FORMS MANAGEMENT BRANCH REPORT FOR CY 1959

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000500070022-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 19, 2016
• Document Release Date: November 20, 2006
• Sequence Number: 22
• Publication Date: January 1, 1959
• Content Type: REPORT

Approved For Release 2006/11/20: CIA-RDP70-00211 R000500070022-4
`orms Management Branch Report for C"T 1959 -
For= 14r*uagsPrment General AeUxI2
Agency controlled forms has continued to be kept around the by figure
33y
The number of forms obsoleted hit a n high - . This makes an
year total of 1421 obsoletians and is the prime reason the number of
Completed 1352 forms analysis projects resulting in adoption of 225
new forms, revision of 298 forms and reprinting of 829 forms with 30,1316,172
hies being printed. Seventy-four of these projects involved hecto and
offset wasters with a potential production of an additional 160;782,500
copies.
:d or retired 8 cu. ft. of Form lhnagement Branch Records.
esents about 20% of our total record holdings.
etionnaire proved
eliminated carbons, collating and decollating with savings
r
sncgent In Acti
w r..u r
Developed operating-procedures for
guard personnel.
A narrative report and 5 bootleg forms vere combined and replaced
by 2 standardized report forms.
so consistently.
Revision of Personnel Record questionzatreo parts 1 and. 2 and use -of
A complete Records IInagement project was accomplished for CIA's
building site security office. Included among the aeco liahmentss were
&. Developed 15 forms.
d. Procured furniture and equipment. Introduced as an innovation a
hair dryer for drying polariod prints, thus cutting drying time
from 3-5 minutes to 30 seconds. This and other work saving ideas
reduced total processing time to badge a worker from an anticipated
10-15 minutes to 79 seconds.
Developed and installed card files and related systems.
t. Prepared records control schedule and destroyed 2 cu. ft. of records.
Presented slides and script on project to Records Iftna
and personnel in attendance at an AMA workshop seminar.
personnel
10 JAN 1960
Approved For Release 2006/11/20: CIA-RDP70-00211 R000500070022-4
 Approved For Release 2006/11/20: CIA-RDPP0-00211 R000500070022-4
rnnr
Emma na ut of rms
a. Indices of overseas fps are now being published and die
quarterly throughout W,
-ft- Vwma nezmsent was instrumental in seeing that the first co
vacuum by getting the latest information form to the
users both in Headquarters and Overseas.
A - Tntrodu d iointli with the Cataloging Branch/ M s raw syI
stoc d fem. 'fir this systeffi + crvi tee # thl I tl
Offices,. Cata Bing Winch,. Off ice
and others. Monthly chances to the
Catalog are base on this information. This is helping
the system obsoleted forms.
the Agency information report formats not complying
he ccacmuon format wees pulled into the fold when the -not
s) information report forms were revised to employ
format features except size..
b. The Department of Army adopted the common format. This significant
=
event will undoubtedly speed adoption of the common forma
other members of the community.
Assisted tD/P in writing a memorandum about
ae-elquart ere and Field ; ' personnel vbo prow
Briefed Senior Reports Officers of Wft~ on ms's and
tearing Offset Water*.* This well received briefing: got down
to the very bastes as to that, was needed to produce good quality
offset motors.
a. Purged the supply system of some 4WO to
which caused retype incidences as high as
nevi over $700 by having the manufacturer
re* mwW hours of typists, time were saved. Also save.
hours in proof reading,, handling and shipping the mentors.
' revising now of the information report masters
ab tot
shipping forms Overseas.
vide for a speed
, 41
of information reports
_X 0 JA 1960
Approved For Release 2006/11/20: CIA-RDP70-00211 R000500070022-4
 Approved For Release 2006/11/20: CIA-RDP70-00211 R000500070022-4
form for punched card application dealing with
initial reaction to CS Information Reports.
feedback of these reactions resulted in better reports and
more accurate requirement coverage by the fie
roved estion Award Staff Form
XMe several substantial improvements in the
;eluded among the improvements were:
Pte, designed . to fit window envelope, thus, eliminating envelope
addressing.
b. Form constructed as a carbon interleaved s:
Suggester now completes acknowledgement section, a
via,mly done by Suggestion Avards Staff .
k of su tion form useful
suggestions which should improve quality of suggestions
and eliminate unnecessary phone calls about Suggestion
in ,general.
25X1
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Approved For Release 2006/11/20: CIA-RDP70-00211 R000500070022-4