WEEKLY REPORT FOR WEEK ENDING 10 NOVEMBER 1959 FROM MANAGEMENT BRANCH

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000900230030-3
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: December 23, 2016
• Document Release Date: June 25, 2012
• Sequence Number: 30
• Publication Date: November 10, 1959
• Content Type: REPORT

Declassified in Part - Sanitized Copy Approved for Release 2012/06/25: CIA-RDP70-00211 R000900230030-3
Weekly Report for Week Ending 10 November 1959
from
Forms Management Branch
a. Tangible
(1) Completed 16 actions requiring the printing of 118,900
copies of forms.
(2) Five new and three revised forms were approved.
(3) Eight forms were made obsolete.
2. Assignments
a. Active
(1) Forms Analysis Projects:
Analyst New
2
1
3
6
12
Revised Totals
3
4
3
11
21
(2) Teletype Dissemination Information Reports and Systems
(3) Revision of Dispatch Forms
Discussed with DD/P, surveys they
made on dispatch usage. Comments of Divisions and Staffs have
been summarized and forwarded to me for study.
(4) Improved Management of Stocked Forms
The new supply catalog has been receibeu ands being reviewed.
(5) Uniform Information Report
(6) Revision of Courier Receipt and Log Record
Forms have been received and are now in the'syszem with the
Agency Multi-Purpose Envelopes.
(7) Expediting Printing of Information Reports
(8) Improvement of Quality of Information Reports Production
Declassified in Part - Sanitized Copy Approved for Release 2012/06/25: CIA-RDP70-00211 R000900230030-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/06/25: CIA-RDP70-00211 R000900230030-3
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(9) Revision of Security Officer Check List, Security Check Sheet
and their coordination with Security Check Sheet Holder
(10) "Forms Management Orientation Seminar"
Cost study is still continuing. C/PSD has 25X1
asked me to give him statistics and cost data when completed.
He is considering equipment modifications which would result
in more specialty-type forms being printed internally.
(il) Revision of Form 30, "Request for Approval of Form"
Being coordinated in Forms Management Branch.
(12) Pseudo-Crypto Request Form
(13) Joint CS-JCS War Plan Form
(14+) "TS Signature Record and Cover Sheet, Form 26" 25X1
(15) Report Forms for Soviet Russia Division-DD/P
(16) Report Forms - Office of the Comptroller
(17) Computer System Forms for RCA-501
Meeting was held with the ADP Advisory Group, RCA representative
and to determine how many parts in a
form set can be legibly printed on the high speed printer.
is supplying samples which we will test on the
Navy's printer.
(18) Survey of all forms under the Old Numbering System.
Four of the thirty remaining forms under this system have
been declared obsolete thus far.
(19) Slides and Prints of New Building Site
Obtaining those showing all changes since initial installation.
These will be used in his presentation to the AMA 25X1
Seminar in New Yor .
(20) American Management Association Workshop Seminar # 614+-59
"Organization and Management of an Effective Records Reten-
tion Program"
~ ' b a ii AA
Declassified in Part - Sanitized Copy Approved for Release 2012/06/25: CIA-RDP70-00211 R000900230030-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/06/25: CIA-RDP70-00211 R000900230030-3
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were also discussed with staff members of the National
Archives and Records Management Service, GSA, and an okay
was obtained to use GSA Workshop materials and hand-outs.
(21) Forms Management Round Table
I was asked to sit in with fourteen people representing
GSA, Navy, Commerce, FHA, Internal Revenue Service, Army,
Interior, PHS, and Air Force. Twenty-one major problem
areas in the forms management field, Government-wide, were
developed in our first meeting. We will meet again 20
November to discuss other problems and possible solutions.
The formation of a professional society of Forms Managers is
under serious consideration.
3. News
(1) A total of $695.00 has been received in pledges for the United
Givers Fund. This re resents 100% participation and is 9% over
our quota.
Campaign.) 25X1
(2) $158.75
(3)
Program.
[~ It T11 A
Declassified in Part - Sanitized Copy Approved for Release 2012/06/25: CIA-RDP70-00211 R000900230030-3