RECORDS MANAGEMENT TRAINING PROGRAM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000700390002-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: January 4, 2017
• Document Release Date: July 18, 2006
• Sequence Number: 2
• Publication Date: May 26, 1953
• Content Type: MF

ILLEGIB
Approved For Release 2006/07/18: CIA-R
26 May 1953
MHVIORAI'DI_TI,i FOR: Deputy Director (Administration)
SUBJECT: Records It-Management Training Program
1. This is a report on the Records Management Training Program
which was completed on 11 May 1953.
2. There is attached (Exhibit I) a copy of the Program which
outlines the subject matter content for each discussion. There wetire
eight sessions dealing with the three primary phases of records
management; namely,
a. Records creation
b. Records maintenance
c. Records disposition
The persons who presented the various subjects consisted of selected
representatives of the General Services Administration, which has
responsibility for the government-wide records management program
under Public Law 754; Ir. Emmett J. Leahy, President, National Records
Management Council and author of the Hoover Commission Report on re-
cords management in the Federal Government; and members of our own
staff.
3. Eighty-seven were selected by their respective offices
to attend the Training Program. These included persons nominated as
Area Records Officers, Pdministrative Officers and members of our own
Records Management staff. Total attendance at all sessions amounted
to 632, with an average of seventy-nine for each session. There is
attached (E)chibit II) a list of the names of the persons who attended.
At the conclusion of the Program, certificates were given to those who
did not miss more than one session. Sixty-two certificates were
issued. A copy of the certificate is attached (Exhibit III).
4? Each person attending the course was also given appropriate
reference material pertaining to various phases of the Records Manage-
ment Program, such as Reports IM.Management, Forms ThManagement and Corres-
pondence Management. There is attached a set of these handouts for
your information (Exhibit IV).
MORUCIDIF
SECRET
Approved For Release 2006/07/18: CIA-RDP70-00211 R000700390002-9
 Approved For Release 2006/07/ GREJP70-00211 R000700390002-9
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5. I am very much encouraged by the results of this Training
Program. The splendid attendance at the training sessions and the
amount of interest displayed by those in attendance, as evidenced by
their questions and comments, indicates real interest. Our obec-
tive now is to keep up this interest and enthusiasm by continual
contact with the Area Records Officers. We plan to do this by the
following methods:
a. A series of meetings is scheduled with Area Records
Officers grouped by the major components of the Agency. These
will be informal meetings at which accomplishments will be dis-
cussed and plans for the future outlined.
b. A series of bulletins is being issued outlining various
phases of the Program which need attention and giving general in-
structions on how certain technical portions of the Program may
be established and carried out. The first bulletin has already
been issued (Ebthibit IV, Item N) and a second one will be issued
shortly.
c. Additional courses will be given in selected areas such
as Forms Management, Reports Management and Correspondence
Management. We have started some training work on the Agency
File Manual at the request of three offices.
6. Some offices have expressed an interest in the Program but
have indicated that they do not have individuals on their staffs to
carry out the duties of Area Records Officers. In these cases, we
will supply qualified personnel from our staff.
7. 1 believe that the T3,cords Management Program is now generally
accepted in the Agency and will provide i:us with the means of obtainin
substantial savinres in the future. `'angible results from the instal-
lation of new systems .nd procedures will not be apparent until the
Area Records Officers have received further training and have had time
to make the installations. In the meantime, however, there will be
tangible results in the disposition of records and consequent
reduction in the procurement of filinc equipment. This will begin as
soon as we can transfer inactive records to a Records Center. I am
preparing a staff study concerning the establishment of an Agency
Records enter at the warehouse now used by the Office of Logistics
I I I plan to have this study in your hands by
SIGNED
Chief, General Services Office
Attachments
Exhibits I through IV
G SO f RSE/LGC : ew
25X1
Orig. & 2 - Addressee 'AFT ,
2- Gen. Ser.
Approved For Release 2006/07/1-8 IPJ k l a~0 ~___ 6~
 Approved For Release 2006/07/18: CIA-RDP70-00211 R000700390002-9
Approved For Release 2006/07/18: CIA-RDP70-00211 R000700390002-9