Summary of Results From Agency Records Management Prgoram - Fiscal Year 1961

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000500090052-9
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 4
• Document Creation Date: December 19, 2016
• Document Release Date: October 3, 2005
• Sequence Number: 52
• Publication Date: January 30, 1962
• Content Type: FORM

Approved For Release 2005/11/ : 00211R000500090052-947c,
Summary of Results FroliAgeftzyRecorEl -xi'f PrOgrfl1L Fiscal Year 1961 - STAT
$1,114,986
Tangible Results
a. Consoliaation of Vital Records Repository and Reco
b. Forms Management Activities
c. Filing Systems and Surveys
d. Records Disposition and Records Center
Ix
r - $100,000
84,510
75,938
854,538
. Intangible Results
a. WorkAhops in Filing Systems Presented by Our Staff to 370 Agency Employees.
b. Seven members of the Records Management Staff and three Component Records Officers
completed specie' training at American University and the General Services Administration.
c. Developed an Inter-Agency Agreement on Disposition Standards for Intelligence Collections
throughout the MIR Community (Army, Navy, Air Force, State, AEC, FBI, and RSC) providing for
destruction of inactive documents and a control over the growth of future collections.
d. Prepared a new handbook on Standardized Filing Eopipment and Supplies.
e. Conducted five Vital Records Seminars
60 persons.
in collaboration with OCR and tended by
STAT
f. Installed. 22 - Subject Filing Systems and arranged for the Interim Assignment Branch to prepare
95 sets of pre-labeied file folders for filing installations throughout the Agency.
g.
Completed 25 Shelf File Installations.
h. Developed new Records Control Schedules for seven Headquarters Offices covering 16,000
cubic feet of records and assisted three component Records Officers in revising
Records Control Schedules covering over 30,000 cubic feet of records.
i. Reviewed and approved nine Vital Records Deposit Schedules.
j. Conducted a comprehensive survey of the Security Records Division, Office of Security,
and submitted 64 recommendations, including proposals to: Establish a full time Records
Officer position; eliminate all coatrols, except one, on cases processed through SRI);
integrate overt and covert files; revise reporting requirements; purchase modern filing
equipment and use official forms. A summary of the survey report was given to the
Automatic Data Processing Staff for use in studies on automation or mechanization of
the SRD files in connection with the Walnut Project.
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--Approve-d-FoTRelease 2005111/21 :CIA-RDP70-00211R000500090052-9
Fro Z Aganby Records Thanagerre
Fiscal Year 1961
b.
e.
by Our Staff to 370 Agency ployees.
t Staff and. three Component Records Officers
University and the General Services Administration.
Develop
on Disposition Standards for Intelligence Collections
Navy, Air Pbrce, State, AEC, FBI, snd NSC) providing for
a control over the growth of fliture collections.
Vital Records Semina
Piling Evipaent and Supplies.
STAT
in collaboration with OCR and OTR, attended. by
? Installed. 22 - Subject Piling Systems and arraaged for the Interim Assigweut Branch to prepare
95 sets of pre-labeled file folders for filing instAl3etions throughout the Agency.
Completed 25 Shelf File Installations.
h. Developed new Records Control Schedules for eleven
cubic feet of records and assisted, three componen
Records Control Schedules covering over 30,000 cubic f
covering 16,000
revng
? Reviewed and, approved nine Vital Records Deposit Schedules.
. Conducted a covrehensive survey of the Security Records Division, Office of Security,
and sanitted 64 recommendations, including proposals to: Establiah a full time
Officer position; eliminate all controls, except one, on cases processed through
integrate overt and covert files; revise reporting requirements; purdhase modern filing
equipment and use official forms. A summary of the survey report vas given to the
Automatic Data Processivg Staff for use in studies on automation or mechanization of
the SRD files in connection with the Walnut Project.
Approved For Release 2005111/21 :CIA-RDIR70-90211R000500090052-9
Samary o
1.
Approved For-Release 2005/11/21 : GIA-RDP70-00211R000500090052-9
Awney Records Nansgeme 1961
Vital Records
b. Activities
c. Filing 8steis and Surveys
d. Records Disoaitiou and Records Center
goo, coo
e4,510
75658
854,538
4
2. Intanitble emu:Us.
*. Woriihopi in Filing Systems fteZented by Our Staff to 370 Aney EMployees.
b. Seven members of the Records Mansgament Staff and three Cojonant Records Officers
completed special training at American University and the General Services Administration.
Developed Mn Inter-Agency Agxesment on Disposition Standards* for Intelligence Collections
throughout the USIS Community (kW, navy, Air Force, State, AEC, FBI, and IISC) providing for
destruction of inactive documents and a control over the growth of future collections,
d. Prepared * new handbook on Standardised Filing Equipment and &Ain:ales.
STAT
e. Conducted. five Vital Records Seminare in collaboration with OCR end arR, attended by
60 persons.
. Installed 22Subject Filing Systemsaz4 arranged for the Interim Assignmen
95 sets of pre- baled file folders for filing installations throughout the Agency.
Completed 25 Shelf File InstaLlations.
h Developed new Records Control Schedules for seven Headquarters Offices covering 16,000
cubic feet of records and assisted three component Records Officers in revising
Records Control Schedules covering over 30,000 cubic feet of records.
Reviewed and approved nine Vital Records Deposit Schedules.
Conducted a comprehensive survey of the Security Records Division, Office of
and submitted. 64 recommendations, including proposals to: Sstablieh a fell time iecords
Officer position; eliminate all controls, except one, on cases processed through 3RD,
integrate overt dud *overt files; revise reporting requirements; purehase modern filing
eqpioment and use official forms. A summary of the survey report was given to the
Automatic Data Processing Staff ter use in studies on autooation or medhanization of
the SED files in connection with the Walnut Project.
,
Approved For Release 2005/11i21 WIRDI470,00214 000500090052-9
Appr
Appro
1 i. ? ?
U.S. GOVERNMENT PRINTING OFFICE 1961 0-587282
NIA ' NO.
2-6 237 previous eos
4
Ived il EV: E:11 1:L. 111t."7 1 ? I. ?AP ? 4 4V1 rig ; PI Illat IF 41 41411 (II - I I
UNCLASSIFIED CONFIDENTIAL SECRET
CENTRAL INTELLIGENCE AGENCY
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
1
2
2E-321 Headquarters
3
4
5
6
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
x
INFORMATION
SIGNATURE
Remarks:
Colwell:
znent
taken
projects.
and
able
you
Attached is a Listing of the Records Manage-
Projects on hand. 1 May 1961, those under-
since then and. the current status of all
There are nov 28 projects in process
9 have not yet been started.
I do not usually compile data showing benefit i
from the completed. projects until end of the
Fiscal tear; however, the data is readily avail-
and / can prepare spacial reports anytime
need them.
There is also attached a Bumasz7 of the
le... and In . .. hie resats_from
rqpitra zor ve rr
\
Tears
these
Sitlilar reports are available for Fiscal
1954 thru 1960. I will be glad, to make
available to :Om =yaw.
,
FOLD HERE TO RETURN TO SENDER
NAME. ADDRESS AND PHONE NO.
DATE
CIA Records Admini..
Ofgicer, np 8
1/3162
, ....1
wicLAssimn . 1 q!NFID NTIAL
SE HET