REPORT FOR WEEK ENDING 13 NOVEMBER 1957 FROM FORMS MANAGEMENT BRANCH

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000900070025-7
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 4
• Document Creation Date: December 23, 2016
• Document Release Date: August 13, 2012
• Sequence Number: 25
• Publication Date: November 13, 1957
• Content Type: REPORT

Declassified in Part - Sanitized Copy Approved for Release 2012/08/13: CIA-RDP70-002118000900070025-7
Report for Week Ending 13 November 1957
from
FORMS M.AATAGEMENT BRANCH
1. Contributions
a. Tangible
(1) Completed 1~+ action requiring the printing of 83,600 copies or
sets of blank forms. This represents a decrease of 19 actions
involving a decrease of 179,920 copies compared to last creek.
i..~(2) One new and ~+ revised forms were approved.
b. Intangible
(1) Tests have been concluded on Form 1200, "Biographic Profile~~
printed with special electronic conductive ink by the Printing
Services Division, Plant No. 1. These tests were made on
the IBM Electronic Tabulating Typewriter, borrowed from the
Office of Personnel for this purpose. The results of these
tests has proven ent~ely satisfactory due primarly to the "double
inking" printing technique utilized by 'the Plant. The special typewriter
on which this form will be used has been returned to the Office of
Personnel.
(2) Proofs on the "Biographic Data," Forms 180 and 180a have been
approved with corrections and returned to the printer.
(3) In connection with the Printing Services Division, Forms Survey
being conducted by this Branch,three bootleg forms from other
offices have been discovered. One of these forms was a dup-
lication of an approved Agency form. The other two forms were
brought to the attention of the appropriate Area Records Officers.
A comparison of the functional aspects of the various forms
collected during this Survey is ~+0% complete.
2.
Assignments - Active
(1) Eighteen new and 5 revised forms are currently pending.
(2) One Employee Suggestion is being evaluated.
3.
News
25X1
a. ~~ who is presently enjoying a bit of annual leave, is
expected to return to his desk tomorrow.
25X1
b. who has been off on annual leave, is back at her
desk today.
Declassified in Part - Sanitized Copy Approved for Release 2012/08/13: CIA-RDP70-002118000900070025-7
 Declassified in Part - Sanitized Copy Approved for Release 2012/08/13: CIA-RDP70-002118000900070025-7
Report for Meek Ending 13 November 1957
from
RECORDS 7IIS1'O5IT(CON BRANCH
1. Contributions
a. Reviewed the Records Control Schedule submitted by ARO~ORR
covering the records maintained by the Guided Missiles Branch
which was organized after the initial schedule was prepared.
The addition was approved and the Records Center furnished copies
for their files. During the past twel~te months thirty items of
the ORR schedule have been added, deleted or revised. This points
Approved requisitions for eight pieces ~ filing equipment and for
the purchase of 200 non-standard file folders.
Schedule is being drafted and the portion already typed will be
forwarded to the Contact Division for coordination. Several oral
suggestions that were made during the survey have been put into effect
by Contact personnel. One in particular resulted in the destruction
of two feet of personnel folders being retained on separated OO~C
employees.
now in process.
b. Project 8-18 - Office of Operations1Contacts
Completion of the revised Records Control Schedule is still pending
and awaiting the return of that portion for DD~PERS~PD. Installation
of the Subject Numeric Filing System was requested by the Po,,,~itj?~
Evaluation Division and will begin upon completion of installations
2. Asst ents - Active
a. Project 6-95 - Office of Personnel
25X1 c. Project 8-20 - ORR
Installation of the Subject Numeric System has started in the Analysis
Division. The administrative file in the Office of the Chief taas excellent
(system, cut-off, the retirement of the records has been in effect for
three years). Several folders of substantive material maintained by
the division chief are to be incorporated into the system.
The system was also installed in the Agriculture and Chemical branches
of the Materials Division this week. The~necess'ity for good file
practices, such as use of cross reference sheets, charge out cards
and continuity sheets was stressed. Prior to starting this project
these aids were not used in the branches.
A meeting was held with the Branch secretaries and their alternates,
for the six branches in the Materials Division. The filing system was
explained and as an exercise the secretaries were given samples of
ORR originated letters to classify in accordance Zrith the system.
Declassified in Part - Sanitized Copy Approved for Release 2012/08/13: CIA-RDP70-002118000900070025-7
 Declassified in Part - Sanitized Copy Approved for Release 2012/08/13: CIA-RDP70-002118000900070025-7
I ~ -?-- "'
d. P~toject 8-2~+ - Map Library Division/ORR
No change from previous report.
e. OP-fide Files Installation
Continued follow-up on files installations previously made.
f. Office of Communications
Informed by ARO~Commo. that procurement of "Open
shelf filing for is held up pending the acquisition of
funds. Filing equipment S,ras not taken into consideration when
funds were obligated for the addition to the vault.
indicated confidence that funds would be allocated for this filing
equipment. `
3.
Assignments -.Inactive
a.
Project 6-
1+0-OCR
b.
Project 6-
90 - Commercial Staff
4.
Vital Materials
a.
Four peopl
e from the ORR Map Libra visited the repository to
4rork on ma
p deposits. ORR, also visited the 25X1
repository
to work on ORR Economic Area deposits.
5.
News
a. ~RO~DDP has reported the destruction of x+31 cubic feet
of material for the month of October. This shows an increase of
100fo over September's report and reflects an acceleration in the
disposition phase of the over-all records management program in
DD~P.
Declassified in Part - Sanitized Copy Approved for Release 2012/08/13: CIA-RDP70-002118000900070025-7
 Declassified in Part -Sanitized Copy Approved for Release 2012/08/13 :CIA-RDP70-002118000900070025-7
Report for Week Ending 13 November 1957
1. Contributions
a. Developed and charted figures for fiscal years 1952-1957
on the net cumulative records holdings in headquarters
and the Records Center.
25X1 b. Together with) (presented the principles and
advantages of the Agency subject-numeric filing system
to files personnel of ORR~Ma,terials Division. The ARO
for ORR presided.
2. Projects Active
a. Gravhics Rertister Film Index -Briefly reviewed the problem with
7FY~
principle types of specialized card files, and prepared
evaluations for discussion with GR personnel.
~.
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Declassified in Part -Sanitized Copy Approved for Release 2012/08/13 :CIA-RDP70-002118000900070025-7