CIA ARCHIVES AND RECORDS CENTER YEAR END SUMMARY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000500200052-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: December 19, 2016
• Document Release Date: October 20, 2005
• Sequence Number: 52
• Publication Date: January 1, 1963
• Content Type: SUMMARY

CIA ARCHIVES AND RECORDS CENTER
YEAR END SUMMARY
FY 1963
ILLEGIB
25X1
Chief, Archives
and Records Center
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Approved For Release 2005/11/21 : CIA-RDP70-00211 R000500200052-6
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I. ACCESSIONING
The total accessions for Fiscal Year 1963 amounted to 14,827
cubic feet. This is just slightly more than the total for FY 1962.
Although the accessions did not, decrease during 1963 there was an
improvement in the retirement program inasmuch as most of the records
accessioned had a definite disposal date.
The volume accessioned is equivalent to the volume of more than
1,853 four drawer, legal size, safe cabinets which have a replacement
value of $1,000,620.00.
II. REFERENCE
A. The number of references for Fiscal Year 1963 totaled 385,762
items. This is 530 items more than the number for FY 1962 which was
over 400' greater than 1957-
B. The reference service is the most important operation of the
Center insofar as selling the program is concerned. If the operating
offices can get their records back when they need them, they do not
hesitate to send them to the Center for storage. Also the around-the-clock
service ;provided by the Center goes a long way in aiding the Agency in its
mission. This has been proven by special deliveries made by the Center
during the year at all hours of the night and on non-work days, which was
particularly significant during the crises in October and November.
C. A total of 1,864 cubic feet of records that were too active for
a Records Center operation were returned to DDP/RID. The returning of
these records to the active files in RID has taken some of the pressure
off the reference personnel at the Center.
D. The stocking and providing of reference service on extra copies
of the Joint Publications Research Service reports has been turned over
to JPRS. The Records Center negotiated with OCR and OO/FDD to centralize
this service and it was decided it could best be accomplished by JPRS.
E. A special shelf filing installation was installed in the Records
Center to house the extra copies of the new format Agency regulations.
The regulations are filed by individual pages on this shelving and reference
can be made to a particular page without sending the requester the entire
regulation. Under this new filing system maintenance is also much easier.
III. DISPOSITION
The total dispositions for fiscal year 1963 amounted to 12,026 cubic
feet. This is 50% more disposition actions than the average for FY 1958
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through :1962. By this disposition the net increase in the total holdings
of the Records Center amounted to only 2,801 cubic feet. This increase
is less than any year since FY 1952 and goes a long way to meet the goal
set by the acting DDS in July 1962. This was accomplished by the
issuance of the "Guide for Records Retirement" and the policy whereby
the Records Center would review all requests for retirement of records
before the records are shipped. to the Center and refuse all records that
are not covered by a definite disposition date. The Records Center
could not get one hundred percent compliance with this policy; therefore,
an even better report could be made if this compliance was made one
hundred percent.
CONFIDE,
Approved For Release 2005/11/21 : CIA-RDP70-00211 R000500200052-6