BI-WEEKLY REPORT ENDING 22 JUNE 1962 RECORDS SYSTEMS AND DISPOSITION BRANCH

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000500090028-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 4
• Document Creation Date: December 19, 2016
• Document Release Date: October 3, 2005
• Sequence Number: 28
• Publication Date: June 22, 1962
• Content Type: REPORT

1. Contributions
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Bi-=WoWeekly Report ending 22 June 1962
i, COdDS SYSTt IS A IA) DISP OSI.TIOi,N BRANCH
onducted a Vital Records Workshop at the request of
the DDP/EE Records Officers I This was the fourth
VR Workshop and was attended by 18 persons (14 from DDP/EE3
3 from DDI, and 1 from the Executive Registry.) Additional
workshops are being; scheduled.
b. A memo was received from
indicating the shelf filing installation is now
complete. They are pleased and satisfied with the change.
0
2. 11,ssi zments
a. Shclf Filing
(1-4) Commo Sifmal Center Cable Secretariat, Office of Security,
Commo RegistriT
No change on these projects.
(5) D)A'/TSD
0
Provided the TSDL personnel with information for
executing a requisition for 14 sections of shelf files.
(6) 0/Pars - Insurance branch
II
Discussed with Chief of the Branch, conversion
of the files to become compatible with vault storage.
When the Branch moves from Alcott Hall to a secure area
in South Building, 23 safes will be replaced with either
five-drawer cabinets or steel shelving and the legal
folders will be replaced by letter size folders.
(7) 1)D/S
0
At request of I I surveyed a vault in the
DD/S area for conversion to shelf filing from b-drawer
safes. The office has approximately 40 cubic feet of
records in the files.
(8-9) Logistics 17D & Cn, Comptroller's Office
No change.
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(10) Medical Staff
the Registrar i3ranch expressed a desire to change from
conventional type shelf filing; to motorized shelf filing..
and I visited three different
installations to determine which would best meet the
Medical needs. The Diebold model was decided upon and
a requisition for 10 units was approved and sent to
0/L Procurement. The new units will provide 26;Z" additional
filing space.
b. records Control Schedules
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No change.
Comments were received from the A review
of all three replies will be made and schedules will be
coordinated and revised where necessary.
(3} Inspector General
0
The Records Control. Schedule was revised and forwarded to
the IG for review and approval.
c. pecial Projects
(1)
Conference Notes and Special deports
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a. Work on :kecords Mana;ement brochure continues.
b. Speeches, Slides, and notes on Workshops being con-
solidated and up-dated.
c. Poster on Records .-nd Filing Space drafted and sent to
OL Graphics.
(2) Agency Courier System
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Final report hein7 prepared for submission to GUS.
(3 } Requests for Filing bnui pment
Requests are being reviewed.
3. Vital Records
A revised UR Deposit Schedule for 00 was reviewed, amended and retuxned
to for aprroval and signature of Chief/oo.
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1`l ews
by the GSA.
completed a course in _me;ed:i_n Correslponaence spont,ored
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FORMS MANAGEMENT BI-WEEKLY REPORT FOR PERIOD
11 - 22 June 1962
1. Two new forms created; five forms were improved and three forms
made obsolete. One bootleg form removed from Agency systems.
2. Completed screening of forms related to movement and control
of classified papers in CIA. Found 80 forms that fit in this
category. The annual printing cost of these forms is about $48,000
and the using cost is approximately $960,000.
Forms in Office of Security. v~ vppc~vuce~r~iug
1. I completed the one week Source Data Automation Workshop at
GSA.
2. Tested paper samples for 4 forms; tested advance copies of
2 forms and approved proofs of 2 forms.
3. Returned 2 Kardex safes to Supply Offic
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