WEEKLY REPORT FOR WEEK ENDING 1 DECEMBER 1959 FROM FORMS MANAGEMENT BRANCH

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000900230016-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: December 23, 2016
• Document Release Date: June 21, 2012
• Sequence Number: 16
• Publication Date: December 1, 1959
• Content Type: REPORT

Declassified in Part - Sanitized Copy Approved for Release 2012/06/25: CIA-RDP70-00211 R000900230016-9
Weekly Report for Week Ending 1 December 1959
from
Forms Management Branch
a. Tangible
(1) Completed 30 actions requiring the printing of 409,952
copies of forms.
(2) Four new and 6 revised forms were approved.
(3) Twenty-one forms were made obsolete.
(4) Retired 2 cubic feet of records to Records Center and
destroyed 1 cubic foot.
2. Assignments
a. Active
(1) Forms Analysis Projects:
Analyst New Revised Totals
1 5 6
5 1 6
1 1 2
3 3 6
Totals 10 10
(2)& Employee Suggestions:
Analyst
The manufacturer has replaced forms previously rejected
because of a printing error. Replacements are now being
tested.
DD/P to
(3) Teletype Dissemination Information Reports and Systems
(4) Revision of Dispatch Forms
Changes discussed with
to be further discusse
Pending
OE0
are
ay.
AL
25X1
25X1
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Declassified in Part - Sanitized Copy Approved for Release 2012/06/25: CIA-RDP70-00211 R000900230016-9
 Declassified in Part - Sanitized Copy Approved for Release 2012/06/25: CIA-RDP70-00211 R000900230016-9
coordination copies. The redrafted forms will be ready
for coordination early next week.
(8) Expediting Printing of Information Reports
(7) Revision of Courier Receipt and Log Record
(6) Uniform Information Report
(5) Improved Management of Stocked Forms
(9) Improvement of Quality of Information Reports Production
Completed comments on a memorandum to all DD/P reports
officers on "Proper Care and Use of Information Report
Mats."
(10) Revision of Security Officer Check List, Security Check
Sheet, and their coordination with Security Check Sheet
Holder
(18) Slides and Prints of New Building Site
solete and one redesignated. There now remains 24 under this
system. They will all be ?bed upon reordering.
RZ:Dr5 IG MA'T.GO
Survey is completed resulting in 5 forms being declared o -
(17) Survey of all Forms under the Old Numbering Syste
(16) Computer system Forms for RCA-501
(15) "TS Signature Record and Cover Sheet," Form 26
internally.
(13) Pseudo-Crypto Request Form
(14) Joint CS-JCS War Plan Form
Test copies have been received and are being coordinated
(12) Revision of Form 30, "Request for Approval of Form"
(11) Forms Management Orientation Seminar
Draft of script is completed and is now being reviewed.
(19) American Management Association Workshop Seminar #614-59,
"Organization and Management of an Effective Records Reten-
tion Program"
Distribution material has been assembled and shipped to AMA.
AL
Declassified in Part - Sanitized Copy Approved for Release 2012/06/25: CIA-RDP70-00211 R000900230016-9
 Declassified in Part - Sanitized Copy Approved for Release 2012/06/25: CIA-RDP70-00211 R000900230016-9
(20) "Headquarters Property Turn-In Document," Form 1707
Revision and specifications completed and sent to DD/P
for coordination.
(21) Survey of all Forms under the New Numbering System not Ordered
for Eighteen Months or More (560)
Thus far 203 have been declared active and 38 have been
declared obsolete.
(22) Survey of all Forms of, Other ment Agencies not Ordered
for 18 Months or More (168)
Thus far 42 have been declared active and 6 declared obsolete.
(23) Three employee suggestions evaluated.
(24) Forms Management Round Table
Met on November 20th and developed 3 additional problems
bringing total to 24. The problems were grouped into 5
major areas and are being handled by subcommittees of the
Round Table. These areas are: (1) Organization and
Relationships (2) Program Coverage (3) Staffing and Training
(4) Backing (5) Professional Society. 's chdring 25X1
3. News
25X1 a. ~ is to be instructor in Forms Management at the 7th
Institute of Records Management in June 1960.
a
Declassified in Part - Sanitized Copy Approved for Release 2012/06/25: CIA-RDP70-00211 R000900230016-9