BI-WEEKLY REPORT ENDING 8 JUNE 1962 RECORDS SYSTEMS AND DISPOSITION BRANCH

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000500090029-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 4
• Document Creation Date: December 19, 2016
• Document Release Date: October 3, 2005
• Sequence Number: 29
• Publication Date: June 8, 1962
• Content Type: REPORT

,REPORTS -1
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Bi-Weekly Report ending 8 June 1962
RECORDS SYSTEMS AND DISPOSITION BRANCH
1. Contributions
a. Received and approved a request for an additional item to
to the Records Control Schedule for the Office of the
Comptroller
17.
b. Completed the.retirement phase of the. records survey in the Office
of Inspector General. Eleven feet of records were retired to the
Records Center; two safes will be released immediately; new files
were established; inventory of records and equipment was made.
When the new office furniture is received 6 or 7 two-drawer safes will
be released from this area.
c. Assisted in ADP with retirement of 5 cubic feet of
records.
d. Disapproved a requisition from DDP,_for special type 3 x 5
file cabinets. A check with Logistics revealed a suitable sub-
stitute in the warehouse. The Records Management Officer for
accepted our proposal. The cancelled requisition amounted
to approximately $200.
2. Assignments
a. Shelf Filing
(1-5) Commo Signal enter, Cable Secretariat, Office of Security,
OO/C Commo Registry
0
Remington Rand expects to complete the Security installation
within a week.
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We will send a memo to thel Office as a follow- 25X1
up and to confirm completion or e installation.
No change on the other projects.
(6) DDP/TSD
(7-8)
0
Submitted alternate shelf file plans. These plans were
reviewed by Chief, TSD,a and an acceptable plan was approved.
Awaiting meeting to assist them in submitting the appropriate
requisition.
Logistics RECD, Comptroller's Office
No change.
0
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b. Records Control Schedules
(1) OTR
0
ARO still contacting division and branch chiefs to obtain
concurrences and signatures on revised schedule.
Contacted the ARO who is Andeavoring to obtain action
and reply from the Ion a request sent to
that office in November.
(3) Inspector General
0
Eleven cubic feet of records were retired to the Center.
Inventory of records completed. Schedules to be revised.
c. Special Projects
(1) Conference Notes and Special Reports.
0
a. Work on the Records Management brochure continues.
b. Speeches, slides and notes on Workshop series being
reviewed and up-dated.
c. Preparing a poster on Records and Filing.
(2) Agency Courier Systems
Fact finding will conclude tomorrow, then a report will be
prepared which will outline our recommendations for improvements
to the service.
(3) Requests for Filing Equipment
0
Seven requests for filing equipment are being reviewed for
compliance with approved filing techniques and standards.
3. Vital Materials
a. Attended annual DDI Vital Records Committee Meeting at which I
described the importance of all offices developing scope notes
similar to OCR's. I also described our new Vital Records Deposit
slip.
b. Reviewing revised Vital Records Deposit Schedules from 00, 00/FDD
and OCR.
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1.. News
and myself attended the Speeding Correspondence Workshop
e at the GSA Regional Office, June 6 and 7. A questionnaire to
be returned by each student on mailing and correspondence procedures
in his agency is required to complete the Workshop.
I I and myself attended the monthly
Interagency Management Analysis Conference Luncheon held at the
Occidental Restaurant and heard Mr. Dave Bell of the Bureau of
the Budget speak on Management Improvements and expectations for
the Federal Government.
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CONVIDEN 11 At
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FORMS MANAGEMENT REPORT for past 2 Pay Periods,
May 11i thru June 8, 1962
1. Eighteen new forms created; fourteen forms improved. Ten
forms made obsolete and 3 bootleg forms replaced by official forms.
2. Screening of forms to find courier receipts, logs, documents receipts,
etc., continues. About 4+0 hours have been spent on this project thus
far with another 20 hours expected. This exercise should give us a
good picture of loggia and receipting procedures in the Agency.
3. Evaluated 4 Employee Suggestions. Recommended adoption of one.
1 7-
4. Developed a 3 part NCR form for the CI Staff. This form to be used
by CI to supply information to Office of Emergency Planning. OEP
plans to order a version of this form for their use by riding our
printing requisition.
5. preparing final report on her study of Case Processing
Forms in the Office of Security.
6. Designed and printed 6 "Installation Transcription Cards" for ORR.
177 copies printed and delivered for use by summer help in ORR.
NEWS
1. eceived arrangements forms manufacturers gthat they will teat
paper samples containing hectograph and offset masters before these
samples are submitted to us for testing. In the past the testing of
faulty paper samples has proven to be an expensive operation for both
Procurement and Forms Management.
2. Got an "up to secret" clearance on Ray Brown, Vice President, Murray
and Heister Forms Co. Gave him a short briefing about our forms and
their scope of usage.
3. The number of active CIA forms is 1559. The number of other Agency
forms is 208. Combined total of forms in use in Agency is 1767*.
*Obsoletions kept the total number of forms in use in CIA the same
as it was 1 weeks ago.
1+. Tested 6 forms paper samples. Approved 3 forms proofs.
5.
Cataloging Branch/O/L stated that he may be able to get
started on the new forms catalog by 1 August 1962. He will contact me
before he starts it so that we are alli
catalog should consist of.
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