THE NAVY ATTACKS PAPERWORK

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000500040065-0
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: December 19, 2016
• Document Release Date: December 8, 2005
• Sequence Number: 65
• Content Type: MAGAZINE

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The Navy Attacks Paperwork
SCRAP -- an acronym for Selective Curtailment of
Reports And Paperwork -- identifies a project now
under way in the Navy. Conceived by Under Secre-
tary of the Navy Paul B. Fay, it is headed by the
Naval Inspector General, Rear Admiral F. J. Becton
and fully supported by the Secretary of the Navy,
Paul H. Nitze and Chief of Naval Operations, Admiral
David L. McDonald. So fully supported, in fact, that
it has been given a special "SECNAV Designated
Project" status. This puts it on the same footing as
the Polaris Program and Surface Missile System Pro-
gram and Anti-Submarine Program--other so desig
nated projects in the Navy.
The need for SCRAP has become disturbingly
obvious in the past few months. The combat readi-
ness of the fleet is in danger of being smothered
under a mountain of paperwork--under the very reports
and instructions which have been designed to keep
tabs on and increase the combat readiness of the
fleet.
,/Officers and men are spending more time in main-
taining records on gunnery, for example, than on
actual or simulated firing practice with the guns.
Equipment is being crowded out of ships because of
the space required for files of directives, corres-
pondence and publications. These are just two
problem areas. There are hundreds.
The Paperwork Crisis is not new or limited to the
Navy; it has been growing steadily over the years.
Previous attempts to deal with it have, all too often,
resulted in more paperwork. Lack of success has
been partly due to piecemeal attempts to revise
procedures which were not supported topside. Fre-
quently, isolated studies of problems have been
duplicated in other commands but project SCRAP is
,being coordinated and directed from the top level of
command.
Although SCRAP is a single plan to reduce
paperwork, the implementation of the plan involves
a joint effort of two key figures: (1) the Naval
Inspector General (NIG) as Project Manager has a
special one-time responsibility for Project SCRAP,
and (2) the Navy Management Office (NMO) has con-
tinuing responsibility for Paperwork Management in
the Department of the Navy. These tasks which
complement and support each other are being coor-
dinated to avoid duplication and overlap.
Present plans and efforts in implementing SCRAP
are concentrated in four major areas:
Surveys and Appraisals. NIG/NMO assisted by
the Chief of Naval Operations (CNO) will examine
selected areas aboard various types of ships and at
shore stations to identify specific Fleet paperwork
problems. Actual problems will be brought out in
the open. NIG will identify both the problems and
the responsible officials and direct corrective
action, either by the appropriate bureau or office or
by NMO as part of the continuing Navy-wide Program.
An on-site appraisal of paperwork management
programs of all bureaus and major offices will cover
the formalized efforts within Navy Department Head-
quarters, Washington, to manage all aspects of their
paperwork, i.e., systems, procedures, forms, reports,
directives, correspondence, records systems, records
disposition, and office equipment. In these areas
the appraisal will include: staffing and organiza-
tional placement, effectiveness of analysis and
controls, program promotion, technical assistance
and training being given, extent of guidance pro-
vided to subordinate activities, and identification of
areas requiring additional emphasis.
Improvement of Paperwork Management Program.
NMO will overhaul, modernize and update the poli-
cies and procedures governing the continuing con-
trol of paperwork management. Obsolete publica-
tions such as the correspondence and reports
manuals will be revised. Promotional material will
be developed.
One-time "House Cleaning" of Paperwork Man-
agement Problems. This "crash" program, which
is being conducted by responsible operating 'offi-
cials at all levels, will cover the six major areas
of paperwork--reports, forms, records, directives,
correspondence, and mail and files. The Secretary
of the Navy has issued directives which assign
responsibilities, provide guidance, and establish
9
NAVY review(sJkppmp6etEdr Release 2006/03/15: CIA-RDP70-00211 R000500040065-0
 deadlineA0P(FkgM NNQ3&Ae CIA-RDP70rU2i1s1g9Qd? l feqg6 rt," the Naval .
paperwork areas:
Ipspector General emphasized. "When we finish
Th 1 ,
"
e specia Directives review which began on the Navy will be thoroughly SCRAPPED and
1 July should be completed by 1 September. intend to keep it that way."
T
he comprehensive review of reports and forms
requested by SECNAVNOTE 5213 of 10 August
established a schedule which will be conducted in
several increments. An examination of public
reports, part of a government-wide study initiated
by the Bureau of the Budget, is now in progress.
This will be followed by a review which will begin
in the Fleet with an examination of all reports
required by or prepared by components of the Oper-
ating Forces. Results of this review will be passed
along and incorporated in a similar review of reports
in field activities. Final review will be by Navy
Department bureaus and offices in Washington.
The planned schedule is:
Review of public reports - 1 April - 15 December
1964
Fleet review of reports and forms - To be com-
pleted on 31 December 1964
Field review of reports and forms - 1 December
1964 - 15 February 1965
Departmental review of reports and forms -
1 March - 1 May 1965
Secretarial-level review of unaccepted recom-
mendations - 1 May - 30 June 1965
The Naval Inspector General will monitor this
review.
Selected Study Projects. Study teams will focus
on particular problem areas which have been desig-
nated as high priority and offer maximum possibil-
ities for improvement; or are beyond the normal
resources, skills, or jurisdiction of individual oper-
ating officials. For example, NMO will examine the
relationship of automatic data processing to reports
management to seek a solution to problems arising
from the incompatibility of the concepts and policies
of ADP reporting operations today and the concepts
and procedures of reports management as required by
current SECNAV directives.
AN ALL HANDS EFFORT
Not all of the problems to be solved by SCRAP
ar Navy-wide; many of them are of a limited, local
n ture. The Navy expects each commanding officer
each unit to undertake his own SCRAP drive and
lean up his own problem areas, as well as contri-
ute to the over-all project.
Provide Scientists....
Continued from Page 8
"light pen" sensors for aid in editing or other oper-
ator initiation of program reaction to displayed data.
Examples of potential uses of such display equip-
ment are the display and alteration of flow charts
and coding lists, display and filtering of graphical
data,display and manipulation of mathematical
formulae, and sketching and simultaneous digitizing
of shapes or curves.
NWL is in the process of procuring an IBM system
/360 Model 30 computer to be used as an experi-
mental tool in these research studies. This system
will have two on-line user terminals, each including
a typewriter and a buffered CRT display with light
pen and keyboard entry. Also included in the system
will be a disc-pack for bulk data storage, and a card
reader-punch for general input-output.
As the prime agency of the Bureau of Naval
Weapons in the field of computation and data proces-
sing, the Naval Weapons Laboratory has operated
large-scale digital computing facilities since 1947.
Present systems include STRETCH (IBM 7030), the
Naval Ordnance Research Calculator (NORC), two
IBM 1401's, the Universal Data Transcriber (UDT),
the computer for the Polaris MK 84 fire control
system and a wide variety of miscellaneous support-
ing equipment. IBM 7090 and 7030 computer opera-
tions are also conducted at other installations as the
workload requires.
In addition to providing analysis and 'computing
services in such areas as exterior ballistics, astro-
nautics, geoballistics, operations research, war
gaming, and business data processing, the Computa-
tion and Analysis Laboratory has been active in the
development of computer hardware and software
systems. Past developments have included the
Universal Data Transcriber, many improvements in
the NORC system, a FORTRAN compiler for the
NORC, and the equipment for the Automatic Digital
Data Acquisition System (ADDAS) for the Navy's
space surveillance program. The Computation and
Analysis staff totals approximately 350 people,
including 65 programmers and 185 other scientists
and engineers. In August 1964 the Laboratory moved
into its new quarters, a 63,000-square-foot office and
computer building recently constructed at Dahlgren,
Virginia.
Approved For Release 2006/03/15 : CIA RDP70-00211 R000500040065-0