COSTS TO STORE AND SERVICE ONE CU. FT. OF RECORDS (2,000 PIECES OF PAPER) FOR ONE YEAR.

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000500120020-0
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 8
• Document Creation Date: December 19, 2016
• Document Release Date: September 22, 2005
• Sequence Number: 20
• Publication Date: July 1, 1964
• Content Type: OUTLINE

ApprovedrFor Release 2005/11/21: CIA-RDP70-00211 R000500120020-0
JMY 1964
COSH TO RE SAGE ON cU.P .. OF MOMS (2}O00 M=S OF PAMM) FOB o ".t7 3.
]I. - NCO GOM
1. Equipment - The pax.-rata cost for 8 cu. ft. capacity tiiing
equipment is $259. Amortized aver 10 years, this egts r :xt
would cost $25.90 per year or $3.24 for one cu. ft. capacity
2? .ice - One cu. ft. or reco3,-ds requS.x a one sq. ft. of floor
space - - - - - - - - - - - - - - - - - - - - - - - - - -
3. Cost to Store One Cu. . of flecords for One Year -
Personnel - One mployee 03-4 - ,775, can service 96 cu.
ft. of records (Remington Sand, "Nov to,; sure Your piling
C
f
d
?
oats an
Ef
iciency
Cost to.S ice One Cu. Pt. of Records for one Year - - - ., - $ 49.74
6. TO +I , COW. TO UMW s=lcE 3. C4. JT. OF MWW (0
H Z ]3 AWER) MM IN OPPl SPACE - -_ - - - - - - - * 55.98
1:1. JWENff ARCUMS AM FM _pMhn WSW
I. Construction cost
a. Construction cost of Carer including equips e t - - - -
b. 7 a1 cost per year based on 20 years amortization- - -
2. Space - Cost per on. ft. per 7 based on ' 103,380 on. ft.
3- juipitteut - Records Cen
$ 3.24
,889.00
314a34~.00
.33
.Y M - - - - - - - - - ~Mlrt-mr
YYW4 ~eriwwum.t..~sP
4. C o s t to Store One Cu. Ft. o f Records for one year- - - - - - A2
5. Pc rsonnel - Fiscal Year 1 - $127j,500 In .01 fun ft to
7
'
e 95a
38 cu. ft. of recox-da (82,452 on hand at end of
year, position taken an 132285 cu. :rt. during the y ?).
Cost to Service One Cu. Pit. of Records 7 r year in
Records
Center
-
. ----------~----~-a-_--- 71.33
~
gy~g
.C?2.;
~~~y;t~yy~. .:pWI~e~ww TO q,~i,/RE AM siSi'r 1 Vu. T. oF LN."' nS
STAT WIL CX :PI STAFF ADM=O~ 2MMkTjON
AM=' COQ K4=M 4 PPOGH
Approved For Release 2005/11/21 : CIA-RDP70- 0 18000500120020-0
 Approved For Release 2005/11/21 : CIA-RDP70-00211 R000500120020-0
O-O-N-F-I-D-E-N-T-I-F -L
d AMTIVE COSTS TO STOW AND SE CE ONE CU. IT. OF RECOMB
(2000 PIES OF PAPER) FOR 0i 7UR IN ?FfICE SPACE
AJD IN REODR S CEMER
OFFICE
A
RECORD m4m
~..
1.
Squint -------------
$ 3.24
.09
2.
space - - - - - - - - - - - - - - -
$ 3.00
$ 233
3-
Cost to Store - - - - - - - - - - -
$ 6.24
$ .42
1~ .
Terence service (Pexso 1 costs) -
$ 49.74
$ 1.33
5 .
Tou1 cost to Store and Service - - -
$ 55.98
$ 1.75
+CAIL R ROS AUCOWfWXON ST' - 0- FOR ORAL INWATION
AWK THE AGEM BEOORi,
STAT
C-0 M-F-I-D-E-N T-I A-L
Approved For Release 2005/11/21 : CIA-RDP70-00211 R000500120020-0
 proved For Releassei2QO5dfi1/2i1H31OtA I U 7Oo.OB 41R000500120020-
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INCLUDE FILES IN YOUR
"SPRING HOUSECLEANING" PLANS
CHECK TO SEE THAT DISPOSAL SCHEDULES ARE BEING OBSERVED.
GET RID OF THE JUNK THAT IS ONLY GATHERING DUST AND
THE "JUST- IN?CASE" COPIES THAT NO ONE ASKED FOR AFTER ALL.
11 roved For ReleaWEINdS/1 ?1 i :Ftifi I I bFlfb14YiR000500120020-
A
 Approved For Release 2005/11/21 : CIA-RDP70-00211R0005001 _ 0-0
INCLUDE FILES IN YOUR
"SPRING HOUSECLEANING" PLANS!
Check to see that records schedules are being followed.
Get rid of the Junk that is gathering dust and
the "just in case" files that no one asked for after all.
Remember! Finding's faster in frill-free-files!
Approved For Release 2005/11/21 : CIA-RDP70-00211 R000500120020-0
 A r e I 2 0 /21 ? C - P 0-0 2 1 0120020-0
RELIEVE ME OF OLD RECORDS AND
JUNK AND I'LL MAKE YOUR JOB
EASIER AND MORE EFFECTIVE 1
Approved For Release 2005/11/21 : CIA-RDP70-00211 R000500120020-0
 Approved For Release 2005/11/21 : CIA-RDP70-00211 R000500120020-0
OPERATION
CLEANUP
/ CHECK Records Control Schedules
/ GET rid of old records
/ TRANSFER to the Records Center
1 DESTROY unnecessary files
/ ELIMINATE duplicate copies
/ REVIEW remaining files
/ BREAK the files
/ GET OFF mailing lists
/ DON'T FILE unneeded papers
Approved For Release 2005/11/21 : CIA-RDP70-00211 R000500120020-0
 A r e R e 0 5 21 : CIA-RDP70-00211 R000500120020-0 CLEANOUT
DESTROY
OR
TRANSFER
nl~i!?
~,P:K
l~~~'
THEM
Approved For Release 2 : CIA-RDP70-00211 R00050012 020-0
 Approved For Release 2005/11/21 : CIA-RDP70-00211 R000500120020-0
FILE CLEANUP TIPS
Here are some items that require attention or can be destroyed to release needed and costly file
space. Naturally, action on such items will be governed by your office needs and Records Control
Schedule.
1. Remove unclassified material from safes.
2. Obsolete government-agency telephone di-
rectories.
3. City telephone books and yellow pages
prior to current year.
4. Agency and employee circulars and news-
letters of transitory value.
5. Circulars, announcements, and advertise-
ments of events long past.
6. Lists and tables subsequently superseded.
7. Obsolete and rescinded administrative and
regulatory issuances.
8. Obsolete stock catalogues.
9. Unused publications from other agencies.
10. U.S. Government Organization Manuals
prior to present issue.
11. GSA stores stock catalogue prior to cur-
rent issue.
12. U.S. General Accounting Office salary
tables.
13. Congressional Records (except tear sheets)
prior to current session.
14. Congressional Records Summaries.
15. Congressional Directories prior to latest
issue.
16. Federal Registers (except tear sheets).
17. Unneeded copies of legislative hearings.
18. Information copies of cables, telegrams,
dispatches, and memorandums not part of
official files.
19. Rough drafts and working notes for reports
and staff papers since completed and ap-
proved.
20. Chronological or reading files more than
2 years old.
21. Newspapers, magazines, and clippings no
longer used or needed.
22. Press notices and releases.
23. Extra or stock copies or documents and
publications no longer needed for distribu-
tion.
24. Stenographic notebooks from which notes
have been transcribed.
25. Used hectographs, stencils, and multilith
mats over one year old.
26. Publicity and literature used for past char-
ity drives and so forth.
27. Obsolete railroad, plane, and ship time-
tables.
28. Old price lists and catalogues.
29. World Almanacs prior to current issue.
30. Obsolete blank forms.
OTHER CLEANUP HINTS
Also look for these items that can be returned for re-use.
1. Books and other reference material BEAR- 3. Excess office supplies.
ING A LIBRARY NUMBER and which are
not being used currently.
2. Unneeded reference materials gathered for
projects now completed.
4. Broken or excess office furniture and office
equipment.
5. Several duplicate sets of Regulations in one
office.
Approved For Release 2005/11/21 : CIA-RDP70-00211 R000500120020-0