ROUTING AND RECORD SHEET TO CIA RECORDS ADMINISTRATIVE OFFICER

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP72-00039R000100130002-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 19, 2016
• Document Release Date: March 22, 2006
• Sequence Number: 2
• Publication Date: May 1, 1970
• Content Type: FORM

25X1 Approved For Release 2006/04/13 : CIA-RDP72-00039R000100130002-3
Approved For Release 2006/04/13 : CIA-RDP72-00039R000100130002-3
 Approved For Release 2006/04/I 30 }RWP72-00039R000100130002-3
MEMORANDUM FOR: CIA Records Administration Officer
1 May 1970
1. The emphasis of the assistance to the DDI continues to be the
development of an overall records management program. The scope of these
program needs can only be suggested by the complexity of the Intelligence
Directorate and the massive volumes of documents processed by the Directora
,The initial approach to a determination of these volumes continues to be
the DDI inventory. The inventory and__conversion of the data for automated \1
processing is progressing.
2. The revised Central Reference Service records control schedule is
dergoing analysis preliminary to submission for final CIA Records Adminis-
tration Officer approval. The more prevalent feature of this revised
schedule is the reduction of items from the former schedule to gain the
advantage of aamore generalized schedule with its concomitant flexibility
through standardized records series and retention periods. This revised
schedule is 1J
t~
a
ur
~ as a si
nific
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t
t
.
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,
c
g
an
mprovemen
over
he previous
,,,.,schedule through this approach of retrenchment into a more manageable and
management information oriented document. One of the aspects of analysis
LL
is the application and inotation
of the National Archives and Records
Service General Records Schedules.
3. Tile muvemenT, OI T,ne recoras or the extinct .UllS&'1' Special Intelli-
gence Staff to the Archives and Records Center continues. A total of 62
cubic feet of these records have already been retired. The project is d;''
.
moving somewhat slower at this point because of the analysis of the remaining
records for those of continuing interest and pertinence to the functions
of DDI/IRS/SIGINT. All records retained by SIGINT are being designated as
belonging to SPINT, and those records considered basic to SIGINT are to be
reproduced. These documents are also being identified with the respective
series so that the integrity of the series and the SPINT records will be
maintained. The undersigned is the project officer for the movement of
these records to the Archives and Records Center, and works closely with
SIGINT personnel to maintain control. The undersigned assisted in the
preliminary evaluation of these records and physically assisted in the
preparation of the majority of the records, their placement in Center boxes,
and the movement of these records to the Center. The undersigned also is
preparing the shelf list covering these records. Had not the DDS&T/RMO,
the DDI/RMO, and DDI/IRS/RMO, and the SIGINT personnel taken a direct
interest in the preservation of these records, documentation of the SPINT
Staff may have been lost as a records entity.
4. Assistance has been provided the COMIREX Records Management Officer
in the development of a revised COMIREX records control schedule, as well as
the inventory of COMIREX records.
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5. On 10 April 1970, a meeting was held in FBISts office, Key Building.
Present at the meeting were three FBIS eo le:
an the undersigned. The mee ing was
concerned with the feasibility of substituting microfilm for the hard copy
of the FBIS Daily Bulletin which is deposited currently in the Archives. At
present, this volume is 67 cubic feet. Under the present system, the CIA
Library microfilms the FBIS Daily at three-month intervals, destroys the
hard copy, and disseminates the film rolls as follows:
1 copy retained in Library from which hard copy is
made to service additional requests from customers.
1 copy to FBIS.
1 copy to A&RC.
1 copy to USIA (deposited in USIA Library, used to
service USIA. requestors).
1 copy to NSA (have not checked this usage).
objected strenuously to substituting microfilm for hard copy. He
stated that his analysts could work only with hard copy because of the rush
nature of providing specific copies to satisfy the always-urgent needs of
high-level requestors, including the White House. He further stated that
from an historical viewpoint, the Daily was an example of perfection in a
fact-recording medium, and should be preserved intact in its original form.
He resisted all arguments, many and varied.
6. The DDI/RMO continues in his pursuit of reduction of the DDI records
in the Archives and Records Center, as shown above. Final action on the
above effort is pending.
7. The development of an integrated records management program within
the DDI is a massive project. Nevertheless, definite movement can be
perceived. The DDI/RMO has shown an intense interest in the DDI records
problem and is exerting every effort toward its improvement. He has
excellent rapport with the other DDI records management officers. The
potential for the development of a DDI program is promising. The limita-
tions are those inherent to the time and efforts of one individual at the
DDI level, and part-time records officers in the DDI Offices.
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