MONTHLY REPORT OF OPERATIONS FOR THE PERIOD ENDING 31 MARCH 1953

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000900250015-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 10
• Document Creation Date: December 19, 2016
• Document Release Date: March 31, 2006
• Sequence Number: 15
• Publication Date: April 2, 1953
• Content Type: MEMO

OFFICE OF GENERALSERVIC Cf. O
. -
Approved For.ease 2006/04/1 rA-mR~q~a 116P09002500.1 8 (vj)t4_Pt"
5Kw
--
R
A0MIN1S i 1 A GIVE SERVICE
TO : Chief, General Services
FROM : Chief, Records Management & Distribution Branch
SUBJECT: I`tonthly Report of Operations for the period ending
31 I^,rch 1953
2 .k-)ri1. 1953
A. Personnel On Duty Vacancies In Process
Office of Chief
Rcds. Mgt. Section
Rcds. Center Section
Mail Control Section
1. No. on leave three days or more:
Records Mgt. Section- 1
Mail Control Section- 3
Records Center Sec.- 1
2. No. on special detail out of office 2 How long?
Records Mgt. Section- 1 Full month
Records Center Section- 0
Mail Control Section- 1 Full M' ionth
3. Where: One Records Analyst to Jackson Commission
One m ,,x in Transnortr.tion Division as full time courier.
4. No. pending resignation, transfer and or reassignment:
Records Management Section-
Records Center -
Mail Control -
. Specific cases on item 4 not in previous reports
6. New applicants interviewed 9 . Recruited by Personnel 8
Recruited by this office
CONFIDENTIAL
Approved For Release 2006/04/13 :: CIA-RDP70-00211 R000900250015-8
 Approved For Release 2006/04/13: CI
6Va211 R000900250015-8
F
~ON 1n~QfR18ilo~
, Administration and Problems
Records V= ement Section-A disposition schedule was treed for the
Request for Authority to Dispose or Records, has been forwarded to ?r
the National rirchives, In accordance with an agreerment with the
National ='rchives, Tfir. Krauskophf, who has been cleared by t'?:is
Agency, will examine the schedule and. All call at this office
for review of the asaples, if necessary.
A proposed notice regarding the standardization of filing cabinets
wasd
.._rr__-_ -,
the Logistics Office, but is presently being hold up by the Office
of I &S. The Office of I objected to the nomenclature used in
describin the caged areas in which standardized cabinets can placed for use in lieu of combination lock cabinets,in open areas,
The Office of I?a redrafted the notice, but the result was not
acceptable from our viewpoint, In a subsequent meeting, the notice
was redrafted along the original lines, but to date has not been
forwarded to us by the Office of I?AS.
A Proposed notice regarding the standardization of filing supplies
has also been pro-aosed and is now being processed by the Regulations
Control Staff. Co' the basis of this proposed notice and verbal
clearance From the Logistic Office is now attempting
to procure he residual stock of such supplies held by Office of
Price Stabilization, If successful, the cost of the items will be
substantially less than the current schedule price,
Approx:bnately three c bi xaetss of Administration file material ha'E
been for aaarded from the pail Control Section to the Records Center,
,,~a a part of the training plan for Records Center staff and the
less experiences records aanalysts, this material is now being re-
classified and filed in accordance with the system recom ended by
this office for ad/aption throughout the : gency, 9 lore are twelve
ersons .a ticipating and -l.t- Is expected , t their experlence will!.
be very helpful in getting now Records Officers started on the
Office Records Manage ent Programs which will be outlined to them
in the training program now being developed in collaboration with
the Office of Traisaing. The reclassified material is being set up
as model files for demonstration pup poses,
The Records Mhnngement 'r ning program, which is being developed
fit? the Office of Tnain ng, is pro.groasing, The '."raining Off i.ce;3.::
is forwarding letters to outside speakers to confirm informally
?tA
a :reed-upon speaakiaa. aa tative schedule and program, ha have
been establ.ishr
a are now preparing their talks.
It is planned, to r' ,,,few the speach aaterial, and have rehearsals
d th the speakers before the program gets under ay*
CONFIDENT.
Srduby Ieformat'
Approved For Release 2006/04/13 : CIA-RDP70-00211 R000900250015-8
 Approved.For Release 2006/043&1L11 R000900250015-8
Security Info rn fl ,n
: The Area Records Officers of the Office of
.one and the Office of Procurement were cone acted regarding
their inactivity in king deposits, In order that this office
may establish schedules to determine, uhat and uten, deposits sh
should be made by these offices, they were requested to supply
listings, enumerating the various categories of vital zateria.s
in their respective offices, ?)r materials of other offices necessary
to continued operations of these two offices, The reduction in
amount of microfilming was also discussed with these offices and
a follow-up will made.
Last Thursda at the request of Q Area Records Officer
for D:D/ p', a records officer for one of the area
offices o , visited the Repository,
`i`he. Mice of Training has not to this date replied to or made
deposits of vital materials listed in our morandur of 5 Jan, 153,
Two ricrofilm readers for use in the repository have been received
f
8 rom the Rocordak Corp. and will be delivered by Wednesday,,
.'=pril 1953,
Microfilm projects completed in the week ending I
Office of I113-
Requested Eranch File Number (investiga
953-0
ases) 3 ree
investigative File index-Reference section 9 reels
Case Control Cards 1 reel
Pending Case Control Card File l reel
:reviler a s Office
T?'isseal (Form CSC-2806) Indiv:adu.? hetixamraent cards 3
Records Center SectiozA tally was mace for use of all
intelligence aortbwhich were received in the Records Center
from.sources other than the Printing and Reproduction Division.
four week period ending 28 'March., was covered in making the tally,
The handling of such intelligence reports involves considerable
work and the tally should be helpful in identifying individuals\
and offices which could, be r?em~oved from, the initial distribution
list.
Mail Control Section .Current information indicates th,,,t the new
trn.icks shod delivered and the mil racks .strt, led within
the next week, Three o re have qualified as truck drivers and
two more have for tests. A tentative schedule for
the newActs Am prepared, and it is ? anned to place them in
?~'?i. eraatios moon as os i a! ,.
IN6
SecutiVi Infomm"M
Approved For Release 2006/04/13 : CIA-RDP70-00211 R000000250015-8
 Approved For Release 2006/0MM.Wk 211 R000900250015-8
Security ln(z)rrnaii?n
There are couriers in addition 0 suoervvisore who are
qualified ca wry ems. Several more are now qua ing or will
attempt to qualify in the next few weeks, This number of men
qualified in the use of arms has been made necessary because of the
recent requirement that aged couriers stand by in the evening and
on weekends for taking classified material to the hoes of the
Director and Deputy Directors, There w re no calls for this service
in the past week, .
One courier, full was required by NBC in the p tt t week
The three couriers who were cleared OCI-were Indoctrinated by
ba personnel on March and two are now on duty in the jobs
recently transferred to the Mail Control Section TO
A system for the weekly accounting for couriers' free time is now
being developed? It is indicated that the figures will be included
as a. part of the regular weekly statistics in the near future.
Results for the past two weeks indicate that for this
there was 7% a d free time in these two periods. Contributin ;
to the lower figure in the second week is the assign rent of
couriers to the O CI jobs,
SLOT
CONFIDENTIAL
Setutity Information
Approved For Release 2006/04/13 : CIA-RDP70-00211 R000900250015-8
 Approved For Release 2006/04/13 : CIA-RDP70-00211 R000900250015-8
See Appendix A$an. Revert
C. PROJECT STATUS REPORT
?rg: a _: t l15
of the Directors
e tanagement Survey of the Office
A draft of the completed report has been submitted
to the Chief or GS? Additional copies are available
for submittal to the DD.( upon final approval by
the Chief, G.S.
?? Installation of the Agency filing sya
and correspondence control system in PS&O,
This project is completed and no further report are
be made unless some problem develops and is revealed
during the periodic follow-up that are. being made.
Pro, ect 2t53 - Preparation of a comprehensive schedule
for the disposition of fiscal records*
This project is in process and will require ap?
proximately two weeks to complete. However, work is
temporarily halted as the analyst assigned is now
working on the Regulations for the Branch and on a
talk to be given in the Records Management Training
progr; now being develo;:sed
Record Survey of the Office of Operations
(Project description sheet to be submitted
later)
An inventory of the record of the
Contact Division is about co liplete . This Branch
maintains the largest collection of records in the
Division, Work, is temporarily halted while the
analysts work on Records a lanagement Regulations and
a talk for the scheduled Training Program.
Approved For Release 2006/04/13 : CIA-RDP70-00211 R000900250015-8
 Approved For Release 2006/04 m DP7O-00211 R000900250015-8
: a 1T Y RRT *b MAIL Gm mm 2oa.LC
March 1953
(a)
Delivery by
18 430
(b)
Picked up from Post Office b V Courier
3,
(c)
(d)
(e)
Picked up frM City by Courier
Letters:
Reviewed
Recorded
27
2.
(a)
Picked up by Pt Office
13,512
Deposited in Post Office by Courier
190,887
(c)
City Deliveries
80546
(d)
Penalty Indicia Used
(1) CIA
3,003
(2) FBIS
6,05
(e)
(3) st
Postage expended,
5
3, Courier Servi e
(a)
sd Trips
1,,323.
(b)
vial Trips -within Agency
28l
1) Delivered by foot
128
(2) Delivered by vehicle
15-3
(e)
(d)
Other Agencies
`Dips outside area
6
(1) Total time
z
Checking courier receipts
(1) Total time
(b) Request for AcD inistrative Files
(1) Requests tilled
(2) Requests- unfilled
Recruiulelitt,
(a) Couriers
(b) Mail Clerks
(c) eager
6. Se..-.. .ratios0 10
(a) Couriers
(b) Mail Clerks
(c) Messengers
The figures in this column Sri
" SEWlT INI'OkMAIR)NI
rtto0a
onKICII .: a..
10
4
17i4,563
23,01;
350226
51,Ii.Q1
1,4.76
13181.E
55,577
21,830
09 9 43
32
$29,911.19
805551
1*C32
661
421
895
39
125 hrs. 15 min.
64 hrs35 min.
180
123
4
Approved For Release 2006/04/13 : CIA-RDP70-00211 R000900250015-8
 Approved For Wase 2006/04/13: CIA-RDP70-002110900250015-8
NORTJLY R PO:'1 - DISTRrB1 iIoN
H 1953
1. INThLLIGE?,CE 4 INi' Ofti?iATI0P1 REPOR`T'S
a. Request for Supplemental Distribution
b. Intelligence Reports:
Received ( Copies-5724 - )
Distributed ( 00Z: Cs 1929 )
Returned 1026 }
c. Information Reports
Received ( Copies4ll9 )
Distributed ( Copies 2255 )
2. tla :IS1. , ~.iWI V u IS S ~/Na1L 1~a.~.I
a. itequest for Eu:)ple,ne--atal Distribution
b. Reulations
(lg~ 'initial. Distribution
( Copie6410 )
(2). Supplemental Distribution
( Copies 1725 )
c. Notices
(1) 'tibial Distribution
( Copies273T2 )
(2) Supplemental Distribution
( Copies 303 )
d. Other
(1) Initial Distribution ( Coies 13742)
(2) Supplemental Distribution'
( Copies 150 )
19 404
The totals in the "TO D11--11 column will revert to 0 at the env. of
each fiscal year and, starting with July 1952, will always reflect
cunulative totals for the fiscal year of the report.,
The July through September total of information reports received-
is included in the total of Intelligence Reports receivea
THIS I!O111 TO DATE
1952 1953
460 403 2640
I
2929 177 7029
478 1316 7442
221 450 4025
4U9 21023
744 1337 11547
61 4
26 64
974 5742
21 9 137
57 1586
0 6 20
Approved For Release 2006/04/13 : CIA-RDP70-00211 R000900250015-8
 Approved For se 20061041c~ OA X0900250015-8
11O1V 1 Rl~?Oi3T - R rSg x+? P 1 ' R
NCH 1953
THIS 1401,71H
TO DATE*
1.
Records Storage (all figures in
cubic feet)
(a) Received
143
1300.2
(b) Distroyed
116
1$6
(c) Storage Space: (Total) 6400
Records
2950
Dist.Material
3150
Co'rmu.tted
300
Avaiable
0
2.
Records Reference
(a) Service Requests
153
1?86
(b) Items on Requests
5?4
1639
3.
Inter-Agency Reference Service
(a) Requests 6
24
The totals in the "To Date " column will revert to r} at the end
Of each fiscal year and after June 1952, will alwaZ-s reflect the
cumulative totals for the fiscal year of the report.
COQ
Secur%W En4ormaiion
Approved For Release 2006/04/13 : CIA-RDP70-00211 R000900250015-8
 Approved For Fj jase 206/Q4113j; ~ IA P70-0021
00900250015-8
1
e ICROFIT '? P .rE' ''`
,111 1953
M4
? 77ntire lecorr1s "ronu
b. Novi rma-u Accretions
lectt in :'rocest: +nd Corml.ete
In Process
for,r7 eted
aX Groups 1ce t Enns
In `roeess
To be Rev1ewe?A
U3,584
64,286
49,298
10
0
31
1,164,869
731,229
432,740
totq.ls In tic 1tT0 D : 'o tr ct' -n 41.1 revert to 0 ~It the
h fiscal year and, startinr, r..t:h 1952, r,r111 a.1,=.r vs
uin.tivo tot;-Is P'e+r the "i en . car o' the report.
Ct) ?'rocess
(2) ornleted
0. Yt 'Q lied {iota])
.) TIotary N;nera
2) ,Ilf t'ied Cmiera
'eels t .11! i. )
Approved For Release 2006/04/13 : CIA-RDP70-00211 R000900250015-8
 Approved For Release 2006/04/13 : CIA-RDP70-00211 R000900250015-8
Project 1.53
See Appendix C Jan, Repc
Project completed this month.
Project 2-53 ,. Refile unbound information reports in
rroperly indexed folder,
Project 98% completed. A shortage of folders prevented
completion this month.
3 53 - Cou$ersfan to th,
Intelligence Rep
file.
Project is 95% completed.
0.0
sed card in the
ventory control
Approved For Release 2006/04/13 : CIA-RDP70-00211 R000960250015-8