USE OF FEDERAL RECORDS CENTERS FOR PERMANENT STORAGE OF AGENCY INACTIVE RECORDS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP72-00039R000100210005-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 15
• Document Creation Date: December 21, 2016
• Document Release Date: April 18, 2008
• Sequence Number: 5
• Publication Date: December 11, 1969
• Content Type: MF

Approved For Release 2008/04/18: CIA7R?DP72-00039R000100210005-1
MEMORANDUM FOR:
SUBJECT
REFERENCE
Director of Security
: Use of Federal Records Centers for Permanent
Storage of Agency Inactive Records
: Memo dtd 4 Nov 69 to DD/S fr D/Sec, subj:
Security Evaluation of the Use of Federal
Record Centers
1. I have reviewed your evaluation of the proposal to use Federal Records
Centers for storage of Agency records and am pleased to note that your recom-
mendations, when approved as Agency policy, will afford significant progress
in resolving our records storage problem.
2. I intend to lend my full support to obtain the Director's approval of
the significant change in Agency policy your recommendations will entail.
As a first step in obtaining DCI approval, I shall within the next two weeks
brief the Executive Director-Comptroller on the proposal seeking his con-
currence and acceptance. As a part of this briefing, I want to point out that
the Support Directorate is taking immediate steps to transfer certain collec-
tions of DD/S records for storage at WNRC under the special security provi-
sions outlined in your recommendations. Upon approval by the Director,
these DD/S collections will be the first transferred to WNRC.
3. The Records Administration Branch of the Support Services Staff
has at my request identified some 10,000 cubic feet of our inactive office
25X1 records which seem to meet the criteria set forth in paragraph
15(6) of your memorandum. All of this material has more than
two years; much of it is ten and fifteen years old and will require only a
minimum amount of retrieval action when placed at WNRC. The Office of
Security, for example, has 2,000 cubic feet of Security case files which
could be transferred for permanent storage at WNRC under this new policy;
the Office of Logistics has 900 cubic feet of requisitions and contracts; the
Office of Personnel has 600 cubic feet of personnel files; the Office of Medical
Services has 500 cubic feet of medical folders; and the Office of Finance has
6,000 cubic feet of finance vouchers and Support papers
The foregoing figures may be considered as a point of departure from which
each Office should carefully review all of its inactive files for possible
transfer to WNRC.
4. Before briefing the Executive Director on this program, I must have
the assurance of the Support Office Heads that transfer of their records to WNRC
4g?CLI
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25X1
25X1
25X1
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for permanent storage under conditions set forth in your recommendations
does not impose any problems. Therefore, I shall ask each Office Head to
conduct an in-house review of all his inactive records and comment
on the plan to store as many as possible at WNRC. Before asking the other
Support Offices to review their records for this purpose, I would appreciate
having your comments or concurrence with regard to the storage of Security
case files at WNRC. May I have your response by 22 December.
Att: Ref memo
I
R. L. Bannerman
Deputy Director
for Support
Approved For Release 2008/04/18: CIA-RDP72-00039R000100210005-1
Approved For Release 2008/04/18: CIA-RDP72-00039R000100210005-1
MEMORANDUM FOR: Director of Security
SUBJECT : Use of Federal Records Centers for Permanent
Storage of Agency Inactive Records
REFERENCE
Memo dtd 4 Nov 69 to DD/S fr 0/Sec. subj.
Security Evaluation of the Use of Federal
Record Centers
1 I have revwed your evaluation of the proposal to use Federal records
Centers for storage of Agency records and am pleased to now that your recom -
mendations, when approved as Agency policy, will afford significant progress
in resolving our records storage problem.
2. I intend to lend my full support to obtain the Director's approval of
the significant change in Agency policy your recommendations will entail.
As a first step in obtaining DCI approval, 1 shall within the next two weeks
brief the Executive Director-Comptroller on the proposal seeking his cou.
currenee and acceptance. As a part of this briefing, I want to point out that
the Support Directorate is taking immediate steps to transfer certain collec-
tions of DD/S records for storage at WNRC under the special security provi-
sions outlined in your recommendations. Upon approval by the Directot.
these DD/S collections will be the first transferred to WNRC.
3. The Records Administration Branch of the Support Services Star
has at my request identified some 10,000 cubic feet of our inactive office
records which seem to meet the criteria set forth in paragtaph
15(6) of your memorandum. All of this material has More than
two years; much of it is ten and fifteen years old and will require only a
minimum amount of retrieval action when placed at WNRC. The Office of
Security, for example, has 2,000 cubic feet of Security case files which
could be transferred for permanent storage at WNRC under this new policy;
the Office of Logistics has 900 cubk feet of requisitions and contracts; the
Office of Personnel has 600 cubic feet of personnel files; the Office of Medical
Services has 500 cubic feet of medical folders; and the Office of Finance has
6,000 cubic feet of finance vouchers and Support papers now in storage
The foregoing figures may be considered as a point of departure from which
each Office should carefully review all of its inactive files for possible
transfer to WNRC.
4. Before briefing the Executive Director on this program, I mum have
the assurance of the Support Office Heads that transfer of their records to WNRC
Approved For Release 2008/04/18: CIA-RDP72-00039R000100210005-1
25X1
25X1
25X1
Approved For Release 2008/04/18: CIA-RDP72-00039R000100210005-1
far permanent storage under conditions set forth in your recoutmendatioas
does ssot impose any problems. Therefore. I shall ask each Office Head to
=duct an ha-house review of all his inactive record ad comment
on the plan to store as many as possible at WIIRC e as ing the other
Support Offices to review their records for this purpose, I would appreciate
having your comments or concurrence with regard to the storage of Sectrity
case files at WNRC. May I have your response by 22 December.
R. L. Bannerman
Deputy Director
for Support
Att: Ref memo
RHW:es (11 Dec 69)
Distribution:
Orig & 1 - Adse w/orig of att (DD,4_69-4995)
DD/S Subject uole-tzs',-A1t1S u`r
1 - DD/S Chrono
1 - C/SSS w/cy of att
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Approved For Release 2008/04/18: CIA-RDP72-00039R000100210005-1
11
TRANSMITTAL SLIP
DATE
TO:
Director of Security
ROOM NO.
4E-60
BUILDING
Hqs.
REMARKS:
FROM:
DD/S
ROOM NO.
7D-26
BUILDING
Hqs.
EXTENSION
FORM NO .0A 1 REPLACES FORM 36-8
I FEB 55 41. WHICH MAY BE USED.
(47)
Approved For Release 2008/04/18: CIA-RDP72-00039R000100210005-1
Approved For Release 2008/04/18: CIA-RDP72-00039R000100210005-1
MEMORANDUM FOR: Director of Security
SUBJECT : Use of Federal Records Centers for Permanent
Storage of Agency Inactive Records
REFERENCE : Memo dtd 4 Nov 69 to DD/S fr D/Sec, subj:
Security Evaluation of the Use of Federal
Record Centers
1. I have reviewed your evaluation of the proposal to use Federal records
Centers for storage of Agency records and am pleased to note that your recom-
mendations, when approved as Agency policy, will afford significant progress
in resolving our records storage problem.
2. I intend to lend my full support to obtain the Director's approval of
the significant change in Agency policy your recommendations will entaV
As a first step in obtaining DCI approval, 1 shall within the next two weeks
brief the Executive Director-Comptroller on the proposal seeking his con-
currence and acceptance. As a part of this briefing, I want to point out that
the Support Directorate is taking immediate steps to transfer certain collec-
tions of DD/S records for storage at WNRC under the special security
povi-
sions outlined in your recommendations. Upon approval by the Director,
these DD/S collections will be the first transferred to WNRC.
3. The Records Administration Branch of the Support Services Star
has at my request identified some 10,000 cubic feet of our Inactive office
records which seem to meet the criteria set forth in paragraph
15(6) of your memorandum. All of this material has been flore than
two years; much of it is ten and fifteen years old and will require only a
minimum amount of retrieval action when placed at WNRC. The Office of
Security, for example, has 2,000 cubic feet of Security case riles which
could be transferred for petmanent storage at WNRC under this new policy;
the Office of Logistics has 900 cubic feet of requisitions and contracts; the
Office of Personnel has 600 cubic feet of personnel files; the Office of Medical
Services has 500 cubic feet of medical folders; and the Office of Finance has
6,000 cubic feet of finance vouchers and Support papers now in storage
The foregoing figures may be considered as a point of departure from which
each Office should carefully review all of its inactive files or possible
transfer to WNRC.
4. Before briefing the Executive Director on this program, I must have
the assurance of the Support Office Heads that transfer of their records to WNRC
SECRLT
Approved For Release 2008/04/18: CIA-RDP72-00039R000100210005-1
25X1
25X1
25X1
Approved For Release 2008/04/18: CIA-RDP72-00039R000100210005-1
,Ao
for permanent storage under conditions set forth in your recommendations
does not Impose any problems. Therefore, I shall ask each Office Head to
conduct an in-house review of all his inactive records comment
on the plan to store as many as possible at WNRC. re as Ing the other
Support Offices to review their records for this purpose, I would appreciate
having your comments or concurrence with regard to the storage of Security
case files at WNRC. May I have your response by 22 December.
Att: Ref memo
R. L. Bannerman
Deputy Director
for Support
Approved For Release 2008/04/18: CIA-RDP72-00039R000100210005-1
_
Approved For Release 2008/04/18: CIA-RDP72-00039R000100210005-1
?
140RAND1Jhrl FOR: Director of Security
UNECT
A.01
: Use of Federal Records Centers for Permanent
Storage of Agency Inactive Records
REFERENCE memo titd 4 Nov 69 to D13/13 fr D/Sec, sub
Security Evaluation of the Use of Federal
Record Centers
I have rcvw.d your evaluation of the pro
Camtere for storage of Agency records and am plea
mendations, when approved as Agency policy, will aff
In resolving our records storage problem.
2, I ineend to lend my full support to obtain the Director'
the significant change in Agercy policy your recommendations will entail.
As * first step in obtaining DCI approval, I shall within the next two weeks
brief the Executive Director-Comptroller on the proposal seeking his con-
currence mid acceptance. As a part of this briar*, I wane to point out that
the Support Directorate is taking immediate steps to transfer certain collec-
tions of DD/S records for storage at WNRC under the special security
aims outlined In your recommendations. Upon approval by the Director,
these DD/S collections will be the first transferred to WNRC.
use Federal records
note that your recom -
significant prexrees
3. The Records Administration Branch of the Support Services Staff
at mi request ldeitificd some 10,000 cubic feat of our inactive office
which seem to meet the criteria set forth in paragraph
whim. AU of this material has beta nor* than 25X1
of it is ten and fifteen years old and will require only.
cent of retrieval action when placed at WNRC. The Office of
emample, has 2,000 cubic feet of Security case files which
ansferred for permanent storage at WNRC under this new policy;
Office of Logistics has 900 cubic feet of requisitions and contracts; the
Office of Personnel has 6(X) cubic feet of personnel files; the Vice of Medical
Services has 500 cubic feet of medical folders; and the Office of Finance has
6,000 cubic feet of finance vouchers and Support papers now in storage 25X1
The foregoing figures may be considered as a peter of departure from
each Office should carefully review all of its inactive files
transfer to WNRC.
4. Before briefing the ExecutiveI must have
records to WNRC
the assurance of the Support Office Heads t
SECRET
Approved For Release 2008/04/18: CIA-RDP72-00039R000100210005-1
25X1
Approved For Release 2008/04/18 : CIA-RDP72-00039R000100210005-1
codItiona set forth in yourrecorrunendations
s . Therefore, I ll ask each Office Head to
of all his inactive records *1 comment
as possible it wNRC. Before asking the odour
records for this purpose. I would appreciate
111.1113 or carcurrence with regard to the storage of Security
C. May I have your response by 22 Decemkor.
Att: Ref memo
RHW:es (11 Dec 69)
Distribution:
Orig & 1 - Adse w/orig of att (DD
1 - DD/S Subject wl
DD/S Chrou.o
1 C/SSS w/cy of att
R. L. Bannsrman
Deputy Director
for Support
69-4995)
C11-1)45 (A- Liotqg)
SECRET
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Approved For Release 2008/04/18: CIA-RDP72-00039R000100210005-1
NOTE: Jean/SSS already has their copy of
DD/S 69-4995.
Ellen
11 Dec 69
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Approved For Release 2008/04/18: CIA-RDP72-00039R000100210005-1
ivfORAND
SUBJECT
'410' g ttml`
Security
:
Use of Federal Records Centers for Ix
Storey of Agency Inactive Records
REFERENCE : Memo dtd 4 Nor 69 to DD/S fr DiSec. eubJ:
Security Evaluation of the Use of Federal
Record Carters
I, I have
for
these DO
of the propoasi to use Federal Records
and am pleased to note that your recom-
y policy, will afford significant progress
storage problem.
y fall support to obtain the Director's approval of
Agency policy your reconmendations 'will entail.
DC! approval, I shall within the next two weeks
zecttive Director-Comptroller on the proPoeal socking his con-
As a part of this briefing. I want to point out that
s taking immediate steps to veneer certain crilec -
or storage at WNRC under the special secarky
recommendations. Upon approval by the Director,
collections will be the first transferred to WNRC.
3. 'The Records Adrainistratica Branch of the Support Services Stet:
has at my request idtutified some 10,000 cubic feet of our Waive office
records vhich seem to net the criteria set forth in at
15(6) of your memorandum. All of this material hag been ;ore than
two years; much of it is ten and fifteen years old and will only a
minimum =ant of retrieval action when placed at ArlsIRC. The Office
Security, for example, has 3,000 cubic feet of Security case files which
could be transferred for permaneat atorage at IINRC under this new poLcy;
the Office of Logistics has 900 cubic feet of requisitions and contracts; the
Office of Personnel has 600 cubic feet of personnel files; the Office of Medical
Services bate 500 cubic feet of medical folders; and the Office of Pinaisce
6,000 cubic fest of finance vouchers and Support papers now in storage
The foregoing figures may be considered as a point of departure from
each Office shizadd carefully review all of its inactive files
transfer to Nk'NRC.
4. Before briefing the
the assurance of the Support Office
Possible
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25X1
25X1
25X1
Approved For Release 2008/04/16 dIA:RDP72-00039R000100210005-1
rmfr
conditions forth b your recOatrn.adM1w
s. Therefore, I drat ask Office Head to
in- of all his inactive records end corninent
to *we as maw as possible at WNRC. adore asking the other
o review their records for this pisrposs, I would appreciate
concurrerce with regare to the storage of Secesity
C. May I have yatw response by 22 December.
R. I.. liaileeritala
Deputy Director
for Sapport
Att: Ref memo
FtlfWma (11 Dec 69)
Distribution:
Orig & 1 - Adse w/orig of att (DD/ 69-4995) .
I - DD/S Subject Lcf- i-toict_r)
1 - DD/S Cbrono
1.---1