LIAISON CONTACTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R001000100002-9
• Release Decision: RIPPUB
• Original Classification: R
• Document Page Count: 21
• Document Creation Date: December 23, 2016
• Document Release Date: May 16, 2014
• Sequence Number: 2
• Publication Date: April 24, 1952
• Content Type: MEMO

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Office Memorandum ? UNITED STATES
TO : Acting Chief, Records Management &
Distribution Branch
STAT FROM
STAT
STAT
STAT
STAT
STAT
STAT
SUBJECT: Liaison Contacts
GOVERNMENT
DATE: 24 April 1952
1. A few days ago OCD/GR asked if we would
request Inspection and Security Office to establish a continuing
liaison contact for three (3) Graphics Register people with four (4)
persons at the National Archives.
l.
2. I discussed this witl ,igngs?Fal Security Branch,
I&SO today and he believes as I do that it is not necessary to
establish such a continuing liaison. The only reason such a contact
would require clearance through I&SO would be if it were necessary
for CIA people to reveal intelligence information to the parties
at the National Archives. It is my opinion and that of
that the Graphics Register will not need to reveal classified data
to get what items are wanted at the National Archives. Since Mr.
believes requests for clearance of contact should be made
on a realistic basis he suggested that we advise to
request in writing giving the reasons for the necessity of the
action any specifib requirements for requesting I&SO to give
clearance for dealings with the National Archives.
RETURN TO
RECORDS MANAGEMENT
ADMINISTRATIVE SERVICE
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STAT
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GENERAL SERVICES ADMINISTRATION TRANSMITTAL LETTER NO. 3-2
?
Washington 25, D. C. - April-25, 1952
- REGULATIONS OF THE GENERAL SERVICES ADMINISTRATION
TITLE 31 FEDERAL. RECCRDS
?Tos Beads of Federal Agencies
1. Material Transmitted
Attached are new subsections 302.070 302.08, 303..07, and 303.08 of
Chapter IV; new Exhibits 5 and 6, Appendix A; revised subsections
302.01, 302.05, and 303.05 of Chapter IV; revised Exhibit 3, Appendix A;
revised page 2 of the Table of Contents; and revised page 1 of the
explanatory statement, "Regulations of the General Services Adminis-
tration." .
2. Nature of Revisions and Additions
Subsection 302.01 has been revised to eliminate reference to the list
of Federal Records Centers, which now appears in new subsection 302.07;
and Exhibit 3, Appendix A, has been revised to include the Federal
Records Center, St. Louis, Missouri.
Subsections, 302.05 and 303.05 have been revised to include a reference
to the regulations published in the Federal Register governing the use
of records in Federal Records Centers and the search rooms in the
National Archives Building. A copy of the regulations has been added
as Exhibit 5, Appendix A. Subsection 303.05 also prescribes the con-
ditions under which records may be borrowed for official use outside
the National Archives Building.
New sdbsection302.08 prescribes Standard Form 127, Request for Offi-
cial Personnel Folder (Separated Employee), for use in requesting per-
sonnel records from the Federal Records Center in St. Louis.
New subsections 303.07 and 303.08 prescribe policies and procedures
covering the transfer of audiovisual and cartographic records to the
National Archives.
The last paragraph on the first page of the explanatory statement,
"Regulations of the General Services AdministratiOn," has been revised
to provide that only the date of the transmittal letter will be shown
in parentheses under the page identification on pages containing re-
vised or added material.
3. SUDDlY of Form
Standard Form 127 may be obtained on and after June 30, 1952, by
the.submission of purchase orders to the appropriate GSA regional
office.
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i4 L - V140
Circular Letter No. 46-5 (June 3, 1946), "Record Character of Notion
Pictures, Still Photographs., and Sound Recordings, and the Accession-
ing Policy of the National Archives with Respect to Such Records,"
and Circular Letter No. 48-2 (November 28, 1947), "Record Character
of Naps, and the Accessioning Policy Of the National Archives with
Respect to Them," are hereby superseded.
5. Effective Date
The Regulations transmitted herewith shall be effective immediately.
rage Changes
Remove
3-IV-302.01
3-IV-302.04
3-Iv-303.01
3-N-303.05 3-N-303.05
(4-25-52)
Insert
(4-25-52)
3-IV-302.04
(4-25-52)
3-IV-303.01
Exhibit 3, Appendix A,
GSA Reg. 3-IV-302.01
Table of Contents, Page 2
Regulations of the General
Services Administration
(Explanatory Statement)
00 i076
-2-
3-IV-303.08
(4-25-52)
Exhibit 3, Appendix A
GSA Reg. 3-IV.302.07
(4-25-52)
EXhibit 5, Appendix A
GSA Reg, 3-IP..302.05
and 303.05
(4-25-52)
Exhibit 6, Appendix A
GSA Reg. 3-IV402.08
(4-25-52)
Table of Contents, Page 2
(4-25-52)
Regulations of the General
Services Administration
(Explanatory Statement)
CA wesw nr R9-11(496
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Regulations
of the
General Services Administration
General. Regulations prescribed by tte Administrator of General Ser-
vices pursuant to the provisions of Public Law 152, 81st Congress, as
amended, and other law, having continuing application to Government
agencies and to the public will be codified into a four title edition
entitled "Regulations of the General Services Administration." These
Regulations will include all policy directives, procedures, general
delegations of authority, GSA and Standard Forms and similar regula-
tory material.
Title Numbers and Subjects. When completed the codified edition of
the RegulatiOns will consist of the following:
Title 1 Personal Property Management
Title 2 Real Property Management
Title 3 Federal Records -
Title 4 Emergency Procurement
Method of Issuance. Codified Regulations are issued in loose leaf
form to permit the insertion or removal of pages upon which additions
to, or deletions or revisions of, regulatory statements are made
necessary by changes in polioy or fact. Revised or added pages will
be Issued as needed, and the material under each Title shall be kept
up to date by all persons who are responsible for the operation of
any phase of an agency program which is affected by the Regulations
of the General Services Administration.
Internal Numbering System. Titles are divided into numbered and
titled chapters, parts, sections and subsections, to denote delinea-
tion between subordinate functional areas under the main title.
Parts, sections and subsections are identified by a five digit number-
ing system. The first digit identifies the part; the second and third
digits identify the section; and the fourth and fifth digits identify
the subsection. For purposes of reference a subsection will be identi-
fied by using the title number, the chapter number and the full section
number. For example, the first subsection of the first section under
Chapter II of Title 2, will be referenced as GSA Regulation 2-11-201.01.
The first number identifies the title and the second number identifies
the chapter. Paragraphs and subparagraphs are identified by small
alphabetical letters and by arabic numerals respectively: for example,
paragraph a, subparagraph 1. Thus a paragraph and subparagraph under
section 201.01 of Part 2 will be referenced for identification pur-
poses as subparagraph a.l. of GSA Reg. 2-11-201.01, or GSA Reg.
2-11-201.01a.1. FUrther subdivisions, when necessary, will be identi-
fied in order by letters and numerals in parentheses, e.g., (a) and (1).
Pages are identified in the upper right or left corner to show the
title, chapter, part, section and subsection in which they belong.
For example, a page bearing the identification "GSA Reg. 2-11-201.04"
belongs in Chapter II, Part 2, Section 1, subsection 4, of Title 2,
Real Property Management. The identification shown at the top of.the
page will be the number of the first subsection beginning on that
page. When a subsection extends beyond one page, the continuation
page is identified by "(Contid- )" appearing after the subsection
number at the top of the page; for example, (Contld-2), (Contld-3),
etc.
After the original issuance of material under a title, revised or added
pages will be further identified by a date, in parentheses, in the upper
right or left corner immediately below the page identification. This
date will be the same as the date of the covering transmittal letter.
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Transmittal Letters. The. original issuance and revised and added
trial will be promUlgated and distributed to agencies under cover
of a series of consecutively numbered transmittal letters for each
title. The transmittal letters will be designed to serve the follow-
ing purposes.:
1. Transmit as an attachment the pages to be substituted or added
and give instructions for insertion.
2. State the purpose, of the new regulation or the change in policy
involved.
Z. Give such nonrecurring instructions as may be necessary to effect
the new or changed regulation and the date such regulation shall ?
be made affective.
For reference purposes transmittal letters should be retained, and may
be placed in the back of the cover for the particular title; or may be
detached and filed separately.
-2-
(01076109
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REGULATIONS OF THE
GENERAL SEHVICES,ADMINISTRATION
TITLE 3 FEDERAL REOORDS
TABLE OF CONTENTS
CHAPTER I GENERAL PROVISIONS
FART 1 INTRODUCTION
Section 101.00 General
.01 Purpose
.02 Authority
.03 Applicability
Section 102.00 Agency Records Management Programs
.01 Authority
.02 Program Content
.03 Creation of Records
.04 Organization, Maintenance, and Use of Records
.05 Disposition of Records
.06 Liaison Offices
.07 Annual Statistical Summary
* CHAPTER II, CREATION OF RECORDS
* CHAPTER III ORGANIZATION, MAINTENANCE,
AND USE OF CURRENT RECORDS
CHAPTER IV DISPOSITION OF FEDERAL RECORDS
PART.1 RECORDS CONTROL SCHEDULES AND STANDARDS
Section 101.00 Records Control Schedules
.01 Records Scheduling Programs
.02 Basic Elements in Reco'ds Scheduling Programs
.03 Formulation of Records Control Schedules
.04 Provisions of Records Control Schedules
.05 Application of Records Control Schedules
*Section 102.00 General Retention and Disposal Standards
*Section 103.00 Standards for the Selective Retention of Records
Section 104.00 General Retention and Disposal Schedules
.01 Authority
.02 Approved General Disposal Schedules
Section 105.00 Reproduction of Permanently Valuable Records
.01 Authority
.02 Standards
.03 Destruction of Originals
Section 106.00 Agency Disposal Authority
.01 Authority
.02 Submission of Disposal Requests
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Title 3
(4-25-52)
.03 Certification
.04 General Accounting Office Clearance
.05 Approval. of Requests for Disposal Authority
.06 Extension of Retention Periods
Section 107.00 Emergency Authorization for the Disposal of Records
.01 General
.02 Menaces to Human Health or Life or to Property
.03 'State of War or Threatened War
PART 2 DISPOSAL OF RECORDS
Section 201.00 Methods of Disposal
.01 Authority
.02 Sale or Salvage
.03 Donation for Preservation and Use
.014 Destruction
PART 3 TRANSFERS OF RECORDS
Section 301.00 Transfer of Records from the Custody of One
, Executive Agency to that of Another
.01 Authority
.02 Approval
.03 Agency Request'
.014 Agency Concurrences ?
.05 Records of Terminated Agencies
.06 Equipment
.07 Costs of Transfers
.08 Restrictions on Use of Records
.09 Exceptions
Section 302.00 Transfer of Records to Federal Records Centers
.01 Authority
.02 Procedures for Transfers to Federal Records Centers
.03 Surveys of Records Available for Transfer
.014 Release of Equipment
.05 Restrictions on Use of Records
.06 Disposal Clearances
.07 Location of Federal Records Centers
.08 Requests for Official Personnel Records of
Separated Employees
Section 303.00 Transfer of Records to the National Archives
.01 Authority'
.02 Transfers via Records Centers
.03 Direct Transfers
.014 Release of Equipment
.05 Restrictions on Use of Records
.06 Disposal Clearances
.07 Transfer of Audiovisual Records
.08 Transfer of Cartographic Records
PART 14 AGENCY RECORDS CENTERS
Section /401.00 Establishment
.01 Authority
.02 Existing Records Centers
.03 Requests for Authority to Establish or
Relocate Records Centers 0,o00755
.014 Annual Agency Records Center Report
Appendix A - Exhibits
_ ? ? ?? nnin 1 A
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'0-2542)
SECTION 302.00 TRANSFER OF RECORDS TO FEDERAL RECORDS CENTERS
302.01 Authority. Section 505 (d) of the Federal Records Act of 1950
authorizes the Administrator of General Services to establish, maintain,
and operate records centers for the storage, processing, and servicing
of records for Federal agencies. Such centers are known as Federal
Records Centers.
302.02 Procedures for Transfers to Federal Records Centers. The follow-
ing procedures will govern the transfer of records to Federal Records
Centers:
?Federal Records Centers will accept for transfer any records offered
by Federal agencies, subject to the following conditions:
1. That the records are not authorized for immediate disposal; and
2. That facilities for housing and providing reference service
on the records are available.
Priority will be given to the removal of records from office space,
from space convertible to office use, from leased space, and from
filing equipment which can be reused.
111 b. Transfers may be initiated by either oral or written request to the
Deputy Regional Director for Records Management in the General
Services Administration region in which the records are located.
Requests shall specify the nature and quantity of the records
proposed for transfer. .
?
Transfers of records on an agency-wide basis may be initiated by
central or headquarters offices of agencies by either oral or
written request to the Records Management Division, National
Archives and Records Service, National Archives Building, Washington
25, D. C. Requests shall specify the nature and quantity of the
records proposed for transfer..
d. Federal Records Centers will furnish agencies with a receipt
acknowledging the transfer of records.
302.03 Surveys of Records Available for Transfer. Surveys will be con-
ducted by the regional Records Management Service of the records accumu-
lations of field offices of those agencies not operating approved records
centers for the purpose of recommending records for transfer to Federal
Records Centers. Such recommendations will be submitted to the field
office concerned and to the National Archives and Records Service for
coordination with the appropriate agency headquarters. Surveys of records
of agency headquarters will normally be made by the Records Management
Division, National Archives and Records Service.
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302.04 Release of Equipment. Equipment received with the transfer of
records to a Federal Records Center will, when emptied and if needed,
be returned on request to the agency from which the records were
received. If the return of such equipment is not required, it will be
disposed of in accordance with. applicable excess property Regulations.
302.05 Use of Records Transferred to Federal Records Centers. Restric-
tions lawfully imposed on the use of transferred records will be observed
and enforced by the Federal Records Centers, subject to the provisions
of section 507-(b) of the Federal Records Act of 1950. The regulations
(I5 F.R. 7713; Exhibit 5, Appendix A), in so far as they concern the use
of records in the Federal Regards Centers, apply to official use of the
records by Federal agencies as well as to the public. Subject to anr.
restrictions on their use, such records may be borrowed by Federal agen-
cies and the Congress for official use outside the Federal Records Centers.
302.06 Disposal Clearances. No records of a Federal agency still in
existence shall be disposed of by a Federal Records Center except with
the concurrence of the agency concerned.
302.07 Location of Federal Records Centers. A list of regional Federal
Records Centers, showing the areas served thereby, is attached as Exhibit
3, Appendix A. The Federal Records Center, St. Louis, Missouri, is the
national center for civilian personnel records of former Federal employees.
302.08 Reouests for Official Personnel Records of Separated Ehiployees.
Standard Fora 127, Request for Official Personnel Folder (Separated Employee)
Exhibit 6, Appendix A4 is specifically designed for use by all agencies in
requesting transmission of personnel records of separated employees trod
the General Services Administration, Federal Records Center St. Louis 3,
Missouri. Use of this form insures prompt transmission of the desired
faders. It should be submitted to the Center in duplicate.
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GSA Reg. 3-IV-303.01
?
SECTION 303.00 TRANSFER OF RECORDS TO THE NATIONAL ARCHIVES
303.01 Authority. The Administrator of General Services is authorized
by section 507 (a) of the Federal Records Act of 1950 to accept for
deposit with the National Archives of the United States the records of
any Federal agency or of the Congress of the United States that are
determined by the Archivist to have sufficient historical or other value
to warrant their continued preservation by the United States Government.
303.02 Transfers via Records Centers. Records will normally be trans-
ferred to the National Archives from a Federal Records Center or an ap-
proved agency records center. When such transfers are made, the agencies
concerned will be furnished an inventory of the records transferred.
303.03 Direct Transfers. The classes of Federal records listed below
may be offered for direct transfer to the National Archives. Such
transfers shall be initiated by Federal agencies by written request to
the National Archives and Records Service, specifying the nature and
quantity of the records proposed for transfer. Existing arrangements
for the transfer, of records of the Congress of the United States will
be continued.
a. Records of the EXecutive Office of the President and of
Presidential Boards, Commissions, and Committees
b. Records of the Congress of the United States
c. Records of the Supreme Court of the United States
d. Audiovisual records (motion pictures, still photographs,
sound recordings, etc.)
e. Cartographic records (maps, charts, etc.)
f. Series of records of unquestionable value that are not susceptible
to screening or other processing (such as microfilming) to reduce
their bulk,
g. Records that have been in existence 25 or more years and that
are considered to have enduring value
303.04 Release of Equipment. Equipment received with the transfer of
records to the National Archives will, when emptied and if needed, be
returned on request to the agency from which the records were received.
If the return of such equipment is not required, it will be disposed of
in accordance-with applicable excess property Regulations.
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%Jon. neg. 3-1v-sw.u,
(4-25-52)
303.05 Use of Records Transferred to the National Archives.
Restrictions lawfully imposed on the use of transferred records will be
observed and enforced by the National Archives and Records Service,
subject to the provisions of section 507 (b) of the Federal Records Act
of 1950. The regulations (15 F.R. 7710; Exhibit 5, Appendix A), in so
far as they concern the use of records in the search rooms of the
National Archives Building, apply to official use of the records by
Federal agencies as well as to the public. In cases of demonstrated
need and subject to any restrictions on their use, records deposited with
the National Archives may be borrowed for official use outside the National
Archives Building by Federal agencies and the Congress, provided:
a. That documents of exceptionally intrinsic value shall not be re-
moved from the National Archives Building except with the written
approval of the Archivist.
b. That records in fragile condition, or otherwise deteriorated to
an extent that further handling will endanger them, will not be
loaned.
c. That each official who borrows records shall provide a receipt
for them at the time they are delivered, and that he shall assume
responsibility for their prompt return upon the expiration of the
time for which they are borrowed.
303.06 Disposal Clearances. No records of a Federal agency still in
existence shall be disposed of by the National Archives and Records
Service except with the concurrence of the agency concerned.
303.07 Transfer of Audiovisual Records. The tenoning policies shall
govern the transfer of audiovisual records to the National Archives:
a. Notion Pictures. Government-owned motion picture records on nitro-
cellulose film normally will not be accepted for deposit with the
National Archives. Federal agencies having nitrate motion pictures,
deemed to have sufficient value to warrant transfer to the National
Archives for permanent preservation, will obtain from the National
Archives and Records Service agreement to accession the motion pic-
tures prior to converting the nitrate film to safety acetate film.
Normally, the following shall be considered the minimum number of
copies of motion picture film necessary for security, duplication,
and use by the National Archives:
The negative (original or duplicate) that most nearly rep-
resents the action originally photographed in pictures of
actual events, or that best represents the edited production
of a picture for which action is staged, with a master posi-
tive print and one 'fuse" or projection print. In most cases
these will be the negative atter laboratory cutting is done,
or the composite negative of sound film, the master fine-
grain positive print, and one other print.
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LOA Reg.'3 -IV -303.08
(4-25.42)
b. Still Photographs. A 'negative and a captioned print (whether on
film, glass, paper, or other medium) of each still photographic
image are necessary for security, duplication, and use by the
National Archives, and such copies, when available, shall be
included in collections of still photographs offered for transfer.
c. Sound Recordings. The following copies, when available, shall be
included in collections of sound recordings offered for transfer
to the National Archives:
For conventional disc recordings the matrix or stamper of each sound
? recording unit or the original instantaneous recording if no matrix
or stamper is made, and a pressing or dubbing of the recording, if
one has been made. For magnetic sound recordings on wire or tape,
for scribed or embossed recordings on tape, or for recordings photo-
graphically reproduced on sensitized film, a "dubbing" if one has
been made; otherwise the original magnetic embossed or photographed
recording.
d. Copies of existing finding aids (such as data sheets, continuities,
review sheets, scripts, or indexes) that are necessary or helpful in
the proper identification and the use of audiovisual records shall
be transferred with these materials.
303.08 Transfer of Cartographic Records. The following classes of
cartographic records when no longer needed for purposes of current
administration will be offered for appraisal and, if accepted, for ,
direct transfer to the National Archives.
a. Manuscript maps; printed and processed maps on which manuscript
changes, additions, or annotations have been made for record pur-
poses, or which bear manuscript signatures to indicate official
approval; single printed or processed maps that have been attached
to or interfiled with other documents of a record character or in
any way made an integral part of a record.
b. Master sets of printed or processed maps in the custody of the agency
by which they were issued. Such master sets should be kept segre-
gated from the stock of maps held for distribution and from maps re-
ceived from other agencies. A master set should include one copy of
each edition of a printed or processed map issued.
c. Index maps, card indexes, lists, catalogs, or other finding aids
that may be helpful in using the cartographic records transferred.
d. Preliminary or intermediate materials such as manuscript field note-
books of surveys, triangulation and other computations, "fair drawings"
for individual color plates, and aerial photographs for mapping purposes.
e. Related records that bear on the preparation, compilation, editing,
or printing of maps, such as project folders containing specifica-
4tions to be followed and appraisals of source materials to be used.
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GSA. Reg. 3-IV-302.07
(4-25-52)
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GSA
Region
FEDERAL' RECORDS CENTERS
A. National
Area Served
Entire Federal Government
(For personnel records of
separated Federal employees.)
B. Regional
2 New York, Pennsylvania,
New Jersey, and Delaware
3 District of Columbia, Maryland,
West Virginia, Virginia, Puerto
Rico, and the Virgin Islands
4 North Carolina, South Carolina,
Tennessee, Mississippi, Alabama,
Georgia, and Florida
5 Kentucky, Illinois, Wisconsin,
Michigan, Indiana, and Ohio
7 Texas, Louisiana, Arkansas,
and Oklahoma
Colorado, Wyoming, Utah, and
New Mexico
9 California, Arizona, Nevada,
and the Territory of Hawaii
Mailing Address
Federal Records Center ,
Records Managelnent Service, Region 6
General Services Administration
1724 Locust Street
St. Louis 3, Missouri
General Services Administration
250 Hudson Street
New York 13, New York
General Services Administration
GSA Regional Office Building
Washington 25, D. C.
General Services Administration
50 Whitehall Street, S. W.
Atlanta, Georgia
General Services Administration
ROOM 5280 Court House
219 South Clark Street
Chicago 4, Illinois
General Services Administration
1114 Commerce Street
Dallas 2, Texas
General Services Administration
Bldg. 41, Denver Federal Center
Denver, Colorado .
General Services Administration
630 Sansome Street
San Francisco 11, California
GSA RECORDS DEPOSITORIES*
1 Maine, Vermont, New Hampshire
Massachusetts, Connecticut, and
Mode Island
General Services Administration
Post Office & Courthouse
Boston 9, Massachusetts
* 'Tr-.1.isfe4r.b limited at present to types of records specified in GSA Circular
No. 9, as amended.
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GSA
Region
6
Area Served
Missouri, Kansas, Iowa, Nebraska,
North Dakota, South Dakota, and
Minnesota
10 Washington, Oregon, Idaho, Montana,
and the Territory of Alaska
Mailing Address
General Services Administration -
Room 1800, Federal Office Building
Kansas City, Missouri
General Services Administration
909 First Avenue
Seattle 4, Washington
0000759
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CIA-RDP70-00211R001000100002-9 GSA Reg. 3-IV-302.05 and 303.05
(4-25-52)
?
?
TITLE 44-PUBLIC PROPERTY
AND WORKS
Chapter I-General Services
Administration
Subchapter A-Archives and Records
Management
AVAILABILITY OF OFFIC/AL RECORDS
1. Consonant with section 3 (c) of the
Administrative Procedure Act (50 Stat.
238; 5.U. S. C. 1002 (C)) the rules pre-
scribed herein govern the availability to
the public of matters of official record
within the General Services Adminis-
tration. The Administrator of General
Services has custody of : (1) Official rec-
ords created by the General Services Ad-
ministration, (2) records deposited with
the National Archives of the United
States, (3) historical material in the
Franklin D. Roosevelt Library, and (4)
records deposited in regional Federal
records centers. These four types of
material are governed respectively by
the provisions of Parts 1, 2, 3, and 4 of
Title 44, Code of Federal Regulations,
hereby prescribed.
2. The rules issued by the War Assets
Administrator as to the disclosure of
official records, July 23, 1948 (13 F. R.
4389, 4391), are hereby revoked.
3. The rule issued by the Director.
Bureau of Federal Supply, as to the dis-
closure of official records, May 27, 1949
(14 F. R. 2812), is hereby revoked.
4. The rules issued by the Archivist
of the United States governing the use
of records, archives, and historical ma-
terials in the custody of the Archivist,
December 10, 1948, as redesignated and
amended (13 r. R. 7743, 15 F. R. 1346,
1913; 44 CFR Parts 1, 2, and 5) are
hereby superseded.
PART 1-AVAILABILITY OF RECORDS CRE-
ATED BY GENERAL SERVICES ADMINIS-
TRATION
Sec.
1.0 Scope.
1.1 Legal custody.
1.2 Records not to be disclosed.
13 Requests.
1.4 Authentication and attestation of cop-
ies; costs.
1.5 Service of subpoena or other legal de-
mand; compliance.
Aursiosrry : ii 1.0 to 1.5 issued under sec.
205, 83 Stat. 389; 41 U. S. C. Sup., 235.
? 1.0 Scope. The provisions of this
part apply to official records created by
the General Services Administration.
? 1.1 Legal custody. The Adminis-
trator has legal custody of all official rec-
ords created by the General Services
Administration.
? 1.2 Records not to be disclosed. The
following records will not be disclosed:
? (a) Records relating solely to internal
management.
(b) Records that are confidential by
law, or for reasons of national security,
or other Wise in the public interest.
? 1.3 Requests. (a) Requests for ac-
cess to official records of the General
Services Administration shall be ad-
dressed in writing to the Administrator.
General Services Administration, Wash-
ington 25, D. C. Such requests shall (1)
set forth the reasons why the applicant
Is properly and directly concerned, and
(2) identify, exactly as may be, the par-
ticular documents desired.
(b) Each application will be judged
on its specific merits, the nature of the
applicant's concern, the records sought,
said the public interest. A brief state-
ment of reasons will be furnished if an
application directly related to an agency
proceeding cannot be granted.
11.4 Authentication and' attestation
of copies; costs. The Assistant General
Counsel, Claims and Litigation Division,
Office of General Counsel, and the Ad-
ministrative Officer, Office of General
Counsel, as alternate, are authorized to
authenticate and attest, for and in the
name of the Administrator of General
Services, copies or reproductions of offi-
cial records. Such copies or reproduc-
tions will be furnished in appropriate
cases upon payment of costs.
? 1.5 Service of subpoena or other
legal demand; compliance. When a
subpoena duces tecum or other legal de-
mand for the production of matters of
official record within the General Serv-
ices Administration is served upon the
Administrator notwithstanding the pro-
visions of this part for making available
upon request records and authenticated
copies of records, the Administrator will,
so far as legally practicable, comply with
such subpoena or demand by submitting
authenticated copies of Such records, or
the original records if necessary, unless
he determines that disclosure of the in-
formation is contrary to law or would
prejudice the national interest or secu-
rity of the United States. When such
subpoena or demand is served upon any
officer or employee of the General Serv-
ices Administration other than the Ad-
ministrator, he will, so far as legally
practicable and unless otherwise directed
by the Administrator, respectfully de-
cline to produce such records on the
ground that he does not have legal cus-
tody thereof, is without authority under
this part to produce the same, and the
Administrator has not determined that
disclosure is lawful and will not preju-
dice the national interest or security of
the United States.
PART 2-PRESERVATION AND USE OT REC-
ORDS DEPOSITED WITH THE NATIONAL
ARCHIVES OF THE UNITED STATES
Sac.
2.0 Scope.
2.1 Legal custody.
2.2 Availability of records; restrictions.
ADMISSION TO SEARCH ROOMS
2.3 Application for admission.
2.4 Admission card.
2.5 Application, motion pictures and sound
recordings.
2.8 Withdrawal of admission privilege.
2.7 Hours of acir,lission.
SEARCH ROOM RULES
2.8 Register of searchers.
2.9 Requests.
2.10 Searcher's responsibility.
2.11 Protection of records.
2.12 Keeping records in order.
2.13 Limitation on quantity.
2.14 Removal prohibited.
2.15 Disturbances.
2.18 Smoking and eating prohibited.
PHOTO-COPYING
Sec.
2.17 Photo-copying by the National Ar-
chives.
2.18 Photo-copying by a searcher.
UNLAWFUL REMOVAL OR MUTILATION
2.19 Penalty for unlawful removal or
mutilation.
AUTHENTICATION AND ATTESTATION
2.20 Authentication and attestation of
copies; costs.
LEGAL DEMANDS
2.21 Service of subpoena or other legal de-
mand; compliance.
AtrnioarrY: ii 2.0 to 2.21 issued under sec.
205, 133 Stat. 389; 41 U. S. C. Sup., 235. Inter-
pret or apply secs. 507, 509, Pub. Law 754,
81st Cong.
? 2.0 Scope. The provisions of this
part apply to records deposited with the
National Archives of the United States.
? 2.1 Legal custody. The Adminis-
trator has legal custody of all records
deposited with the National Archives of
the rhited States.
? 2.2 Availability of records; restric-
tions. (a) Records will be made avail-
able subject to the conditions under
which they have been transferred to the
National Archives and subject to such
restrictions as may be imposed by the
Archivist.
(b) Records that contain information
the disclosure of which would be preju-
dicial to the national interest or security
of the United States or contrary to
standards of propriety (save in cases
where the public interest nevertheless
requires disclosure) will not be made
available.
ADMISSION TO SEARCH ROOMS
? 2.3 Application for admission.
Records deposited with the National
Archives of the United States may be
consulted ,only in the search rooms
designated for this purpose, which in
the National Archives Building includes
the central search rooms, the branch
search rooms, and the theater. Admis-
sion to the search rooms may be ob-
tained only by making application to the
Archivist of the United States on a form
provided for that purpose and stating
clearly therein the purpose for which
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records are to be consulted. Such ap-
plications must be made at the office
of the Chief of the General Reference
Section, except that applications to view
motion pictures or hear sound record-
ings must be made at the office of the
Chief Archivist of the Audio-Visual
Records Branch. An applicant may be
required to submit an acceptable letter
of introduction or otherwise to identify
himself.
? 2.4 Admission card. If the appli-
cation is approved, a card of admission
will be issued. This card is not trans-
ferable and must be produced when re-
quired. It is valid for a period not in
excess of one year and may be renewed
upon application. The possession of
this card does not entitle a searcher to
examine any records the use of which is
restricted.
? 2.5 Application., motion pictures
and sound recordings. Applications for
admis'sion for the purpose of viewing
motion pictures or hearing sound record-
ings should be made sufficiently in ad-
vance of the time such service is desired
to permit the completion of necessary
arrangements. A group of persons must
be represented by an authorized spokes-
man who, inniaking application for ad-
mission, must give the identity of the
group he represents. On receipt and
approval of the application, a time will
be fixed for the rendering of the service,
and the applicant will be notified thereof.
41 2.6 Withdrawal of admission privi-
lege. The privilege of admission to the
search rooms may be withdrawn by the
Archivist of the United States for the
violation of the provisions of this part, or
for disregarding the authority of the
supervisor in charge.
? 2.7 Hours of admission. Records
and library books will be available for
consultation in the central and branch
search rooms from 8:45 a. m. to 5:15 p. m.
Monday through Friday. Federal holi-
days excepted. In addition the central
search rooms will remain open from 5:15
p. in. to 10:00 p. m. on Mondays through
Fridays, and from 8:45 a. m. to 5:15 p. m.
on Saturdays, Federal holidays excepted,
Provided. That requests for records and
library books are filed with the super-
visor in charge of the central search
rooms before 4:00 p. m. on the day on
which they are to be used or before 3:00
p. m. on Friday, if they are to be used
on Saturday. Under special circum-
stances, by direction of the Archivist of
the United States, the search rooms may
be closed during any of the hours speci-
fied in this section or may be opened at
other times. The theater is opened only
by special appointment.
SEARCH ROOM RULES
? 2.8 Register of searchers. Each day
that a searcher uses records in a search
room he must sign the register of search-
ers maintained in that search room.
? 2.9 Requests. Requests for records
should be made to the supervisor in
charge of the search room on a form pro-
vided for that purpose.
? 2.10 Searcher's responsibility. When
a searcher has completed his use of rec-
ords. or leaves the search room other
than for short periods of time, he must
notify the supervisor. A searcher is re-
sponsible for all records delivered to him
until they have been returned by him to
the supervisor.
? 2.11 Protectfon of records. A search-
e: e is required to exercise all possible care
to prevent damage to any records de-
livered to him. Except when a super-
visor authorizes the use of a fountain
pen, the use of ink at desks upon which
there are records is prohibited. Records
may not be leaned upon, written upon,
folded anew, traced, or handled in any
way likely to damage them. The use of
paper clips, rubber bands, or other fast-
eners not on records when delivered to
a searcher is prohibited. The use of rec-
ords of exceptional value or in fragile
condition is subject to such special re-
strictions as the supervisor may deem
necessary.
? 2.12 Keeping records in order. The
searcher must keep unbound papers in
the order in which they are delivered to
him. If records are found to be in dis-
order, the searcher must not attempt to
restore them to order, but should call this
condition to the attention of the super-
visor.
? 2.13 Limitation on quantity. The
supervisor in charge of a search room
may Unlit the quantity of records de-
livered to a searcher at any one time.
? 2.14 Removal prohibited. No rec-
ords or other property of the National
Archives and Records Service may be
taken from the search rooms eXcept by
members of the staff of the National
Archives and Records Service acting in
their official capacities.
? 2.15 Disturbances. Loud talking
and other activities likely to disturb
searchers are prohibited. Persons desir-
ing to use typewriters or to carry on
proofreading or similar work may be as-
signed desks in a room designated for
such purposes.
? 2.16 Smoking and eating prohibited.
Smoking and eating in the search rooms
are prohibited.
PHOTO-COPYING
? 2.17 Photo-copying by the National
Archives. Requests for photographic
copies of records to be made by the Na-
tional Archives and requests for certifi-
cation or authentication of such copies
should be made to the search room
supervisor.
? 2.18 Photo-copying by a searcher.
Records may be copied by a searcher
with his own photographic equipment
only by permission of the head of the
branch having physical custody of the
records.
UNLAWFUL REMOVAL OR MUTILATION
? 2.19 Penalty for unlawful removal
or mutilation. The unlawful removal or
mutilation of records is forbidden and
is punishable by fine or imprisonment
or both (62 Stat. 695; 18 Ti. S. C. Sup.,
2071):
stimairricATion AND ATTESTATION
? 2.20 Authentication and attestation
of copies; costs. The Director of the
Federal Register Division, the Chief Ar-
chivist of any Records Branch, or the
Chief of the Genera/ Reference Section
of the NationalArchives are authorized
to authenticate and attest, for and in
the name of the Archivist of the United
States, copies or reproductions of records
deposited with the National Archives of
the United States. Such copies or re-
productions of records will be furnished
In appropriate cases upon payment of
COAL
LEGAL DEMANDS
? 2.21 Service of subpoena or other
legal demand; compliance. When a
subpoena duces tecum or other legal de-
mand for the production of records and
material deposited with the National
Archives of the United States is served
upon the Administrator notwithstand-
ing the provisions of this part for 'mak-
ing available upon request records and
authenticated copies of records, the Ad-
ministrator will, so far as legally practi-
cable, comply with such subpoena or de-
mand by submitting authenticated copies
of such records or material, or the origi-
nal records or material if necessary, un-
less he determines that disclosure of the
information is contrary to law or would
prejudice the national interest or secu-
rity of the United States. When such
subpoena or demand is served upon any
officer or employee of the General Serv-
ices Administration other than the Ad-
ministrator, he will, so far as legally
practicable and unless otherwise directed
by the Administrator, respectfully de-
cline to produce such records or material
on the ground that he does not have
legal custody thereof, is without author-
ity under this part to produce the same,
and the Administrator has not deter-
mined that disclosure is lawful and will
not prejudice the national interest or
security of the United States.
PART 3?PRESERVATION AND USE OF HIS-
TORICAL MATERIAL IN THE FRANKLIN D.
ROOSEVELT LIBRARY
Sec.
3.0
3.1
8.2
3.3
Scope.
Definitions.
Legal custody.
Availability of historical materir.1;
restrictions.
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GSA Beg. 3-IV-302.05 and 303.05
(b-25-52)
ADMISSION TO BURCH ROOMS
8.4 Application for permission to use his-
torical material.
8.5 Admission cart
SA 'Withdrawal of admission privilege.
8.7 Hours of admission.
8.8
8.9
9.10
8.11
3.12
3.18
8.14
SEARCH ROOM WICLES
Requetts.
Searcher's responsibility.
Protection of historical material.
Limitation on quantity.
Removal prohibited.
Disturbances.
Smoking and eating prohibited.
LOANS AND REPRODUCTIONS
8.15 Loans.
3.18 Permission t,0 make reproductions or to
publish historical material.
AUTHENTICATION AND A'PIESTATION
8.17 Authentication and attestation of
copies; costs.
LEGAL DEMANDS
8.18 Service of subpoena or other legal de-
mand; compliance.
muss=
8.19 Admission fee.
8.20 Waiver of admission fee.
8.21 Hours of admission.
Atrium= : 11 3.0 to 3.21 Issued under sea.
205, OS Stat. 389; 41 U. S. C. Sup. 285. Inter-
pret Cr apply sec. 207, 53 Stat. 1085.
I 3.0 Scope. The provisions of this
part apply to historical material in the
? Franklin D. Roosevelt Library.
3.1 Definitions. As used in this part,
unless the context otherwise requires:
(a) The term "act" means the Joint
Resolution of Congress, approved July 18.
1939. "to provide for the establishment
and maintenance of the Franklin D.
Roosevelt Library, and for other pur-
poses" as amended by sec. 104 of the
Federal Property and Administrative
Services Act (53 Stat. 1062, as amended
by 63 Stat. 381; 41 U. S. C. Sup. 214).
(b) The term "Library" means the
Franklin D. Roosevelt Library, Hyde
Park, New York.
(0) The term "building" means the
building occupied by the Library at Hyde
Park, New York.
(d) The term "Administrator" means
the Administrator of General Services.
(e) The term "Archivist" means the
Archivist of the United States.
(f) The term "Director" means the
Director of the Franklin D. Roosevelt
Library.
(g) The term "historical material" in-
cludes books, correspondence, papers,
pamphlets, works of art, models, pic-
tures, photographs, plats, maps, and
other similar material.
O 3.2 Legal custody. The Adminis-
trator has legal custody of historical ma-
terial in the Library.
3.3 Availability of historical ma-
terial; restrictions. (a) Historical ma-
terial will be available subject to the
conditions under which it has been ac-
quired by the Library and subject to such
restrictions as may be imposed by the
Archivist.
(b) Historical material that contains
Information the disclosure of which
would be prejudicial to the national in-
terest or security of the United States.
or contrary to the conditions under
which the historical material has been
acquired by the Library, or contrary to
standards of propriety (save in cases
where the public interest nevertheless
requires disclosure) will not be made
available.
(c) Inquiries as to the availability of
historical material should be addressed
to the Director.
ADMISSION TO SEARCH ROONIS
6 3.4 Application for permission to
use historical material. Permission to
use unrestricted historical material may
be obtained by making advance written
application to the Director on a form
provided for the purpose, and stating
clearly therein the specific subject of the
applicant's interest, and the purpose of
his study. An applicant must satisfy the
Director that he is qualified to do re-
search, and that his proposed study has a
serious and important purpose.
3.5 Admission card. If the applica-
tion is approved, a card of admission will
be issued. This card is not transferable
and must be produced when required. It
Is valid for a period not in excess of one
year and May be renewed upon applica-
tion. The effective beginning date on
each newly-issued card of admission will
be scheduled in advance in such a man-
ner as to prevent over-crowding in the
search room, and the applicant will be
notified as far in advance as possible of
the effective beginning date assigned to
his card of admission. The possession
of this card does not entitle a searcher to
examine historical material the use of
Which is restricted.
6 3.8 Withdrawal of admission privi-
lege. The card of admission may be
withdrawn by the Director for any viola-
tion of the provisions of this part, or for
disregarding the authority of the super-
visor in charge.
? 3.7 Hours of admission. The search
rooms will be open from 9 a. m. to 5 p. m.
Monday through Friday, Federal holi-
days excepted, and at such other times as
the Director may authorize.
SEARCH ROOM RULES
1 3.8 Requests. Requests for his-
torical material available under 11 3.3 (a)
should be made to the search room su-
pervisor on a form provided for that pur-
pose.
? 3.9 Searcher's responsibility. When
a searcher has completed his use of the
historical material, or leaves the search
room other than for short periods of
time, he must notify the supervisor. A
searcher is responsible for all historical
material delivered to him until it has
been returned by him to the supervisor.
6 3.10 Protection of historical mate-
rial. A searcher is required to exercise
all possible care to prevent damage to the
historical material delivered to him. Ex-
cept When a supervisor authorizes the
use of a fountain pen, the use of ink
at desks upon which there is historical
material is prohibited. Historical ma-
terial may not be leaned upon, written
upon, folded anew, traced or handled in
any way likely to damage it. The use
of paper clips, rubber bands, or other
fasteners not on the historical material
when delivered to a searcher is prohib-
ited. The use of historical material of
exceptional value or in fragile condition
Is subject to such special restrictions as
the supervisor may deem necessary.
6 3.11 Limitation on quantity. The
sapervisor in charge of a search room
may limit the quantity of historical ma-
terial delivered to a searcher at any one
time.
? 3.12 Removal prohibited. No his-
torical material shall be taken from the
search rooms except by members of the
staff of the Library acting in their offi-
cial capacities.
3.13 Disturbances. Loud talking
and other activities likely to disturb
searchers are prohibited. Persons de-
siring to use typewriters or to carry on
proofreading or similar work may be as-
signed desks in a room designated for
such purpose.
6 3.14 Smoking and eating prohib-
ited. Smoking and eating in the search
rooms are prohibited.
LOANS AND REPRODUCTIONS
? 3.15 Loans. Historical material
may not be borrowed for use outside the
Library except upon authorization in
each instance by the Archivist.
? 3.16 Permission to make reproduc-
tions and to publish historical material.
Historical material referred to in f 3.3
(a) may not be reproduced or published
except upon the written authorization of
the Director.
AUTHENTICATION AND ATTESTATION
6 3.17 Authentication and attestation
of copies; costs. The Director is author-
ized to authenticate and attest, for and
In the name of the Archivist, copies or
reproductions of available historical ma-
terial. Such copies or reproductions will
be furnished in appropriate cases upon
payment of costs.
LEGAL DEMANDS
6 3.18 Service of subpoena or other
legal demand; compliance. When a Sub-
poena duces tecum or other legal demand
for the production of historical material
In the Franklin D. Roosevelt Library is
served upon the Administrator notwith-
standing the provisions of this part for
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making available upon request material
and authenticated copies thereof, the
Administrator will, so far as legally prac-
ticable, comply with such subpoena or
demand by submitting authenticated
copies of such material, or the original
material if necessary, unless he deter-
mines that disclosure of the information
Is contrary to law or would prejudice the
national interest or security of the
United States. In the event that a sub-
poena or other demand is served for his-
torical material of the type referred to in
. ? 3.3 (b) , the Administrator will pro-
duce or submit copies of such historical
? material only with the approval of the
President of the United States. When a
subpoena or demand for historical mate-
rial is served upon any officer or
employee of the General Services Admin-
istration other than the Administrator,
he will, so far as legally practicable and
unless otherwise directed by the Admin-
istrator, respectfully decline to produce
such material on the ground that he does
not have legal custody thereof, is with-
out authority under this part to produce
the same, and the Administrator has not
determined that disclosure is lawful and
will not prejudice the national intereet
or security of the United States.
MUSEUM
? 3.19 Admission fee. A charge of 25
cents, inclusive of tax, if any, shall be
collected from each person visiting and
viewing the exhibit rooms or museum
portion of the Library.
? 3.20 Waiver of admission fee. The
Director is authorized to waive the ad-
mission fee (a) for children 12 years of
age or under when accompanied by an
adult assuming responsibility for their
safety and orderly conduct, (b) for per-
sons from non-profit organizations or
educational institutions, when such per-
sons are accompanied by official instruc-
tors, and when application is made in
advance, (c) for persons in the support
or' care of charitable institutions and
their attendants, (d) for officials of
States, counties, and municipalities, and
organizations, semi-public or private,
which may be engaged in activities af-
fecting the Library, and (e) for em-
ployees of the Federal Government and
others on official business: Provided,
That the applicable tax will be collected
from such persons unless exempt by law,
In accordance with the act of June 29,
1939, as amended (53 Stat. 189; as
amended; 26 U. S. C. 1700).
? 3.21 Hours of admission. The mu-
seum portion of the Library will be open
from 10 a. m. to 5 p. m. Tuesday through
Sunday, including holidays. When a
holiday falls on Monday the museum will
be open on the holiday and not on the
following day.
PART 4?PRESERVATION AND Use Or Bee-
ORDS IN REGIONAL FEDERAL RECORDS
CENTERS
Sec.
4.0 Scope.
4.1 Definitions.
4.2 Legal custody.
4.3 Restrictions on use of certain records.
4.4 Requests.
4.5 Penalty for unlawful removal or inutile.
tion.
4.6 Photo-copying by regional Federal rec-
ords centers.
4.7 Authentication and attestation of
copies; costa.
4.8 Service of subpoena or other legal de-
mand; compliance.
Atrrwoarrv: fi 4.0 to 4.8 issued under eec.
205, 63 Stat. 389; 41 U. 8. C. sup., 235. Inter-
pret or apply secs. 505, 509, Pub. Law 154,
81st Cong.
14.0 Scope. The provisions of this
part apply to records in regional Federal
records centers of the General Services
Administration.
1 4.1 Definitions. As used in this part,
unless the context otherwise requires:
(a) The term "regional Federal rec-
ords center" means a records center
operated by the General Services Admin-
istration primarily to serve other Federal
agencies.
(b) The term "Administrator" means
the Administrator of General Services.
(c) The term "Regional Director"
means the Director of a region estab-
lished by the General Services Admin-
istration.
(d) The term "Chief" means the Chief
of a regional Federal records center.
$ 4.2 Legal custody. The Administra-
tor has legal custody of records in re-
gional Federal records centers.
? 4.3 Restrictions on use of certain
records. Records in regional Federal rec-
ords centers that contain information
the disclosure of which would be preju-
dicia). to the national interest or security
of the United States or contrary to stand-
ards of propriety (save in cases where the
public interest nevertheless requires dise
closure) will not be made available.
Otherwise records will be made available
to persons properly and directly con-
cerned subject to conditions or restric-
tions under which they have been trans-
ferred to the respective regional Federal
records centers, and such restrictions re-
specting their use as may be imposed by
the respeetive Regional Directors.
? 4.4 Requests. Requests for access
to records in regional Federal records
centers shall be addressed in writing to
the appropriate Regional Director of the
General Services Administration. Re-
gional offices are located in Boston, man..
New York, N. Y., Washington, D. C., .40-
lanta. Qa., Chicago, DL. Denver, Colo.,
Kansas City, Mo., Dallas, Tex., San Fran-
cisco, Calif., and Seattle, Wash.
00 1076109
INI?
14
?
? 4.5 Penalty for unlawful removal
or mutilation. The unlawful removal or
mutilation of records is forbidden and
is punishable by fine or imprisonment
or both (62 Stat. 695, 18 U. S. C. Sup..
2071).
? 4.6 Photo-copying by regional Fed-
eral records centers. Requests for pho-
tographic copies of records in regional
Federal records centers and requests for
certification or authentication of such
copies should be made to the Chief of
the appropriate regional Federal records
center.
? 4.7 Authentication and attestation
of copies; costs. The Chiefs of the sev-
eral regional Federal records centers are
authorized to authenticate and attest,
for and in the name of the appropriate
Regional Director of the General Serv-
ices Administration, copies or reproduc-
tions of records in regional Federal
record centers. Such copies or reprO-
ductions of records will be furnished in
appropriate cases upon payment of costs.
4.8 Service of subpoena or other
legal demand: compliance. When a
subpoena duces tecum or other legal de-
mand for the production of matters of
official record within a regional Federal
records center is served upon the Ad-
ministrator notwithstanding the provi-
sions of this part for making available
upon request records and'authenticated
copies of records, the Administrator will,
so far as legally practicable, comply with
such subpoena or demand by submitting
authenticated copies of such records, or
the original records if necessary, unless
he determines that disclosure of the in-
formation is contrary to law or would
prejudice the national interest or secu-
rity of the United States. When such
subpoena or demand is served upon any
officer or employee of the General Serv-
ices Administration other than the Ad-
ministrator, he will, so far as legally
practicable and unless otherwise di-
rected by the Administrator, respect-
fully decline to produce such records on
the ground that he does not have legal
custody thereof, is without authority
under this part to produce the same, and
the Administrator has not determined
that disclosure is lawful and will not
prejudice the national interest or secu-
rity of the United States.
Dated: November 9, 1950.
JESS LARSON,
Administrator.
(P. R. Doc. 50-10210; riled, Nov. 13, 1960;
8:48 a. m.]
(Published in Federal Register,Nacrember 14, 1950 ? 15 F.R. 7710P1100761.
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Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16:
CIA-RDP70-00211R001000100002-9 Exhibit 5, Appendix A
GSA. Reg. 3-IV-302.05 and 303.05
(4-25-52)
?
TITLE 44?PUBLIC PROPERTY
AND WORKS
Chapter I?General Services
Administration
Subchapter A?Archives and Records
Management
PART 3?PRESERVATION AND USE OF HIS-
TORICAL MATERIAL IN THE FRANKLIN D.
ROOSEVELT LIBRARY
MISCELLANEOUS AMENDMENTS
Part 3 under the subheading of Mu-
seum is hereby amended by?
(1) Inserting after the word "busi-
ness" in paragraph (e) of ? 3.20 the fol-
lowing language: "and uniformed mem-
bers of the armed forces of the United
States", and
(2) Adding at the end thereof a new
section to read as follows:
? 3.22 Checking of certain personal
property. Visitors to the museum rooms
of the Franklin D. Roosevelt Library
Must check all parcels, luggage, and such
other personal property as may be de-
termined by the Director at a place
designated by the Director.
(Sec. 205, 63 Stat. 389; 41 U. S. O. ElUp. 285.
Interpret or apply sec. 207, 58 Stat. 1065)
These amendments shall become effec-
tive upon publication in the FEDERAL
REGISTER.
Dated: August 30, 1951.
JESS LARSON,
, Administrator.
[F. R. Doc. 51-10814; Piled, Sept. 6, 1951;
9:02 a. m.]
(Published in the Federal Register, September 7, 1951, 16 F.R. 9093)
TITLE 44?PUBLIC PROPERTY
AND WORKS
Chapter I?General Services
Administration
Subchapter A?Archives and Records
Management
PART 1?USE OF RECORDS IN THE CUSTODY
OF THE ARCHIVIST OF THE UNITED STATES
AUTHENTICATION AND ATTESTATION OF
COPIES ; COSTS
Section 1.4 of rules relating to the
availability of official records of General
Services Administration as set forth in
Part 1, Subchapter A, Chapter I, Title
44, Code of Federal Regulations (15 F. R.
7710) hereby is amended to read:
? 1.4 Authentication and attestation
of copies; costs. The General Counsel,
(Published in the Federal Register
-5-
with respect to official records located
within the Central Office of General Ser-
vices Administration, and the Region
Counsel, with respect to official records
located within each regional office of
General Services Administration, are
authorized to authenticate and attest,
for and in the name of the Administrator
of General Services, copies of reproduc-
tions of official records. Such copies or
reproductions will be furnished in ap-
propriate cases upon payment of costs.
(Sec. 8, 49 Stat. 1122, as amended; 44 U. S. O.
300c)
.Dated: January 3, 1952.
RUSSELL FORSEs,
Acting Administrator.
[F. R. Doc. 52-242; Filed, .11m. 8, 1952;
8:48 a. in.]
January 9 1952, 17 F.R. 234)
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Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16 ? DIX A
CIA-RDP70-00211R001000100002-9
PRESCRMED BY
GENERAL SERVICES
,ADMINISTRATION
REG. 3-IV-302.
REQUEST FOR OFFICIAL PERSONNEL FOLDER
(SEPARATED EMPLOYEE)
Submit in duplicate to the Federal Records Center, St. Louis, Missouri
(Li-25-52)
1. DATE OF REQUEST
SECTION I ? TO BE COMPLETED BY REQUESTING OFFICE'
General Services Administration
Records Management Service, Region 6
Federal Records Center
1724 Locust Street
St. Louis 3, Missouri
2. NAME (Last, first, middle)
3. NAME UNDER WHICH FORMERLY EMPLOYED FED-
ERALLY (If other than item 2)
4. DATE OF BIRTH
5. FORMER FEDERAL EMPLOYING OFFICE (Agency; bureau or equivalent; address; and dates of employment)
(If formerly employed by agencies in addition to above, list under item 7)
6. PERSONNEL FOLDER ACTION (Check appropriate box)
a. Currently employed. Request transmission
of folder covering previous Federal employ-
ment for permanent retention
b. Request transmission
of folder for tempo-
rary use
c. Consolidateattachedpapers
with official personnel
folderpreviouslyforwarded
REMARKS
1111"
.SECTION II ? FOR USE BY FEDERAL RECORDS CENTER, ST. LOUIS, MISSOURI
8a.
b.
C.
CONSOLIDATE ATTACHED PAPERS WITH FOLDER PREVI-
OUSLY FORWARDED
FOLDER ENCLOSED
FOLDER NOT LOCATED
d.
e.
f.
FLAGGED, FOLDER TO BE FORWARDED WHEN LOCATED
FOLDER PREVIOUSLY REQUESTED IS ENCLOSED
FOLDER FORWARDED ON A LOAN BASIS IN LIEU OF IN-
FORMATION REQUESTED. IF EMPLOYEE IS REHIRED,
FOLDER SHOULD BE RETAINED BY YOUR AGENCY
9. lREMARKS
MOTE: Original will be used as charge-out by Federal Records Center. Duplicate will be returned as transmittal sheet
when appropriate.
TO:
ADDRESS:
?
ATTN:
E
REQUESTING AGENCY WILL TYPE NAME AND ADDRESS
OF OFFICE SUBMITTING REQUEST IN ADDRESS BOX.
TO BE USED TO MAIL FOLDER OR REPLY.
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