AUTOMATIC CARD FILES, HEADQUARTERS BUILDING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000800070019-5
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 6
• Document Creation Date: December 16, 2016
• Document Release Date: July 8, 2005
• Sequence Number: 19
• Publication Date: March 13, 1963
• Content Type: MF

S o IV. J~.F ys e ,.* ,a f tiJ
Approved For 2eiease 2 b/dT/13 : Cla12DP7'0-n6211*00' 080007,0019-5
13 March 196;
3MIOP'A~ DUM FOR: Chief,. R-.cords I~ .nagement Staff
SUBJFC~T : Automatic Curd Files, Headquarters Building
_ It i s requested that six Rerr ngtor._-Rar_d Conve-Filers be
obta led, on a cost free basis, for the Office of Central Reference.
These automatic files dill be used in the Document Division, OCR, to
house t'hF Document Disse urination Cards. This file contains approx-
imately 32?000 cars which are used on a daily basis.
2. For further information concerning this request, please
contact the undersigned,
i
Records Management Officer, OCR
Approved For F elea$ Z ~4 : CI-F DP70-00~11R00080007.0019-5
t- J
 SE"Z)ER L CK CL TI N
I I N A
CENTRAL INTELLIGENCE AGENCY
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
CIA Records Administration
Officer
2
3
4
5
6
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks :
Returned here is your folder on the Conve
Files. Thanks much for the loan.
Also enclosed is a negative in case you need
to have Printing Services make you some copies
for simultaneous distribution.
I am waiting for the SRD decision. I am also
waiting for to reconsider since
thi unit differs from what he has. I'll let you
ow as soon as I hear.
SENDER
NO. DATE
3Mar6
0
r RET
F RM gi?' 237 Use previous editions
(40)
* U.S. GOVERNMENT PRINTING OFFICE : 1961 0-587282
800070019-5
 Approved For Release 2005/07/13 : CIA-RDP70-00211 R000800070019-5
~,.-. viO: AND17i FOR: CIA Records Administration Officer
131EC T Need for "Convey-Filers"
1. This is to confirm our aiscussion concerning an existing
recuir rr ent for a motorized card . ile i t the Badge Office of the
C' ice of Security.
. 2. Your offer to supply this Office with "Convey-Filers"
from GSA supply in Chicago was immediately extended to four
areas of possible interests (1. e. , SRD, ADP Team, IRS B and
Only the Badge O.iice, BSB, has a current need
and is ready o accept delivery of one Convey Filer in their Secure
Area of the Identification Section, Room Headquarters
3. Is there still time to consider other possible users?
'?x'712.1 it 1w permissible to circulate the folders in other areas of
p: ssib1 interest in the IOS or PPS areas?
Records an.ageineat is
Office of Security
Approved For Release 2005/07/13 : CIA-RDP70-00211 R000800070019-5
 Approved For Release 2005/07/13: CIA-RDP70-00211 R00080'Y~
TAT
~'r IT
~tsddsa cb
I N~
30 January 196
MEMORANDUM FOR: Chief, Records Management Staff
THROUGH
SUBJECT
REFERENCE
Chief, Administrative Staff, OCR
0
1. The request for purchase of a Diebold Super Elevator File
(#10709-1315) is justified on the following basis:
a) Description of work to be performed
Document Division maintains the official Agency
record of receipt and dissemination for about 1,200
documents per day on tab cards punched with the control
number of each document. These cards are referred to
frequently for information necessary in the processing
of corrections and addenda, and in addition they serve
as the key to locating documents in subsequent processes
steps.
Availability of central facilities or pool facilities
Not applicable
c) Statement regarding efficiency, quality or economies
to be gained
Due to the frequency of reference to this file it is
anticipated that the convenience realized by installation
of this automatic equipment would result in a gain in
both quality and efficiency. There is one clerk primarily
concerned with the use of this file full time in processing
corrections and locating urgently needed documents in the
Processing System. It is estimated that the daily use of the
file by other persons, clerical, professional and managerial
is equivalent to an additional half man day. The necessity
iI:Y'~Ya ~ll~~~ Y YkY Y110 i YJ ~ C ~ ~ ell y~~~ \y Y0 1.Approved For Release 2005/07/13 CIA-RDP70-00211 R000800070019-5
File Equipment Purchase
 Approve fi-kW #( /1~ : y~ DgJ p -Otk,k r 00070019-5
W ~ i1 d ~h?Yli l'nrw ~..~~
for merging 1,200 new cards each day results in the
use of a main file, a quarterly supplement, and a
bi-weekly supplement for maximum convenience in
machine filing. This in turn means that a search for
a given item often requires looking in more than one
section of the file. As the reference activi-6y falls
off rapidly after 4-5 months the equipment specified is
intended to cover an equivalent portion of the file.,:
Most of the main file will remain in the present manual
file drawers.
Chief, Document Division
Central Reference
P, I
Approved For Release 2005/07/13 : CIA-RDP70-00211 R000800070019-5
 Iii ff RU( I()IS WI[. FXPI DITE "ROC(' SIN ? ?x~ - 6;
AO ~i'oy `d' p~ A 2 I a`` '2005/07/13 :CIA-RD100 ,
.i 1 CK ON SEPARATE RIQ UI SIT I Of,
STAT
STA
J SECRET = CONFIDENTIAL
0
UNCLASSIFIED
NAMEOF CONTACT OFFICER
OFFICE TEL?PHONE SIGNATURE OF APPROVING OFFICER
SIGNATURE OF TECHNICAL OFFICER
F
OCR
BUDGET CERTI
FICATION: I CERTIFY THAT COST AUTHOR.
IZATION ANDIOR
FUNDS ARE AVAILABLE.
CHARGE COST
CENTER INDICATE
D IN BLOCK ASTER SKED (
*) BELOW.
JUSTIFICATION ATTACHXD
SIGNATURE OF AU
THORIZING OFFICER
DATE
----------------------- ------
-----------------------------------------------------------
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---------------------- -
------- ---- ----
REQUIS1TION FOR MATERIEL AND/OR REQ'N. DATE REQ'N. NO. VOL. DATE
VOU. NO.
SERVICES
j Jrn 1631
FOR PROC. OBLIGATE ALLOTMENT NO.
REQUIRED DATE AT DESTINATION DATE PROC. ITEMS DATE STOCK ITEMS TYPE I FPA I
I TYPE II FPA
(NOT REQUIRED FOR ROUTINE REQUIRED IN REQUIRED IN
ATE ONLY IF DEPOT TRANSPORTATION
NS
1EI
OTHER:
-----------
REQ
.
15
UIRNT FIR)
CHARGE COST CENTER NO.
ACCOUNTABILITY TO BE
ASSUMED BY
STATION
REFERENCE
RECOMMENDED METHOD OF SHIPMENT
RECOMMENDED CHANNE
L FOR SHIPMENT
(TRUCK. RAIL. SHIP. PLANE, OR POSTAL)
(COMMERCIAL. MILITARY
OTHER)
C L~Er t r Building
MARKING INSTRUCTIONS
PACKING INSTRUCTION
S
SOURCE POSTED
STOCK CONTROL REMARKS
PROC. { WHSE. INITIAL DATE
ITEM NO
. STOCK NO.
EXP
NOMENCLATURE
SG
PRICING AND EDITING DATA
QUANTITY
UNIT
UNIT PRICE
EXTENSION
RELEASED
ACTION
S-A-C
(LOCATION
may.,+
File
UNIT
UNIT PRICE
EXTENSION
`.#ab-Card trays with Flex-Bloc
RELEASED
ACTION
S-A-C
LOCATION
- --
~ 147 rS ~~-1
QUANTITY
UNIT
UNIT PRICE
EXTENSION
Gray exterior
Contract No S-3d029
Contract
RELEASED
ACTION
S-A-C
LOCATION
QUANTITY
UNIT
UNIT PRICE
EXTENSION
RELEASED
ACTION
S-A-C
LOCATION
QUANTITY
UNIT
UNIT PRICE
EXTENSION
RELEASED
ACTION
S-A-C
LOCATION
QUANTITY
UNIT
UNIT PRICE
EXTENSION
RELEASED
ACTION
S-A-C
LOCATION
QUANTITY
UNIT
UNIT PRICE
EXTENSION
RELEASED
ACTION
S-A-C
LOCATION
QUANTITY
UNIT
UNIT PRICE
EXTENSION
RELEASED
ACTION
S-A-C
LOCATION
ORM 8 USE PREVIOUS EDl pr
se
_ _
M
r n
L A S S I FI