BI-WEEKLY REPORT FOR PERIOD ENDING 16 FEBRUARY 1962 FROM RECORDS SYSTEMS AND DISPOSITION BRANCH

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000500090045-7
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: December 19, 2016
• Document Release Date: October 3, 2005
• Sequence Number: 45
• Publication Date: February 16, 1962
• Content Type: REPORT

Approved For Rel~~~~?'f/2~~~CIA-RDP70-002118000500090045-7
Bi-Weekly Report for Period Ending 16 February 1962
from
RECORDS SYSTENB and DISPOSITION BRANCH
1< Contributions
a. The Shelf Filing installation for Historical Staff has been
installed and completed except for a damaged reference shelf
to be replaced by the vendor. 0 is well pleased
with the results. The five sections of six shelves each
are being utilized for storage of unclassified material.
Historial Staff feels that they eventually will be able to
release two or three 5-drawer filing cabinets. The equip-
ment provides filing space for 75 cu. ft. of material and
cost $370.
b. The additional sections of shelving for O~DDI~
and the section for mu~diate office nave een
received and installed.
The vendor supplied the wrong type guides, but when advised
of the error, the company has given priority to procuring
the right type guides. I expect the exchange to be completed
by 21 February.
f?. Assignments
a. Shelf Filing
(1 -2) Comoro Signal Center, 'ITT
No action. romiaed to follow-up on this
in Comoro and in a~e action o proceed with the plans sub-
mitted by us sometime ago.
(3) RID
(k~) Cable Secretariat
0
Procurement Division, Office of Logistics, informed us
they cancelled the order previously placed with Diebold, Inc.
and are now going to ask for bids on this equipment.
(5) Office of Security
0
Due to a change in plans the Security file room now has
use of the file space previously given up to be used as office
space. Requirements of additional shelving equipment needed
to fill this space will be prepared with a representative
of Remington Rand.
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(6) 00/C
the local Diebold office for delivery
In a memo from
he agreed with our selection of Shelf Filing equ Amen
far his Office. The equipment has been ordered through
(7) oBI/
0
Waiting delivery of equipment.
(8} Logistics/Real Estate
b. Records Control Schedules
(1) 00/C~
A request was received from far us to discuss
the possibility of their converting to Shelf-Filing. I
have established a meeting with her for Monday, 19 February.
(2} OTR
No action.
c. Special Projects
(1) Agency Courier System
0
0
and I visited GEICO this past Tuesday and were
most impressed by their mail handling procedures. Both the
Office of Security and Logistics have been asked to comment
on the IG`s report of the Courier Service. Project will
continue this week with some additional information to be
obtained from the Courier Branch prior to visiting other
Agency components.
(2) Sorting Equipment/OBI
0
The Angle 5tee1 sorting trays for OBI have not been received
to date.
(3) Filing Stools/OBI
0
The filing stools ordered for OBI have not been received.
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(~+) Conference Notes and Special Reports
Preparation of notes and reports continuing.
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3.
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5.
(5) DDP~RID
sti11 considering the selection of Angle Steel
sorting equipment.
a. The Graphics work for the Vital Records Workshop has been
completed by QTR, I reviewed them and felt they
were very good. They are now being photographed and will be
processed as 2 x 2 slides.
b. Received revised Vital Records Deposit Schedules from two
DDP~~S branches.
0
Office of Security records scheduled to start lq February.
There will be no filming of the ORR~Graphic files this year.
News
A recent call from persons responsible for the Vital Records
Program in the Department of State indicated that they have decided
to use certain procedures ~rhich we have found to be very necessary
to a successful Vital Records Program. Adoption of these procedures
resulted i'rom our several meetings with them. I feel fiat implementation
and enforcement of these procedures will r~, oxide State Department with
a more efficient and effective program.
The negative films on Paperwork Management received from the Naval
Photographic Laboratory were turned over to OCR~GR. ~1-1-
attempt to obtain prints of these films from Navy rather than to
reproduce the films for us.
As a result of the Agency's Surplus Program
terminated 9 February 1962.
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