SECURITY RECORDS DIVISION (MASTER INDEX)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000800120066-7
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 19, 2016
• Document Release Date: September 30, 2005
• Sequence Number: 66
• Publication Date: December 8, 1960
• Content Type: MF

Approved For Release 2005/11/21 : CIA-RDP70-00211 R000800120066-7
MEMORANDUM FOR:
SUBJECT:.:,
' ' ect r (Support)
e rds Division
1.; This merr:_ : ; Jr 1nfor.-nation only.
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2. The Master L .."
this offiic1e.'c.ansists o` ly
growing at?the rate ,~` x~;
t1hi s- ,Th.e Ir_ d' c e s S~
which is, ~ re sponsi b? e Ion =
maintends ce of the i dex Yi :
Sec,irity Records Divisic oa
dIpt phetical .index cards. It is
~!-'y 12,000 cards per m,)nula at
Security Records Division
1- rat-ton., searching ar.d overall
mployees, including
As an
the volume pera. ori, , U_ ng the past twelve
section cony 1 .,.e, 394,000 :searches and filed 158, 000
3. The
:Le of this aperat_l,>n has presented
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{ #r` visit the Prudential Insurance
of tsse companies and departments have a common
t f Itvestigaw ?i an4U.3 Civil.8ervice Commis-
yladd, Passport. bSrtsion, State Department,
gwn, iJ. c.. , 00th oeeurity Aaministration,
Newark, New Jersey, Government Employees Insurance
Ar~ttg Release 2005/11/21: CIA-RD,P70-00211 R000800120066-7
ds of me za Ion: and automation. Consistent
thtfin+nt and to ae :eral:y brim tc it the most modern and
sis ntg th load maragern-~:-. c, : lacrease'the efficiency, lessen
to. th1s o i necessi.t.d c t =: i. ,g all reasonable means con-
with pprcach,Acting Chief, Security
Reco rds siozi, has been closely coordinating this problem
ov t:e ded period of tamp, with
1L?iana gem n! S f_*/M .~agemen
6ta1f .
cer
'M
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 Approved For Release 2005/11/21 CIA-RDP70-00211 R000800120066-7
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problem tr.v,7)1_v1.ng L.arcle sip ^:s: ~t~c l indices. For example,
the Prudervt.a. Iasura.nce ' 1?wark, New Jersey main-
tain.s an index cf over 121 !:,~';. sras; the Federal Bureau of
InvestigaLion index coat in_. -ess of 20,000,000 cards. These
two organizations, as well a: ; t- era visited, conduct,manual
searches of their indices arc - . e precisely the same problem
presented to us; namely, t_hRt. ;eveloping and implementing a
mechanical means for quicker searches. None of the organizations
as yet has found an answer :c ! mutual. problem. Civil Service
Commission has contracted f,--r , ~u?,; consultants from a data process-
in machine manufacturer L, s y this problem. Through the fine
auspices of the Records Mar , - -e- Saf, we have received the
.full benefit of 0he_experier,c e -ornpau.ies and departments
visited and can be assur-?c l1adson that we will
receive the be-le 't of LrLe r N5 L'i'~ reset.rci,',,
end of achieving substantial streamlining,
will survey our indices.
5. As of this date, it is obvious to me that automation is the
ultimate answer to a more e!ficlent and economical operation of
our indices. In the meantime, however, it is planned to effect
mechanical modernization of our indices by utilising Rol-Dex type
equipment. The experience of organizations using this type of
equipment has been highly satisfactory. We are' also scrutlniainq
present work. procedures 'involving ',he' indices with the anticipated
4l. We are also main a close and active liaison with
Chief. Data Processing Research
Staff, Office of M,anacernent, tt ::stare that all studies in this field
by the Agency iric lde c.;r It is understood that early in
be t
IOoi c~~rsultn.ut=, will ;~asst:;,?^ to ,~' Office of Central RR_f6?emce
to survey the adaptability of )CR index to data processing
machines. Plans are being made to have these consultants explore
our problem. In addition, I in the very near future,
6. I shall advise you periodically of our progress with this
problem.
Dire r of Security
Approved For Release 2005/11/21 : CIA-RDP70-00211 R000800120066-7
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