RESCISSION: CIA REGULATION(Sanitized)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000300330034-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 7
• Document Creation Date: December 19, 2016
• Document Release Date: August 22, 2005
• Sequence Number: 34
• Publication Date: April 27, 1954
• Content Type: REGULATION

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OD OF TTA LI HM1 ...
PUMPA AL ISSUANC ...:
his regulation prescribes general pouicies(aand method
economical and efficient management of Agency records based
on, and in agreement wri.th,,, the Federal Records Act of 1950
(Public Law 754). other applicable Federal Statutes and re nia-
tine and existing Agency policies.
of records management precludes inclusion of
s standards and procedures in a single issuance.
uances pertinent to each major functional
are provided as cited.
graph 7 of this
eratiarw at less cosh' is the basic objective
ords gement dram. Attainment of this objec-
resultant economies in manpower, supplies
, equipment
,
,
spaces, time and money can best be realized by rigerous,, aggr'es sive~
agency-ode application of the following major program aspects a
described in the "Records Management Program Guide,"
a. Records Creation
(3)
Forms Engineering and Management
Reports 'Management
orreapondenee Management
25X1
25X1
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 SECRET
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Fc#
ces t nage nt
ftalpment and S alien Standards
ition o
ords Control Schedules
(2) Records Disposition Schedul
vital Ater ,
ides are essential to the conduct
? Adequate controls over the creation of records shall be
instituted and maintained to ensure that important policies and
decisions are adequately documented by the mat efficient and
cal means and that the creation of eecesaar reeor
T b* control, en ineering and management o.
deuce and the imedia + destruction
no longer of record value are essential per
sc Gnomical
rovision shall
lent of
utilization
rans rtation,
on of records of continuing value is vital to
of the Agenqy.-CSuch records cannot be econon-
office-type files or space, A Records Center
tstabl.i.sbed and maintained for the storage,
records, includdin, Top Si
be prompt transferred to
eer, microfilased, or destroy.. Records
is shall be developed and iaintained for the p
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or ? es troyed mess it be done
the Records '#isposal Act. All
that willful and unlace. destruction,,
on of &r V Federal record my Sul
ordered by Sections
sr
of ax court of the Un ted States, or
to,, or destx ', or with intent to conceal, rE
e, obliterate, destroy,* or steals shall take and
any a record, proceeding, , book, paper,
4r other thing., filed or deposited with any
public office, or with an ~udicial or public
officer of the United States,, shall, be fined not more
than , 3, or i risie d not nore than three yeaze
Vital materials
safe keeping.
conceal, re ve, mutilate,,
record, proceeding, mp book,
officer in charge. ?Whoever,
or other thing specified in section 23
illfuUy and avfuLl conceal,
e, obliterate, falsify, or destroy any such
ng, m1 book
s or both;
over forfeit his
from holding
nclude all books, papers, naps, photographs, or
is l itimte successor as evideme of the
p ol3 ci+es, decisions* procedures, opera tions
s and preserved or appropriate for preserva..
of ?mil law in connection with transac.-
terial, regardless of phial form or char-
received by an agency of the United States
iviti+, or becatzse of the inform .tional vela
157 stmt, 380, as a dedl L14 tC 366)
library and
for reference or
ra copies of documents preserved only fo
t, paper,, or thing,
or imprisoned not :re
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of reference, and stocks of ublications or processed documents,
(57 etat. 3 s as aid; L C
it the recordings transmitting., reporting and data
activity that accumul ted them
ly or for a specified period beefs
authorized.
those records never or rarefy referred to
gut which t be retained
period before their disposition is
processing of tttsl information. The' are preprinted,. containing
pr deter ed spaces for r rting specific information. Tte such
as certificat , labels, sticker; tags: placards, posters,r cover
sheets and f letters are included in O s d inition.
!torts rs accounts or etatruknts of information prepare in
t ?!I ties tabular, punch card or graphitic media and trans i,
teed by one c anizational element to another in conform ee kith
an establish reeq z .re ent. Mn aciminietr tive or es `e e, rent report
as distinguished from an operational report provides for adnin-
istrative or a ,a;eae t control over an activity or operation,
h, Correspondence :includes all m rands,, letters,, and dispatches
inns ope mil nag. reports) sent or received by Agency personnel
in the execution of official duties.
specific item in poosession of the
to its continuance and vhich if destroyed
need not be rota
Thew y be a dwac tiivee a
creed fa
at tom devices by which ramageneirt seems unifesr
Records are those records ich are referred to
ords are those records
a serious or irreplaceable. loss,
j. An Area Proggra is one covering a . Maior Component(
(i u
Directors (A.dnintstration)? ( telligew-e),,, and ( nea), the Director
of Tralnim and the Assistant Directors for (Co rninicatione) and
. tee.) or an Oporatin; office (Cf'fice#, Division or Staff
Major Component).
Aged re c a accomplished on a decentralized bads. Under
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cut polic
program while C
ficees will be responsible for
within their sphere of authority,
L. Responsibility for the manage * nt policy
v tiona of the Agency-vide Records
TUn-
vested in the Chief`, - ,g e t Staff. This
(2)
taff planing, direction and coordination of a continuing
of *e cords Creation, Records M.Aintenance and Records
DIpositioa including the Vital Iftterials Program; its
wtvasion to and installation all components of the
A ode records management program ; br,
formulation and issuance of all basic planes,
Lea and Procedures -overnd the conduct of the
progran together with the de vel a nt, establi ehment and
definiti of professional s tande r*. "s, methods and techniques
of records a nagement,
of the Agerry in the intenarrce of liaison
coordination of pertinent aspects of rec
(5
titutions,
e stablin nnta, or activities, civilian concerns, and in-
or' other Oover t age ies, d
and techniques with all affected or intereste
nge!nt plan,, policies, pros
separately or in collaboration with the Director of Train.
facilities for the guidance, indoctrination, and
hnical training of program participants,
instructional and training media and provision fort
Development., preparation and dissemination of directiv
collecting and. reporting savings accruing from the program.
Devel nt and installation of system for
as r Comments. Responsibility for local application of the
C ecc s g t Program is delegated to Chiefs of Major
Co
Develop, install, direct, conduct and maintain a continuing
records manage ant program within their component.
(2) Extend this program to all operating of'f'ices within their
sphere of authority in accordance with the bazic concept.
policies, methods, techniques and procedures prescribed by
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entire
the agent Staff or the area aloes,
the value of teawork
participation in the program
re essential to a c rehensivo and effective
to the spirit of tee ork and mutual coopers
event Staff and all major ce one is and
ultimate success of the p ran 1wM in a
upon the cooperation given to and received
of Agency personnel. Successful results can
o h a mutual appreciation of a31 concerned of
r'aa record problem and the objective of the p g;
The ultimate stream;
and upon area program requirements such as the
rogrwe# the mission of the nor componeft
to e
Co one ntee,
may be au
I m or f..ti basis.
of person l requi
Offices may thus be manned by one
eestablisnt of the Arlo:
reafteer as prac ticablee,, if
11 or above,
Establialm,ent of area
Committees. if Chiefs of
cons er saki. action desirable
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 If,"'
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establish Records Management Cc nits e s to assist
Area fiords : alter (u ho should a member of the co ittes, and
in a or all phases of Records Management.
should consist of qualified representatives of
organaizatieonal segments of the Area who are conversant
rm, corres=pondence, reports, and stet
now supplement this
developed and
b,
(2
Corree; onde nce HwObook
Subsequent
a of the
Handbook for the Subject Classification
ing of Correspondence Records
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