COST REDUCTION AND MANAGEMENT IMPROVEMENT PROGRAM FOR FY-68

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP71B00529R000100120007-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: November 16, 2016
• Document Release Date: December 14, 1999
• Sequence Number: 7
• Publication Date: July 23, 1968
• Content Type: MF

Approved For Release 2000/0
n
14A -7 1B '"ia
rDD/
S&T# a q 0 d-6$
23 July 1968
MEMORANDUM FOR: Comptroller, Directorate of Scie
Technology
SUBJECT
oat Reduction and Management Improve -
meat Program for TT -b8
Forwarded herewith are Cost Reduction and Management
improvement Forms (No. 2500) which have been updated with data
reflecting actual accomplishments during the Fiscal Year 1968.
25X1A
Director of Computer Services
25X1A
Attachments : a/#
Distribution:
Orig + 1 - Adse
I - B&F/Admin/OCS
-
1 - DDS&T Registry
1 -File
1 - Chrono
0/ID! OC ru:4011(23Jul68)
S&T
Fay' COFY
GPSUP i
Approved For Release 2000/05/7 700 20007-4
detfesslilret,i
 Approved For Release 2000/05/24,;,W, F,71 B00529R000100120007-4
Central Intelligence Agency
OFFICE
CONTROL NO.
OCS
CRP-1
COST REDUCTION AND MANAGEMENT IMPROVEMENT
PROGRAM
DATE 23 August 1967
I. PROJECT OR ACTION TITLE
Security 25X1A
2. PROGRAM CATEGORY AND PROGRAM SUBCATEGORY
3. NATURE OF REPORT
Information Processing/ Central ADP Services
X
PROPOSED
AMENDMENT OR REVISION
4. COST REDUCTION CATEGORY (check one)
5. NATURE OF SAVINGS
A. INCREASED PRODUCTIVITY AND EFFICIENCY
RECURRING
B. ELIMINATION OF LOW PRIORITY ACTIVI TIE51 SUBSTITUTION OF LESS COSTLY ALTERNATIVES
NONRECURRING
C MANAGEMENT AND PROGRAM EFFECTIVENESS
6. BRIEF DESCRIPTION OF'PROJECT OR ACTION (include implementation plan and timetable; if this is an amendment or
revision, explain changes)
time-sharing system. This change will greatly improve service by permitting periodic
processing throughout the day of the files stored in the central computer from terminals
located in the Office of Security. Under existing batch procedures, processing is done
only once in a 24-hour period. In addition, processing costs for computer operations
will be significantly reduced; from 200 hours per month to 50 hours per month, from
$18, 250 to $9, 000 per month.
7. ESTIMATED SAVINGS GOALS
8. ESTIMATED SAVINGS ACCOMPLISHED IN CURRENT
.?.rv:: ; x.vrmrm ; ; r:;
CURRENT
NEXT
V EAR
FI C YEAR
FIS L EAR
FIRST HALF YEAR
TOTAL FISCAL YEAR
FUNDS (Personal Services)
$
$
$
$
4,000
16,000
0
4, 000
FUNDS (Other)
23,750
95,000
0
23,750
$
$
$
$
TOTAL
27,750
111,000
0
27,750
MAN?YEARS
2
2
0
2
9
PROPOSED USE OF SAVINGS *
MO
NT
10. ACTUAL USE OF SAVINGS
.
A
U
S
FIRST HALF YEAR
TOTAL FISCAL YEAR
A. USE TO FINANCE INCREASED COSTS. SUCH AS
$
-
P A Y I N C R E A. ES
- 4,000
0
4,000
$
$
D. A P P L Y T O P R O D U C T I O N O F M O R E U N I T S O F WORK
7 1 6
0
1 1 8 7 5
J
C. APPLY TO RAISE QUALITY OF SERVICE OR
$
$
$
PERFORMANCE
7,(~ 717
O
5
1
11,875
D. USE TO FINANCE SOME OTHER APPROVED PROGRAM
S
$
$
0
OR ACTIVITY
7,917
0
E. PLACE IN RESERVE OR APPLY TO REDUCING
$
$
$ I
PRESIDENT'S BUDGET
0
0
EXPLA". and 10 ON SEPARATE SHEET
q 1 e)
DATE
1 DATE
..
25X1
,/
00
O5 ]5CI
j
07-4
rurtm ~}(] ~oo~
EDITIONS
 Approved For Release 2000/05/2444,*1f71 B00529R000100120007-4
CONTROL NO.
Central Intelligence Agency OFFICE O CS CRP -2 it
COST REDUCTION AND MANAGEMENT IMPROVEMENT PROGRAM
DATE 23 August 1967
I. PROJECT OR ACTION TITLE
Automated Computer Utilization Logs
2. PROGRAMCATEGORY AND PROGRAM SUBCATEGORY
3. NATURE OF REPORT
i
DP S
X
PROPOSE
D
ces
erv
Information Processing/ Central A
ISION
AMENDMENT OR REV
4. COST REDUCTION CATEGORY (check one)
5. NATURE OF SAVINGS
A. INCREASED PRODUCTIVITY AND EFFICIENCY
X
RECURRING
B. ELIMINATION OF LOW PRIORITY ACTIVITIES; SUBSTITUTION OF LESS COSTLY ALTERNATIVES
NONRECURRING
c MANAGEMENT AND PROGRAM EFFECTIVENESS
6. BRIEF DESCRIPTION OF'PROJECT OR ACTION (include implementation plan and timetable; if this is an amendment or
revl explain a
October1967, ) In IBM 360 computer operating systems will be modified so that
utilization data by date, time, job, programmer, and function will be automatically
generated as jobs are processed on the various computer systems. This will
replace the present procedures which require that computer operators manually
log such data. Savings from this action are ndt quantifiable. Benefits are in
the form of:
--Greater accuracy in recording utilization data and preparing utilization
reports
--Reduced demands on operator's time which makes it possible to devote
more attention to quality control and other computer functions
7. ESTIMATED SAVINGS GOALS
B. ESTIMATED SAVINGS ACCOMPLISHED IN CURRENT
{; {w .
YEAR
CURRENT NEXT
FISCAL YEAR
FISCAL YEAR
FIRST HALF YEAR
YEAR
TOTAL FISCAL
FUNDS (Personal Services)
$ 0
$ 0
$ 0
$ 0
FUNDS (Other)
0
0
0
0
$
$
$
$
? TOTAL
0
0
0
0
MAN-YEARS
0
0
0
0
10. ACTUAL USE OF SAVINGS *
9. PROPOSED USE OF SAVINGS
AMOUNTS
FIRST HALF YEAR
TOTAL FISCAL YEAR
A. USE TO FINANCE INCREASED COSTS. SUCH AS
$
$
PAY INCREASES
0
0
0
$
$
$
B. APPLY TO PRODUCTION OF MORE UNITS OF WORK
0
0
0
C. APPLY TO RAISE QUALITY OF SERVICE OR
$
0
$
$
0
PERFORMANCE
0
D. USE TO FINANCE SOME OTHER APPROVED PROGRAM
$
$
$
OR ACTIVITY
0
0
0
E. PLACE IN RESERVE OR APPLY TO REDUCING
'
$
$
$
0
S BUDGET
PRESIDENT
0
0
A EXPLAIN ITEMS 9 and 10 ON SEPARATE SHEET
11
DATE
DATE
25X1A
104 /6'/
 Approved For Release 2000/05/24: ($6%f#-PP71 B00529R000100120007-4
(When Filled In)
Central Intelligence Agency
OFFICE
CONTROL NO.
COST REDUCTION AND MANAGEMENT IMPROVEMENT PROGRAM
CICS
CRP 3
DATE
23 August 1967
1. PROJECT OR ACTION TITLE
Reduction in Contractor Support to Computer Projects
2. PROGRAM CATEGORY AND PROGRAM SUBCATEGORY
3. NATURE OF REPORT
Information Processin
/ Central ADP Se
i
es
PROPOSED
g
rv
c
AMENDMENT OR REVISION
4. COST REDUCTION CATEGORY (check one)
5. NATURE OF SAVINGS
X
A. INCREASED PRODUCTIVITY AND EFFICIENCY
X
RECURRING
B. ELIMINATION OF LOW PRIORITY ACTIVITIES1 SUBSTITUTION OF LESS COSTLY ALTERNATIVES
NON-RECURRING
C MANAGEMENT AND PROGRAM EFFECTIVENESS
?.
??
???
?
6. BRIEF DESCRIPTION OF'PROJECT OR ACTION (include implementation plan and timetable; if this
is
an
amendment
?or
revision, explain changes)
In FY-68 contractor personnel supporting problem analysis, system design, and
programming activities for computer applications will be reduced and staff personnel
for these activities will be increased. For FY-67 and FY-68 the level of contractor
support is estimated at 22 and 15 man years, respectively. Assuming an equal
competence between staff personnel and contractor personnel, and an average cost
savings of $15, 000 per man year from the use of staff personnel, a savings of $105
000
,
is anticipated in FY-68.
7. ESTIMATED SAVINGS GOALS
8. ESTIMATED SAVINGS ACCOMPLISHED IN CURRENT
YEAR
CURRENT
NEXT
FISC YEAR
FI CA YEAR
FIRST HALF YEAR
TOTAL FISCAL YEAR
FUNDS (Personal Services)
$
$
$
$
-
0
0
FUNDS (Other)
105, 000
105, 000
70,000
232, 700
TOTAL
$
$
$
$
105, 000
105, 000 '
70, 000
232, 700
MAN-YEARS
N/A
N/A
N/A
N/A
9. PROPOSED USE OF SAVINGS
AMOUNTS
10. ACTUAL USE OF SAVINGS
FIRST HALF YEAR
TOTAL FISCAL YEAR
A. USE TO FINANCE INCREASED COSTS. SUCH AS
$
$
PAY INCREASES
26, 250
0
70, 000
1000000
S. APPLY TO PRODUCTION OF MORE UNITS OF WORK
$ 26
250
$ 0
$
,
0
C. APPLY TO RAISE QUALITY OF SERVICE OR
$
PERFORMANCE
26,250
0
0
0. USE TO FINANCE SOME OTHER APPROVED PROGRAM
$
OR ACTIVITY
26, 250
0
132,700
E. PLACE IN RESERVE OR APPLY TO REDUCING
$
$
$
PRES,IDENT'S BUDGET
0
0
" EXPLAIN ITEMS 9 and 10 ON SEPARATE SHEET
ee)
DATE
12. APPROVED FOR AGENCY BY
DATE
l
000
05124fEal i
- N - ~~
/ 6 efl4
 Approved For Release 2000/05/24: (36URDP71 B00529R000100120007-4
Central intelligence Agency
OFFICE
OCS
CONTROL NO.
CRP-4
COST REDUCTION AND MANAGEMENT IMPROV
EMENT PROGRAM
DATE
23 August 1967
1. PROJECT OR ACTION TITLE
Automatic Flow Charting of Computer Programs
2. PROGRAM CATEGORY AND PROGRAM SUBCATEGORY
3. NATURE OF REPORT
Information Processin
/ Central ADP S
i
X
PROPOSED
g
erv
ces
AMENDMENT OR REVISION
4. COST REDUCTION CATEGORY (check one)
5. NATURE OF SAVINGS
X
A. INCREASED PRODUCTIVITY AND EFFICIENCY
X
RECURRING
B. ELIMINATION OF LOW PRIORITY ACTIVITIESI SUBSTITUTION OF LESS COSTLY ALTERNATIVES
NONRECURRING
C MANAGEMENT AND PROGRAM EFFECTIVENESS
2 -.52
6. BRIEF DESCRIPTION OF'PROJECT OR ACTION (include implementation plan and timetable; if this is an amendment or
revision, explain changes)
During FY-68 and 69 an automatic flow charting system will be used
to replace laborious manual flow charting. At present, rough, manual flow charts 25X1
are used during the development of a- computer program. After programs become
operational, these flow charts are put in finished form and become a part of the
documentation of the computer system. Changes in computer programs require
updating and re-drawing of flow charts from time-to-time. Also, some computer
programs are obtai omputer users without complete documentation.
In this situation, th stem can be used to prepare flow charts and to25X1
*
generate data about
e program w ich facilitates the programmer's analysis of the
program. It is estimated that t System saves 2500 man hours ($15, 000)
each year. Offsetting costs are $1800 per year for rental of the computer program
25X1
and $7500 for computer processing. Processing costs will drop to $2500 in FY-69
7. ESTIMATED SAVINGS GOALS
8. ESTIMATED SAVINGS ACCOMPLISHED IN CURRENT
tiwn---- CURRENT NEXT
YEAR
FI SCAL Y EAR
FISCAL YEAR
FIRST HALF YEAR
TOTAL FISCAL YEAR
FUNDS (Personal Services)
$
$
$
$
6700
10
,700
0
6,700
FUNDS (Other)
1
?
0
0
$
$
$
$
TOTAL
6700
10,700
0
6,700
MAN-YEARS
1,!,2 5
1.25
0
1.25
9
PROPOSED USE OF SAVINGS *
MOUNTS
10. ACTUAL USE OF SAVINGS
.
A
FIRST HALF YEAR
TOTAL FISCAL YEAR
A. USE TO FINANCE INCREASED COSTS. SUCH AS
$
$
PAY INCREASES
0
0
B. APPLYTO PRODUCTION OF MORE UNITS OF WORK
$ 3, 3 5 0
$ 0
$ 3, 350
C. APPLY TO RAISE QUALITY OF SERVICE OR
$
$
$
PERFORMANCE
3,350
0
3, 350
D. USE TO FINANCE SOME OTHER APPROVED PROGRAM
.$
$
$
OR ACTIVITY
0
0
E. PLACE IN RESERVE OR APPLY TO REDUCING
'
$
$
$
PRESIDENT
S BUDGET
0
EXPLAIN ITEMS 9 and 10 ON SEPARATE SHEET
e)
DATE
1
DATE
.,I
i ~L 1
1