RECORDS SYSTEMS AND DISPOSITION ACCOMPLISHMENTS FY 1960

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP70-00211R000500070024-2
Release Decision: 
RIPPUB
Original Classification: 
K
Document Page Count: 
4
Document Creation Date: 
December 16, 2016
Document Release Date: 
July 14, 2005
Sequence Number: 
24
Case Number: 
Content Type: 
LIST
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PDF icon CIA-RDP70-00211R000500070024-2.pdf132.06 KB
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Approved For Release 2005/07/25: CIA-RDP70-002118000500070024-2 Records Systems and DispositionCk'-~-~--~--~-~-~p-H~ FY 1960 STAT Records Gontrol Schedules Prepared. or reviewed Records Control Schedules for 7 components: Audited Records programs and prepared revised schedules for OCI - Executive Registry - Received and reviewed items changes on schedules for Audit Staff ORR ONE Training OCR FDD OSI STAT STAT Filing S_ yste We installed Sub,~ect-Numeric System~in Specie ng sys ems, tailored to office concerned such es case files or unique filing arrangements pproved For Release 2005/07/25: CIA-RDP70-0021180005000700 Approved For Releas 2005/07/25: CIA-RDP70-002118000500070024-2 ~.~- Fis Year 1960 Spec Projects Follow up survey of unused safes resulted in turn in of 18 safes, 1 Kardex, 1 map case and cancellation of requisition for 2 new safes. Replacement values of this equipment - $4,124. Survey at headquarters for Herring-Hall-Marvin Safes available for exchange located enough safes to permit cancellation of a purchase order for 50 HHM Safes . Refresher Training Workshops During 1959 - 3 f ding workshops were conducted covering installation and operation of the Agency~s Subject Numeric System. ].26 employees from 31 offices attended. During 1960 - 4 workshops were conducted with training in Filing Principles and Procedures. Attended by 185 employees. Total attendance FY 60 - 311 persons. Prepared an inventory far more than 5000 cu. ft. of Predecessor Agency Records in RT Archives and evaluated the records in terms of permanent and temporary for Chief, RID. Orientation and Training of ARO~s from - DDP ORR FBID PIC Personnel Training STAT Approved For Release 2005/07/25: CIA-RDP70-002118000500070024-2 Approved For Release 2005/07/25: CIA-RDP70-002118000500070024-2 VITAL MATERIALS REPORT FISCAL YEAR 1960 Participation of the Records Management Staff in Operation Alert 1959 consisted of the following: a. Operation of Vital Materials Repository b. Assisting offices in review of Vital Material Deposits c. Orientation of new emergency personnel in VM Program and repository procedure. Met with representatives of G-2 to discuss their Vital Materials 3, Accompanied ARO for Off ice of Training to Isolation to inventory Vital Materials Collection and discuss VM Program with Executive Officer of the installation - This trip paved the way for the development of a very fine VM schedule a.nd program in the Office of Trailing, Through the combined efforts of this staff and the DDI VM Committee we were able to provide for the systematic depositing of Finished Intelli- Bence' containing Special Intelligence classification. Previous to this effort this type material was not on deposit and constituted a deficiency. _~ ,Conducted a study of EAM needs at Relocation. It is anticipated that this study will permit the reduction of required EAM equipment re- sulting in monetary savings. ~~ Completed microfilming of the OCR~Graphics Re~ister~Ground and Per- sonality still photo file. This action corrected a deficiency that existed for several years, since 1952? r1 Assisted Records Management Officers far /i DDP, in developing a current Vital Materials Program and Operating Proce- Approved For Release 2005/07/25: CIA-RDP70-002118000500070024-2 Approved For Release 2005/07/25: CIA-RDP70-002118000500070024-2 dure for DDP. This asaista.nee was very signifieat, resulting in the establishment of seventeen (17) Vital Materials Deposit Schedules, and ~ ~'~ the review of all~Vital Materials in the repository. Of equal importance is the fact that we were successful in bringing together responsible VM officials in DDP and. DDI.';" The VM Program has prospered through this association in the fact that DDP and DDI have .exchanged ideas and lists of Vital Materials each is responsible for depositing, thus eliminating the passibility of duplication. '. Reviewed and commented on paper prepared by the DDP~RMO regarding relocating of the present agency repository. eRevised farm 620, Vital Materials Transfer Slip, to include format more compatible to categorizations as defined in the /'~ Commented on proposal made by the DDI Vital Materials Chairman pertaining to the microfilming of the entire NIS series and, other selected finished intelligence for intended dispersal to tin (10) different locations for safekeeping. Approved For Release 2005/07/25: CIA-RDP70-002118000500070024-2