ASSISTANCE TO THE DEPUTY DIRECTOR FOR INTELLIGENCE FROM (Sanitized)

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP72-00039R000100130004-1
Release Decision: 
RIPPUB
Original Classification: 
S
Document Page Count: 
4
Document Creation Date: 
December 19, 2016
Document Release Date: 
March 22, 2006
Sequence Number: 
4
Case Number: 
Publication Date: 
January 23, 1970
Content Type: 
FORM
File: 
AttachmentSize
PDF icon CIA-RDP72-00039R000100130004-1.pdf102.84 KB
Body: 
25X1 Approved For Release 2006/04/13 : CIA-RDP72-00039R000100130004-1 Approved For Release 2006/04/13 : CIA-RDP72-00039R000100130004-1 Approved For Release 2006/04/13 : CIA-RDP72-00039R000100130004-1 MEMORANDUM FOR: CIA Records Administration Officer SUBJECT Assistance to the Deputy Director for Intelligence REFERENCE Memorandum for the CIA Records Administration Officer from the DDI/RMO, dated 16 October 1969, Subject: Records Manage- ment Assistance to the Deputy Director for Intelligence 1. Assistance to the Deputy Director for Intelli- gence from 6 January to 22 January 1970 was provided as follows: a. Development of tentative plans for the accomplishment of the tasks outlined in the referenced memorandum, including: (1) Conference with the Chief, Administrative Staff, O/DDI; Deputy Chief, Administrative Staff, O/DDI; and the DDI/RMO. The purpose being to outline general rules and obtain policy direction as the framework within which to accomplish the re- establishment of the Directorate-wide records management program. (2) Conferences with DDI component records management officers apprising them of the content and procedures involved in the DDI records management program re-establishment. (3) Conducting a DDI-wide records inventory as basic to the program re- establishment and task accomplishment as outlined in the referenced memorandum. Approved For Release 2006/04/13: CIA-RDP72-00039R000100130004-1 Approved For Release 2006/0itrT3 RDP72-00039R000100130004-1 b. Development of a basic draft directive instituting a DDI-wide records management pro- gram. (Draft attached for review and comment.) c. Preliminary review of revised Central Reference Service records control schedules and providing advice and guidance as to the further preparation of these schedules under a general schedule concept. 2. Assistance was also provided the Office of Special Projects in the further development and imple- mentation of the automated OSP Document Control and Inventory System previously developed while in OSP. Assistance was also provided OSP in its further effort to reduce its records holdings to micro-forms, including further queries and negotiations with prime contractors for microfilm and aperature cards of research and development contract documentation. 3. Assisted the DDS&T/RMO in the further evalua- tion of research and development contractual records series, as well as in extending micro-reduction systems and procedures to other DDS&T components. 4. Projected activities consist of: a. DDI/RMO meeting in the Rosslyn area as outlined in paragraph l..a.(2) above with records officers from FBIS, DCS, and OBGI on 27 January 1970. b. DDI/RMO meetings with other DDI component RMO's, to be scheduled. c. Extended leave from 2 February to 9 March 1970 to engage in academic pursuits, during which time DDI components are to be conducting a records inventory preliminary to the preparation of a DDI Records Retention Plan [Task l.a.(3)], re- vision of component records schedules [Task l.a.(2)1, and conversion of data to an automated system (Task b) as outlined in the referenced memorandum. d. Meeting with DDS&T/RMO and representatives from the Office of Research and Development on 27 January 1970 for the purpose of advising on 2 Approved For Release 2006/04/13 : CIA-RDP72-00039R000100130004-1 Approved For Release 2006/04/1-3_: CGA-RPP72-00039R000100130004-1 microforms. Approved For Release 2006/04/13: CIA-RDP72-00039R000100130004-1