PROPOSED REPORT OF OPERATIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000900250020-2
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: December 19, 2016
• Document Release Date: March 31, 2006
• Sequence Number: 20
• Publication Date: November 10, 1952
• Content Type: MF

Approved F&eleaUQv6m4/ IRDP70rQQAKR0009002500Z
Security lnformatkzi
.t'3f.'~ t!?.l 1y`'t E)U.' f .Y~`()R: Chief, Printing,, 414JIloproduction Division
Chief, Space finfvenance sad Vaellities >i rieion
- Chief, Records, :? ports and Statistics Division
CCT e Proposed Report of opemtims
10 I am sending l herewith a proposed Report of Operations
which I believe can be u "d in submitting, weekly and menthly reports
on the operations of your office, The purpose of one type of report
for both weekly and monthly reporting is tot
ing.
a. Eliminate the -resent unnecessary or duplicate report-
b. Insure that the reports will provide the most simple
and direct methods of reporting and that the use of the reports
will be used and understood by those preparing the reports.
c. Provide adequate infor atioa for the purposes Intended.
2. I believe that this type of report can be used within your
office by supervisors of a group and, to a lesser extent, by indi-
viduals assigned to projects. Reports should be aerie in accordance
with -tae pattern of organization and responsibility. For example,
the Chief of the Microfilm Section needs detailed information on
the operations and production of eac", person in his 'ection. The
Chief, Microfilm Section should su mnarize this information and
report to his supervisor. The Chief, ='hotograpixy Branch would
sun arise the infoimeation received from all sections of his Branch
and report to t. is :euperv3 son, the Chef, , "?rintj zed Reproduction
Division. The Chief of the Division then suvnmarises the information
pertaining; to the Division and reports to the Chief, General 'Services.
3. The detailed monthly re=ports on l orkloed Statistics and
the a ork Improvement .Prograi will be attached to the monthly report
as .poendices and C. However, significant information pertaining
to or affecting workloads and :nrprovent projects will be included
in weekly reports under the a:,_)ropriate programs.
Approved For Release 200ti/04hi : CIA-R~DP70=00211 R000900250020-2
 Approved Release 20061 11 '/13'! &1 1 R000900250020-2
if* Chiefee, 04$ 10 oveab
i. Under paragraph c. the status an Current projects will be
reported weekly. Do not Confuse eject reporting with workload
statistics. It is true that p to are actually part of the
rsdrkload, but as such will be re lleectsd in the mostly statistical
report and tnereafter if the project emote established is of a re-
occurring nature. 'path sued time as a project is coeleud
established, the prn-ss of the project will be reported ,
Once a project has been reported JA a ii as outlined in Ae dix
As woekly progress can be reported bg soaking reference to the
5. It Is my desire that you study this proposed report and
give your unqualified recotiones on the format and the
information desired. There maybe item which you wish to mid
which will aid you in the daily operation and supervision of your
office. I would like for each of you to discuss any proposed
ch, ~s and your recomr end*tions wi+,b r. 0 prior to
].ember 151152.
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79 02118000900250020-2
Approved For Release 2006/04113 CIA=R[ P$t'
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Approved For Release 2006/04/13 : CIA-RDP70-00211 R000900250020-2
APPENDIX A
fr W Project .Report:
Project 1-53 - Document Information by Machine Records for ?I-Registry.
A. ~Ihat is it?--The project is to develop an index on documents received
in Fl eg:istry.
B. When is it to be done?--Discussions relative to the project will begin
ceber 1, 11520 A target date of Fbruary 1, 1953 has been
established for the first experimental report, If the project is
successful weekly reports would be rendered.
C, ? is it for?--4'o provide an index of incoming documents by individuals,
foreirm organizations and areas to be used by intellirence.officers
of the Foreign Division of nib/P.
D. How is it to be done?--Reviewing analysts in FT-Registry will underscore
the pertinent iiiormation by individuals, organizations, and areas.
This information will be punched into cards in accordance with codes
to he developed.
>* . "the - is it located?--The key punch operations will be located tithin the
Registry to a d the voluminous flow of documents that would be
required if the .3unching were to be done in the Machine Records
Division. The key punch operation will be under the supervision
and control of the Machine Records Division:
F. Why'iF it necessary?..otnder present system intelligence officers desiring
information on organizations, individuals, and/or areas, or by
area, organizations, and individuals must send a request to the
Registry where a search is conducted by individual, organization and.
area. This information is accumulated and a written report returned
to the requester. If the project is successful, the result will be
considerable savings in time and personnel now involved in the
search?np and writing of reports.
. Date action initiated-.?
,s mated omp -et on Pate..-
Completed as of this repor
rpslw .
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