 70% complete.
c. Discussion with a representative of McGregor Werner disclosed
that printed forms cannot be provided with Letterex one-time carbon
paper. This precludes using Letterex exclusively in the preparation
of dispatches. Further study will center around a basic dispatch
set using Letterex for additional copies.
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Report for Week Ending 11 August 1954 from
R.ORDS DISPOSITION BRANCH
Project L-77 - Office of Scientific Intelligence
No change from previous report. Project 99b' complete.
Project L-78 - Office of the General Counsel
No change from previous report. Project 99% complete.
Project Li-79 Foreign Broadcast Information Division
Disposal schedule has been appraised by National Archives and
is being forwarded to Congress for approval. Project is 9L%
c om?-)lete.
Project 4-97 - Records Disposition Handbook
No change from previous report. Project 25% complete.
Project l-113- Foreign Documents Division
No change from previous report. Project 99% complete.
Project L-116 - Security Office
No change from previous report. Project 85% complete.
Project 4-122 - Office of Chief of Operations and Sovmat Staff
Disposal schedule for SOVMAT has been approved by National Archives
and Congress and will be forwarded for application. Awaiting
office approval of Records Control Schedule prepared for the
Office of Chief of Operations. Project is 90% commplete.
Project 5-2 - Records Management Survey - Office of National Estimates
Records Control Schedules are being types in final form. Schedules
list 32 items covering 32L4 linear feet of records. Verbal concurrences
were obtained from draft of schedules. Project is approximately
70% complete.
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Report for Week Ending 10 August 1954
from RECORDS CENTER BRANCH
Accessioning
During this week the following accessions were made:
0 C D
39 cubic feet
Logistics
22
n
r-
0 R R
5
~r
rr
Comptroller
2
n
n
Training
1
Total
69
cubic feet
Total accessions to date - 232
General
25X1
25X1 Net with and discussed type of
vehicle needed for the Center operation. He is going to
.prepare specifications for a one ton panel truck.
The requisition for steel shelving will be forwarded this
coming week.
25X
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 STAT Approved For Release 2005/11/21 : CIA-RDP70-00211 R000300250012-7
Approved For Release 2005/11/21 : CIA-RDP70-00211 R000300250012-7