LETTER TO THE HONORABLE RICHARD HELMS FROM COMPTROLLER GENERAL OF THE UNITED STATES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP72-00038R000100260019-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 11
• Document Creation Date: December 19, 2016
• Document Release Date: March 24, 2006
• Sequence Number: 19
• Publication Date: November 2, 1967
• Content Type: LETTER

Approved For Release 2006/04/13 : CIA-RDP72-00038R0001.0026;OQ) 9-2 f
COMPTROLLER GENERAL OF THE UNITED STATES
WASHINGTON. D.C. 2O 40
oo/s ~~-seal
November 2, 1967
I have your letter of October 3, 1967, forwarding for my approval,
in accordance with section 9 of the Records Disposal Act of July 7,
1943, 44 U.S.C. 374, a proposed financial records retirement program
covering various records of the Central Intelligence Agency. Under
the proposed program, you would effect disposition of the related re-
cords pursuant to the standards set forth in the schedule after con-
ducting your own audit of accounts.
Since these standards are generally patterned after retirement
standards for similar records approved for other departments and agen-
cies, I concur in their adoption.
Sincerely yours,
&44.41
Comptroller General
of the United States
The Honorable Richard Helms
Director, Central Intelligence Agency
Approved For Release 2006/04/13 CIA-RDP72-00038R000100260019-2
"
 Approved For lease 2006/04/13 : CIA-RDP72-qO~38R000100260019-2
ORIGINAL FINANCIAL RECORDS RETIREMENT SCHEDULE
(a) Final leave record showing
accumulated leave on
separation.
Disposition Instructions
Destroy 12 yeazz after the
perriod.o: the account.
Destroy 56 years after date
of last entry on card.
Destroy after 56 years.from
dates of the accounts in
which they were submitted.
Destroy 12 years after the
period of account in which
'they were submitted.
Destroy 10 years after last
entry on card.
Approved For Release 2006/04/13 : CIA-RDP72-00038R000100260019-2
i. Original Headquarters and field collection
and miscellaneous disbursement records.
a. Original collection and disbursement
records including Washington and
field statements of transactions,
supporting vouchers, schedules,
receipts, authorizations, and
related papers exclusive of freight,
transportation and payroll records.
Cr~giral Headquarters and field payroll
rer'r. ds pertaining to salary and allowance'
payments to Agency employees.
a. Individual pay card or equivalent,
reflecting detailed pay, deductions,
and service records.
b. Original payroll vouchers for indigenous
employees. (Individual pay cards not
maintained.)
c. Original payroll vouchers and bond
schedules for Headquarters personnel
and FBIS U. S. Citizen field personnel.
(Individual pay care or equivalent
maintained.)
Leave records, maintained independently
of pay and earning records.
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of Records
(b) All other pay or fiscal. copies.
T.mk: and attendance reports, notifica-
-'ion of personnel actions (exclusive of
0-,os'e in Official Personnel Folders),
payroll control registers and payroll
change slips.
3. Urfa inal Headquarters and field transporta-
tir,?i and freight records.
a. 0-ri;inal numbered contracts and
e.tters of agreements on negotiated
;contracts covering general, Agency
procurement.
5. Personal Service Contracts
a. Personal service contracts for
experts, consultants and part-
time employees.
7. Accounting Records
a. General Accounts Ledgers
Disposition Instructions
Destroy 3 years after audit
of related pay records.
Destroy 2 years after audit
of related pay records.
Retain for 4 years after the period,
of account. Freight or passenger
transportation vouchers which hav
become involved in litigation or an
other condition that requires the
voucher to be retained beyond the
4 year retention period should be
retained for 10 years after the
period of the account.
Destroy 12 years after the
end of the fiscal years in
which the contracts were
stored in the Agency (CIA)
Records Center.
Destroy 12 ' ~ars after the end
of the fiscal year in which the
contracts were stored in the
Agency (CIA) Records Center.
Destroy 10 years after close of
fiscal year involved.
Destroy 10 years after close
of fiscal year involved.
Approved For Release 2006/04/13 : CIA-RDP72-00038R00010026001.9-2
 Approved For Release 2006/04/13 CIA-RDP72-00038R000100260019-2
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 Approved For Release 2006/04/11$,; CIA=RDP72-00038R000100260019-2
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