ACCOMPLISHMENT OF THE CLEAN-UP CAMPAIGN

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R001000410006-1
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: December 23, 2016
• Document Release Date: May 16, 2014
• Sequence Number: 6
• Publication Date: January 14, 1964
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16
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so 1 0-104
UNITED STATES GOVERNMENT
Memorandum
TO : See Below
FROM : The Secretary
SUBJECT: Accomplishment of the Clean-UP Campaign
DATE: JAN
Our recent Clean-Up Campaign produced beneficial results:
1. We destroyed 23,500 cubic feet of records (the
equivalent of 3,900 filing cabinets).
2. We transferred 7,300 cubic feet of records out
of office space to storage type records centers.
3. We returned to stock 946 filing cabinets) 359 book
case sections, 1,307 desks, chairs, and tables, as
well as 2,426 pieces of other kinds of equipment.
Results like these are gratifying. You and your staff are to be
complimented on your diligent efforts.
41964
Let us not stop just because the campaign is over. We should continue
to eliminate from office space all non-essential records, non-record
material and excess or obsolete supplies, equipment, and furniture.
This can easily be accomplished if you will follow the instructions
contained in the pamphlet transmitted with my memorandum of
September 18, 1963.
Addressees:
Mt. G. P. Larridk, FDA
Mr. Francis Keppel, OE
Dr. Luther L. Terry, PBS
Dr. Dale C. Cameron, SEH
Mt. Robert M. Ball, SSA
Miss Mary E. Switzer, VRA
Dr. Ellen Winston, WA
STAT
Mr.
Mr.
Mr.
Mr.
Mr.
Mr.
Mr.
Mr.
Mr.
Mr.
Mr.
Mr.
Harvey A. Bush, OPI
Wilbur J. Cohen, OAS
James W. Greenwood, Jr., OMP
Boisfeuillet Jones OS
James F. KelIy,-OFM
Chester B. Lund, OFA
F. Robert Meier, OS
Rufus E. Miles, Jr., OA
Ivan A. Nestingen, OUS
James C. O'Brien, DPM
James M. Quigley, OAS
Dale S. Thompson. DGS
OGC
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wti
9/23/63 MANUAL CIRCU;AR - GENERAL ADMINISTRATION
HEW-21
CLEAN-UP CAMPAIGN
This Circular announces a general Clean-Up Campaign for headquarters
and field during the month of October 1963. This house cleaning
project is a "DO-IT-YOURSELF,' "DO-IT-NOW," campaign to rid offices
of non-essential records, rsn:Etagrd material, and excess or obsolete
supplies, equipment, and furniture.
This Circular transmits a letter from the Secretary endorsing the
campaign and a pamphlet suggesting materials to be disposed of. This
Circular also transmits Form HEW-312, Records Appraisal, and two
Forms OMP-5, Progress Report. Additional supplies of these forms
may be secured from your records officer.
Offices retaining records which are not covered by records control
schedules will complete Form HEW-312, Records Appraisal, and submit
it through the appropriate records officer to the Department Records
Mhnagement Officer.
Each office should complete one Form OMP-5, as of October 17, indica-
ting progress as of that date, and another as of October 31, to
indicate accomplishments as of the end of the campaign. Send
completed forms to the appropriate records officer. Each operating
agency and Office of Field Administration will submit a consolidated
final report to the Department Records Management Officer by
November 15, 1963.
The Secretary expects the head of each operating agency and staff office
to conduct this campaign in the most vigorous and thorough manner
possible in order to assure its success.
Distribution: To holders General Administration and Records Management Manuals,
keys: MS.HRFC-rx and 2033
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r I
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STAT
THE SECRETARY OF HEALTH, EDUCATION, AND WELFARE
WAS
20: See Below
FROM: The Secretary
SUBJECT: Clean-Up Campaign October 1963
Sept. 18, 1963
In view of the critical space situation, both in Washington and
the field, it is imperative that we make the most efficient use
of the space which is available to us. One way of ensuring this
is to rid our offices of excess materials. To this end, we are
designating the month of October 1963 as clean-up month. This
campaign should eliminate from all offices non-current records,
non-essential publications, unneeded supplies, equipment, and
furniture.
This campaign will require the concentrated effort of every
person throughout the Department, but the benefits will be well
worth the effort.
Please give your full cooperation in making this Clean-Up
Campaign a success.
Addressees:
Mr. G. P. Larrick, FLA
Mr. Francis Keppel, OE
Dr. Luther L. Terry, PHS
Dr. Dale C. Cameron, SEH
Mr. Robert NL Ball, SSA
Miss Mary E. Switzer, VRA
Dr. Ellen Winston, WA
Mt.
Mt.
Mt.
Mt.
Mt.
'Mt.
Mt.
Mt.
Mt.
Mt.
Mt.
Mt.
Harvey A. Bush, OPI
Wilbur J. Cohen, OAS
James W. Greenwood, Jr. OMP
Boisfeuillet Jones, OS
James F. Kelly, OFM
Chester B. Lund, OFA
F. Robert Meier, OS
Rufus E. Miles, Jr., OA
Ivan A. Nestingen, OUS
James C. O'Brien, DPM
James M. Quigley, OAS
Dale S. Thompson. DGS
OGC
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CIA-RDP70-00211R001000410006-1 CLEAN-UP CAMPAIGN
PROGRESS REPORT FORM
DATE
TO: (Send to appropriate records officer)
FROM: (Name)
(Code & Extension)
(Bldg.)
(Room No.)
REPORTING
DATE
RECORDS
DESTROYED
(in cubic ft.)*
RECORDS
TRANSFERRED
TO FEDERAL
RECORDS CENTERS
(in cubic ft.)*
NUMBER OF UNITS RETURNED TO STOCK
FILE
CABINETS
AND SAFES
BOOKCASE
SECTIONS
DESKS
CHAIRS AND
TABLES
OTHER
(Specify under
Remarks)
OCTOBER
17
OCTOBER
31
REMARKS:
~
*Calculation Of Volume ? 1 Letter size file drawer = 11/2 cubic ft.
1 Legal size file drawer = 2 cubic ft.
1 Filled'wostebasket = 1 cubic ft.
1 Bookcase section = TA cubic ft.
OMP-5
9/63
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DEPARTMENT OF HEALTH
EDUCATION. & WELFARE
LOCATIONS OF RECORDS
PERSON IN
CHARGE OF RECORDS
RECORDS APPRAISAL
(Building, Room No./s)
(Name, Building, Telephone Ext. Room No.)
ORGANIZATION
PREPARED BY DATE
DESCRIPTION OF RECORDS
Including volume (current, noncurrent, tem-
porary value, permanent value). Also show
form and file numbers, if any.
IS THIS THE
OFFICIAL FILE
IDENTICAL,
DUPLICATE(S)
RETAINED
WHERE
APPROX.
CUBIC
FOOTAGE
ON HAND
NO. OF
FILING
CABINETS
INCLUSIVE
DATES
FREQUENCY
OF USE
(Number of
times per
month)
RECOMMENDED TIME AND
MANNER OF DISPOSITION
YES
NO
FROM
TO
DESTROY
AFTER
TRANSFER
AFIER
Form HEW-3I2 (7/57)
(Formerly Form 0S-79)
Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2014/05/16: CIA-RDP70-00211R001000410006-1