ACTIVITY REPORT FOR WEEK ENDING 3 DECEMBER 1953

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000900240016-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 12
• Document Creation Date: December 19, 2016
• Document Release Date: May 4, 2006
• Sequence Number: 16
• Publication Date: December 4, 1953
• Content Type: MEMO

Approved FoRelease 2006/05/24: CIA-RbP70-00,8000900240016-8
Chief, General; Services Office
Chief, Records Services Division
Activity Report for week ending 3 December 1953
4 December 1953
Attached are reports of the activities of each organizational
segment of the Records Services Division. In addition to the in-
formation contained in these separate reports, the following activi-
ties occurred during the week throughout the Division:
a. We were notified by the National Archives and
Records Service that a committee consisting of representatives of
the Department of State, Atomic Energy Commission, Physical Secur-
ity Equipment Agency and the Central Intelligence Agency, had been
appointed to study the required standards for certain types of
filing equipment, particularly those types needed in cozaaection'with
classified documents. A previous request to the Agency for the
designation of a representative resulted in the appointment of
of the Security Office. It is the feeling of the National
ves and Records Service that the Agency should designate a
person who is directly concerned with records management.
b. The National Archives and Records Service advised us
that, as a result of a request to this Agency some time ago, a
of the Security Office had been designated as the person
to be contacted in connection with discussions on the need for
permanent retention of National Selective Service records.
a. Several contacts i+rere made with Agency officials
relative to progress made in their respective organizations on the
records management program. The individual reports will, be sub-
mitted later in connection with these visits.
Attachments
GSO/RSD/LQC:er
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DICIT
Report for week ending 3 December 1953 from F&OM S
Medical Office
Forty-one describable items involving au estimated
373 linear feet of records have been identified and
listed during the records survey of this Office .
Inventory is.not yet completed. Preliminary
evaluations reveal that a high precentage of the
records are of continuing value and require estab-
lishment of procedures for their adequate protection.
Foreign Broadcast Information Division
Y^ 1 I IIYIY I r ? YY IY 1^ Y YYYYii1YY /YYY~~I.~I~I
eat ted 73D linear feet of records have been
listed as of this date. Because of the poor arrange-
went of the record material, the establisheent of
records series and their sub-groups has been
attempted only in the most general torso.
e , Nwords Disposition W*M-ch
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week ending 2
in objectives of our Reports and
for use o
is- the
accomplishing them. mate al
It in also antici .fed that a copy could be left
..~.
officials at the casciusian of di,scussi
en -tif
o
g
,.,...
p
on these programs. The need for this outline Vill be rm.-
'lot u tixa publication ox' the " Zscords 1 agement Program
other promotional ` oelal.
sled ;vc1oped in .taff rt;z 1y form rc tex 1 previously ; uu`b-
tive * rating u i Cor'renparxzer tie a tint Te~ck~r c!W er.
MR, " ?:, pc rte an Corresponder e
1>anace rent Branch
,o,isri .cs r3r,H`:tce L's : ui' &tt oy its Area Records officer,
Forwarded ccm ,tints to the Chiefs Records Services Divisl on.
j, l-"Miel;ed the gecords I txta:f'?.sent ~>
2. dust with of the Medical Office to discuss needs
or Reports an: orraspond.noe ?4ann e-x ent Programs. II
.'Colt that reports and carreepondeeme management prirfo p e s
could be applied advantaeonal1 to their operations.
particularly enthw.diastic over the possibilities of stream-
lining correoxndetc c. No definite plans were made to instal: .
the pro,-rarw p; nding hiz further d :.stun sicn with 1 odical
Office officials,
3. Valuated loene!!Icaai cvf. esticn 53 1}: h Advocated the
correc 4iofl of ror t< oiyrapi c.` ?. 4y pfn ink.
ubmitte d .; imiings and rrra* end t'-.or~a~ imindtng a proposed
Cl Notice .which would place the sfl 7 eq?icfz1. in e `fect.
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Hart ror the th en
ailed 4nd sAmitt4do
1e 8it a of MA mm to as s ctti e
relat va to meavity c1aeet.caati` as on fit k
bom ' sumpaided pazadlm a 4 t* to
to per. ons of u le nv I.V VrQW.
1e024oea of FX4 maw to an t a s Q 3.. s
relative to pmUm3.nftV ro pu Ucit tila a
to h4d up becauao of dit 1 swo,=tared
Inn ismArAg tZu of a ate aa1 irma rates Own
in t or other r gu1s4ory "cam. In . a i.3 .on
~ can 1 :moo l: 1.953 t age d? that
then p d be Psabaadt and earl effort coeds
t o imeu* tits or .. i aatar ts1 in a form in the
nrutumev
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form SWAY
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Forms I.anagerner?1-, Branch
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fill v 4v-. Biographic 'Register
is ex, O t,i
by ielbo ere from insist
by couriers:
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2-j f overbe. ? i.4 bed to E:] (5 return to Sete
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On 1 December 193, an x'ec tztt wa read 'b t wmen
or" ';'i.sca'? MAzlon an of fia:il.
0AtMI to e0;:a', a h at courier - u 1 space a lcttt.
B A-11 (13aY 1.0-1131) Vhich is assit e l to the ' sca.1 *r.-f.s .o x.
rraa ;,ements have been nade to ? ave #i._^.7 1 7 Xi!'w~ ?? " ''':
ca~ 4yyi~-or~.T ~y+ }r( teAaaez r tail . he assi e = as coOn are this
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Security information'
for and; 3 lbw, 1953 of the
lia*orda in the N Ambives, and leftere of access uvre
the ylai to the Ar :
Five re a GM e
order to d te the use of c rooorft
sba project that, according : Obms of
the cter'
Nov that all records have bee
the COmItAw have beem
eat series c
cwea d rc.,que"uted to C-1
irxtances it will be -, e a
V1,10 dQcwwnI4xUftI
aract Stslv
work has been donc
Security Information'
100
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4 Pelt
ow.
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AA'PMfX B._: Wending 3 Deee ber 1953
This Week
1. Microfilming
Images filmed-Rotary Camera
Flat-bed Camera
2. Records Center-(all figures in cubic feet)
Records received for processing
and storage
References to record material
Records material destroyed
3. Supplemental Distribution Center
a. New material for stock:
Information Reports
Intelligence Reports
Supplemental Distribution:
Information Reports
Intelligence Reports
Notices
Regulations
Others
c. Initial Distribution:
Notices
Regulations
Others
d. See Attachment
4. Mail Activities
a. Post Office Mail
Incoming
Outgoing
b. Postage expended
c. Scheduled Courier trips
d. Special Courier trips
e. Inter-agency mail by Courier
Incoming
Outgoing
f. Personnel actions:
Recruitments
Separations
Use of Motor Pool Vehicles
Available
Available but delayed
Not Available
0
5,948
8
87
0
1,353.
1,136
280
424
99
0
0
1,517
0
0
4,05
7,036
$ 669.20
192
60
Average Week
Last Fiscal Year
18,697
9,785
178
624
145
306
191
06
1
9
3
1.7
?5
6,537
$800.12
230
55.3
956
1,313
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rt for week ending 2 December 1953 from MACHINE RECORDS Mac-
W111 11 provide the Agency with an additional eighteen months su
Administrative
A saving of approxlately :600.00 is represented by.the sal-
vaging of the second copy-of the T/A Report from the stock on hand..
This was accomplished by having employees assigned to the Personnel
Pool remove the staples and carbon paper from the two part form;.
Unce future plans call for a one part form the extra copy salvaged
of T/A Rerxrrt forms.
Onerational:
Personnel Section
1. A Position Control Register for the entire DD/I group has
been nre cased and forwarded to the Personnel Office. This register
is to be used by the Personnel Office generally, and Classification
and sage Division specifically, as an over-all guide in determining
position trends.
This report will not be distributed to the offices. concerned
at this time. It-is felt that "Position Control", as such, will be
a complete reality when all Agency components have been screened and
all true slot numbers included in the Personnel Status Card File.
The Office of Communications and the Training Office will be
screoned,durinv the month of December 1953, for accuracy of the re-
conciliation of the Personnel Status and T/0 Information which has
been combined in the Position Control cards. As anticipated, the
DD/P complex will be the last group to be screened. It is expected
that Field Foreign T/O's will,' at some near future date, be completely
-punched and included in the T// Files. The Personnel Section, Machine
Records 3rancty,is continuing to work in close contact with responsible
officials in the Personnel Office in the establishment of a complete
Position Control for the entire Agency as soon as possible.
2. Two projects of considerable interest to the Personnel Section
of Machine Records Branch have been discussed with officials from,
the Personnel Office.
A. Quarterly,'processing for both the Applicant and Lmployee
Qualification Register. The quarterly processing of these
registers will be a considerable saving in time to the Personnel
Section. The present system calls for the processing of the
two registers on a bi-monthly basis, and alternating between
Applicant and ,Em loye Registers each month. Quarterly pro-
cessiAg~,w$.l.l *e t tIthere will be four (4) months in each
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year in which neither of the registers i411 be processed.
This system will afford the Personnel Section the mein
new additional time to complete the checking and
a 'lip d.ng of several of its files.
the particular problems native to personnel reporting.
ours of research in order to gear all aspects of this code
D. The establishment of a complete foreign country and
city code to be included in all Stat is Cards con ea ing
December 1953. ;:'reparation of codes and processing PrOCOdu"
has been completed. This particular project involved OW
iconcurrencca on the above projects is expected within
the next week.
U oueahersd Payxwll Section - Con ersion of Normal Pay File to
t tar new IO.% rm- raduoti.cse.
Vouchered Payroll Section
Conversion of Normal Pay File to reflect the new
2. Beginning f camber 1953, only one copy of the T/. Report
will be prepared. Those oases will be submitted at the and of each
pay period by the offices to the Pay Roll Branch where they will be
computed and retained. Employers will receive the new employee
Statement of Earnings and Deeductieas in lieu of the T/A Report.
(See attachment).
3. Reassignment of employee numbers to re-establish the alpha-
betical sequence of the Voshered `PayroU Employee Roster File.
to name des during the past two years the Roster File is
in true alphabetic sequence.
Chiefs Mac ne Records Drawl;
;
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 EMPLOYEE TATEMENT OF EARNINGS AND DEDU?ONS
FOR INFORMATION ONLY - NON NEGOTIABLE
EARNINGS
cR IIMF COMP N/Dond/or OTHERCOMP. GROSS COMPENSATION
I HOLIDAY COMP. I BASE SALARY
- -
KEEP. THIS STATEMENT AS A PERMANENT RECORD OF YOUR EARNINGS AND DEDUCTIONS
THE DATE ;,F TAYMENT RATHER THAN THE PERIOD WHEN EARNED DETERMINES THE AMOUNTS OF EARNINGS AND DEDUCTIONS
PROPERLY FOR INCILUSION ON FORM W 2 WITHHOLDING STATEMENT
FORM NO.)A 45
OCT. 1953
INVEST IN UNITED STATES DEFENSE BONDS
ENROLL IN THE PAYROLL SAVINGS PLAN