MEETING OF AREA REPORTS MANAGEMENT OFFICERS

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP70-00211R000300340007-3
Release Decision: 
RIPPUB
Original Classification: 
U
Document Page Count: 
3
Document Creation Date: 
December 19, 2016
Document Release Date: 
September 20, 2005
Sequence Number: 
7
Case Number: 
Publication Date: 
December 2, 1955
Content Type: 
MFR
File: 
AttachmentSize
PDF icon CIA-RDP70-00211R000300340007-3.pdf93.28 KB
Body: 
Approved4 br Release- 2005/1'112) CIA-RDP70-00211 R000300340007-3 ..~..w URN TO fECOHtOS MANAGEMENT DFVt91C*4 2 December 1955 MEMORANDUM FOR THE RECORD SUBJECT: Meeting of Area Reports Management Officers 1. The following area Reports Management Officers met with me today: Office of Logistics Office of Security Office of Security Office of Training Office of Communications Office of the Comptroller. Office of the Comptroller Office of Personnel, were invitea Because of other commitments. 2. The following measures for controlling reporting were concurred in: a. Submission of all proposed requirements for new reports through a central coordinating party who would represent the DD/S. Such a party will ensure that pro- posed requirements are valid by seeing to it that the necessity for reports and the manner of their prepara- tion are discussed jointly by the Reports Management Officers of the Offices concerned. If there is dis- agreement between the area Reports Management heOfficers, the central coordinating party will to the DDS for his determination. b. Assignment of reports control symbols to inter- Office reports by the central coordinating party. Reports control symbols for intra-Office reports will be assigned by the Reports Management Officers. c. Publication of a consolidated list of inter- Office reports by the central coordinating body. Area Reports Management Officers will publish lists of intra- Office reports. Approved For Release 2005/11/21 CIA-RDP70-00211 R000300340007-3 p R rR- --? R 1~ ^ n # A M! ITT , ~ U L' 2A Approved For F e~ a e 2005/11/21 CIA-14DP7 00211 R000300340007-3 d. Inclusion of Machine Records Division reports in the DDS reports control system. e. Publication of a DDS regulation providing for the control measures cited above. I will begin a draft of this regulation immediately for review by area Reports Management Officers. f. Publication of an operating manual for area Reports Management Officers. The present guide "Operating an Area Reports Management Program" will have to be revised slightly to describe the role of the central coordinating party. 3. The group assumed that someone from the Records Management Staff would serve as the central coordinating party. Approved For RgjWso..2QA.S/11/,221 : .RPP PO211R000300340007-3 Approved For Release 2005/11/21 : CIA-RDP70-00211 R000300340007-3 FORM NO. p SEP 1946 36-8 Approved For Release 2005/11/21 : CIA-RDP70-00211 R000300340007-3