DD/S&T RECORDS MANAGEMENT ASSISTANCE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP72-00039R000100140004-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 19, 2016
• Document Release Date: March 23, 2006
• Sequence Number: 4
• Publication Date: April 29, 1969
• Content Type: FORM

25X1
Approved For Release 2006/04/13 : CIA-RDP72-00039R000100140004-0
Approved For Release 2006/04/13 : CIA-RDP72-00039R000100140004-0
 E.8 / y
Approved For Release 20061041!I P72-00039R00 4--0`
9 APR 1969
THROUGH: Chief, Administrative Support Staff,
DD/S&T
THROUGH: DD/S&T Records Management Officer
SUBJECT: DD/S&T Records Management Assistance
REFERENCES: a. Memorandum to the CIA Records
Administration Officer, DD/S&T
1061/69, dated 18 March 1969;
Subject: Assistance to the
Deputy Director for Science and
Technology
b. Memorandum to the CIA Records
Administration Officer, OSP-
0265-69, dated 14 March 1969;
Subject: Assistance to the
Office of Special Projects,
DD/S&T
1. Assistance to the Office of Special Projects,
DD/S&T, continued as follows:
a. Further development toward implementation
of the document control system under sensitive
project management requirements.
b. Conversion of cable files and document
controls to microfilm. This assistance was in
the form of conferences with Printing Services
Division personnel, the DD/S&T/RMO, and the
OSP/RMO as to microfilming procedures, etc.;
assistance to the OSP/RMO with regard to file
preparation requirements and procedures; micro-
film reader selection; and project control
procedures. Further assistance has been
requested with respect to the project as it
progresses.
C, Review and resolution of comments, and
re-drafting of the OSP Records Management Manual.
Approved For Release 2006( 4EIL-RDP72-00039R00010014000
 Approved For Release 2006/04GIP72-00039R000100140004-0
2. Assistance provided the DD/S&T Records
Management Officer to date has involved:
a. Review and analysis of feed back from
DD/S&T component Records Management Officers
with respect to the DD/S&T Records Retention
Plan. The consolidation of the information
submitted by these RMOs, after comparison to
existing Records Control Schedules, became a
draft Records Retention Plan. This draft Plan
has been submitted to the Chief, Administrative
Staff, and the Executive Officer, DD/S&T, for
information, review, and concurrence.
b. Realignment of DD/S&T office codes
assigned for use on Records Control Schedules.
A general Schedule review disclosed that there
had been a duplication of numbers, involving
four (4) offices; and the Office of Scientific
Intelligence code had not been converted to
the DD/S&T system.
c. Support to the DD/S&T Records Management
Officer in developing and conducting a DD/S&T
Records Management Officer meeting of all DD/S&T
RMOs. This meeting covered: establishment of
a formal DD/S&T records management program; status
of the Records Retention Plan; the role of the
undersigned and availability to help all DD/S&T
RMOs; the need for a records inventory; the
updating of Records Control Schedules; and other
group administrative matters.
d. Preliminary development of DD/S&T records
management directives.
DD/6&T Records Ma~agement Officer
-2-
Approved For Release 2006/,lCi ADP72-00039R000100140004-0