LETTER TO HEADS OF DEPARTMENTS FROM CARL HAYDEN

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP71B00364R000200130007-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 20, 2016
• Document Release Date: September 22, 2006
• Sequence Number: 7
• Publication Date: November 21, 1968
• Content Type: LETTER

Approved For Release 2007/02/07 : CIA-RDP71 B00364R000200130007-5
CARL I:AYDEN. SENATOR FROM ARIZONA. CHAIRMAN COMMITTEE ROOM
SAMUEL N. FRIEDEL, REPRESENTATIVE FROM MARYLAND, VICE 01AIt4AN S-151. U.S. CAPITOL
B. EVERET[ JORDAN, SENATOR FROM NORTH CAROLINA PHONE: [phone]
HUGH SCOTT. SENATOR FROM PENNSYLVANIA
-WAYNE i, HAYS, REPRESENTATIVE FROM OHIO
GLENARD P. LIPSCOMB. REPRESENTATIVE FROM CALIFORNIA CONGRESS OF THE UNITED STATES
JO:4N F. HALEY. STAFF DIRECTOR JOINT COMMITTEE ON PRINTING
November. 21, 1968
To: Heads of Departments
ADDRESS ONLY
CHAIRMAN, JOINT COMMITTEE ON PRINTING
CARE OF U.S. SENATE P.O.
WASHINGTON. D.C. 20510
The Joint Committee on Printing invites your attention to the enclosed re-
marks of Congressman Omar Burleson as they pertain to its intensive nationwide
printing study.
The objective of this study is to establish Government Printing Office
Regional Procurement Offices, nationwide, to handle Government printing needs on
a commercial competitive basis.
The findings of our original study of the total Federal printing program
clearly indicated that, due to the general decentralization of department activi-
ties, we no longer could function as effectively as necessary with the existing,
strongly centralized printing procurement policy. Consequently, the desirability
of our study objective is apparent.
In effecting that essential purpose, it will be necessary ultimately to re-
place the definitions of "departmental printing", "field printing", and "contract
field printing" as they now exist in "Government Printing and Binding Regulations
No. 19."
Our regional survey team, which includes representatives of executive and
military departments, the Government Printing Office, and the Joint Committee on
Printing, is developing definitive information which encompasses, on a regional
basis, the dollar volume of departmental printing, contract field printing, and
printing produced in Government field printing plants which is determined to be
commercially procurable.
Concurrent with that procedure, the survey team is establishing broader,
more effective liaison with the commercial printing industry to insure its con-
tinuing responsive competitive interest in fulfilling that part of the govern-
ment's printing needs which lends itself to that approach.
When these surveys are completed, during 1969, the necessary information
then will be available as a basis for creating an effective replacement in "Govern-
ment Printing and Binding Regulations" for the previously cited definitions.
In the meantime, however, it is necessary to make an immediate amendment in
the current definition of duplicating in order to correct confusion and misinter-
pretation of our intent, particularly as it applies to the inclusion of printing
within contracts for equipment and services.
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The new definition of duplicating, effective immediately and superseding
Paragraph 2, Title 1, "Government Printing and Binding Regulations No. 19" is
as follows:
2. Duplicating.--The term "duplicating" as used in these regulations means
that material produced by use of (a) equipment listed in column 2 of paragraph 9,
and (b) stencils, masters, and plates which are to be used on single unit dupli-
cating equipment not larger than 11 by 17 inches and which have a maximum image of
10 3/4 by 14 inches: Provided, That not to exceed 5,000 production units shall be
produced of any page and that items consisting of multiple pages will not exceed
25,000 production units in the aggregate.
In consonance with that amendment, Paragraphs 37-4 and 38-3 of the current
Regulations also are amended, effective immediately, as follows:
37-4. This regulation does not preclude the procurement of writing, editing,
preparation of manuscript copy, or preparation of related illustrative material as
a part of contracts; or incidental printing, e.g., forms and instructional materials
to be used by the contractor, as may be required to respond to the terms of a con-
tract.
38-3. For the purposes of this paragraph a requirement for a grantee to pro-
vide in excess of 5,000 production units of only one page, or 25,000 production
units in the aggregate of multiple pages of his findings for the use of a depart-
ment or agency will be deemed to be printing primarily or substantially for a
department or agency.
Finally, in consideration of the broad technological advances achieved by
American industry in copying/duplicating equipment, the Joint Committee strongly
believes that eventually it will be necessary to make a thorough analysis of the
utilization and management of that equipment by government departments. This will
be a necessary preliminary to the re-evaluation of the relative scope of our
definitions of "Printing" and "Duplicating."
Yours very sincerely,
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United States
of America
C:oRgressi,oonal Record
PROCEEDINGS AND DEBATES OF THE 90th CONGRESS, SECOND SESSION
WASHINGTON, MONDAY, OCTOBER 28, 1968 No. 174
SENATOR CARL HAYDEN-REGIONAL
PRINTING PROCUREMENT PROGRAM
REMARKS OF
HON. OMAR BURLESON
OF TEXAS
IN THE HOUSE OF REPRESENTATIVES
Monday, October 14, 1968
Mr. BURLESON. Mr. Speaker, as a
former member and vice chairman of the
Joint Committee on Printing for many
years, I would not want to conclude that
interesting and rewarding experience
without reviewing some of the achieve-
ments in which I was privileged to
participate.
Elsewhere on this page appears, for the
last time over the signature of "CARL
HAYDEN, Chairman," the traditional
notice 1 advising when the last issue of
the daily CONGRESSIONAL RECORD for the
90th Congress will be published.
One might say this is a kind of sine
die notice which Senator HAYDEN has
issued, marking another milestone in a
distinguished career replete with such
milestones and, undoubtedly, with others
yet to come.
In that connection, hereinafter is the
text of a precedent-establishing annual
award, entitled "The Carl Hayden
Memorial Award." Presented on Septem-
ber 17, 1968, at the last meeting of the
Joint Committee on Printing in the 90th
Congress, it tells its own story, as follows:
TRIBUTE TO CARL HAYDEN
It is uniquely appropriate that this first
presentation should be made to the man
whom it honors by being named for him.
It will be given annually to an outstanding
Federal employee in the advancement of the
graphic arts.
Senator Hayden is a twentieth century elder
statesman whose exercise of prudence with
power has contributed significantly to the
breakthrough in the development of high-
speed photographic typesetting. A grateful
nation salutes this legislator, whose fore-
sight and understanding have greatly en-
hanced the printing resources of this age.
In pioneering the way for the use of elec-
tronics in the printing arts, he has created
guideposts to a major revolution through the
blending of typography and data processing
in our time.
Presented in the Office of the Joint Com-
mittee on Printing where he has served, for
the most part, as Chairman, for more than a
quarter century.
WASHINGTON, D.C.
Like its able chairman, the Joint Com-
mittee on Printing is a quiet, hardwork-
ing committee. Although its actions are
not ones which ordinarily attract broad
public attention, that should not per-
suade us to undervalue its genuine ac-
complishments.
One of its particularly noteworthy ac-
tions was the committee-directed study
of the total Federal printing program
which is now providing the informa-
tional basis for creating a nationwide
system of Government Printing Office
regional procurement offices.
Fundamentally, this represents the
most significant policy direction change
in the National Government's printing
program which has happened in this
century. Its real long-term benefit will
be the broad reduction of Government-
produced printing in favor of procuring
those needs from the commercial print-
ing industry.
For purposes of clarification, I am in-
serting at this point a most significant
article which appeared in the "Bulle-
tin" of the Printing Industry of Amer-
ica. As it was published last June at
"Print '68" in Chicago, it is noteworthy
to cite that this tremendous exhibition
is generally conceded to be the largest
gathering of printing craftsmen and
hardware exhibitors from all over the
world. The article follows:
BIG CHALLENGE TO COMMERCIAL PRINTERS-
Do GOVERNMENT WORK OR GOVERNMENT
MUST Do IT ITSELF
Several significant and timely findings are
developing from the comprehensive survey of
the Federal printing program conducted
under the aegis of the Joint Committee on
Printing upon the recommendation of its
Staff Director, Mr. John F. Haley. One of
these concerned itself with the factor of
proximity-producing the printed product
close to the point of use. The jet age mode
of transportation which shrinks distance in
time does not justify a method of day-to-day
printing on the East Coast to meet the needs
of a West Coast Federal establishment. De-
centralization of responsibility to combine
similar requirements, to issue invitations to
bid and to award contracts became the three-
fold objective.
But, before policies can be established it is
necessary to find out in specific terms the
current volume of Federal printing in every
part of the Nation. To achieve this goal, Mr.
Haley has developed a pragmatic and com-
mendable blueprint. This plan of action is
"pragmatic" because it approaches the prob-
lem in workable manner by dividing the U.S.
into survey sections rather than guestimating
from Washington on total Federal printing
figures.
From this entire undertaking the Joint
Committee on Printing hopes to establish
throughout the country, Regional Printing
Procurement Centers which will work closely
with the commercial printers in each area
and in this way narrow and perhaps eliminate
the communications gap that too often pre-
vails at the present time with the centraliza-
tion of printing contractual authority in
Washington. The Regional Printing Procure-
ment Centers will be staffed by trained Gov-
ernment Printing Office personnel who are se-
lected by Public Printer James L. Harrison,
whose cooperation in this endeavor deserves
recognition.
In the months ahead more sectional survey
meetings will be held in other parts of the
country. Commercial printers are aware of
the full implications of these meetings. This
awareness makes them realize the important
challenge facing them now and in the fu-
ture-to do more and more printing for their
Government or to force the Government to
develop its own printing facilities in many
places.
Commercial printers whose areas have not
yet been visited can look forward with con-
siderable interest to the meetings which will
cover their territories.
The plan is "commendable" in its basic
attitude of attempting to convince commer-
cial printers everywhere that it is good busi-
ness to do business with the Federal Gov-
ernment.
three such surveys have been completed and
their findings have been made known to the
commercial printers in these market areas.
The first meeting of this kind took place in
Denver, Colo., on Monday, May 6, 1968, fol-
lowed by similar meetings in Boston (May
24, 1968) and Philadelphia (May 29, 1968).
To each of these meetings have come an
average of 30 key printers desiring to learn
about the dollar value, the quantity and the
quality of current and potential printing re-
quirements of all Federal agencies in the
region.
The Federal Survey Team, under Joint
Committee direction, is composed of Gov-
ernment Printing Office and Federal officials
familiar with government contracting pro-
cedures and others representing affected Fed-
eral Departments and Agencies, from both
Military and Civilian branches.
The Denver, Boston and Philadelphia
meetings have been most satisfactory in tone
and content. Such face-to-face exchanges of
vital information on actual and potential
Federal printing needs for fiscal year 1968-
69 have given the commercial printers con-
crete data on what the Government wants.
In turn the printers have responded with an
affirmative commitment that they Can and
Will meet all the Federal printing needs.
Supplementing and confirming that
article, I have a recent gratifying report
from the staff director of the Joint Com-
mittee on Printing concerning the prog-
ress being made on that program, as
follows:
Hon. OMAR BURLESON,
House of Representatives,
Washington, D.C.
DEAR CONGRESSMAN BURLESON: In compli-
ance with your recent request, I am pleased
to advise you that our Federal printing pro-
gram survey is on schedule. Our regional
printing procurement concept is being well
accepted in the areas now serviced by Gov-
ernment Printing Office regional procure-
ment offices.
Members of the JCP-sponsored Federal sur-
vey team have remained substantially the
same group of high level printing officials
from the various agencies represented in each
of the regions visited.
By keeping the "first team" essentially in-
tact, team members are becoming quite ex-
pert. They are meeting with many printing
industry representatives in all sections
visited. This team visited prime contractors
in New England during the first week of
October and concluded important business
in Connecticut and Massachusetts with Pratt
& Whitney Aircraft Co., General Electric, Hy-
grade Sylvania Co., and Avco. These con-
tractors are doing extensive work in produc-
ing copy for technical manuals and technical
orders needed by the contracting agencies of
our government.
During the last week of October the survey
team will be visiting field printing facilities
in Omaha, Nebr.; Kansas City and St. Louis,
Mo., and will meet with printers from these
states in St. Louis on the final day. Here, as in
all other areas scheduled to be visited,
printers will be advised of the approximate
nature and value of the Government printing
available to them within their area.
Beginning December 2 our team is sched-
uled to visit Government facilities in Ken-
tucky, Ohio, Illinois, Michigan and Indiana.
Other surveys will follow until the entire
country is covered and the Government
Printing Office has established as many pro-
At the direction of Mr. Haley a Federal curement offices as necessary to best meet the
Survey Team has already begun to examine needs of the Government.
and report on the Federal printing needs in Respectfully and gratefully,
1 Notice removed-nMpproveE 0 KiBle sir 16077b2lb1f: erA 157TI13d '64R00020O1 I `T LEY, Staff Director.
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Remarks: This letter was sent to the Director
by the Chairman of the Joint Committee on
Printing, Senator en. No reponse appears
required and advises that neither the
implications 051 e Study nor the new definition
in the letter of the term "duplicating" effect us.
He will confirm this in discussion with the staff
director of the Joint Committee, John Haley. '
Please recommend what action, if any, should be
taken.
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