USE OF FEDERAL RECORDS CENTERS FOR AGENCY RECORDS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP72-00039R000100210012-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 19, 2016
• Document Release Date: March 23, 2006
• Sequence Number: 12
• Publication Date: December 9, 1969
• Content Type: MF

Approved Forrelease 2006/04/13: CIA-RDP72-0003900100210612-3
9 December 1969
MEMORANDUM FOR: Director of Communications
Director of Finance
Director of Logistics
Director of Medical Services
Director of Personnel
Director of Training
SUBJECT : Use of Federal Records Centers for Agency Records
1. Recently, I asked the Director of Security to re-examine the
Agency policy on the use of Federal Records Centers for the permanent
storage of Agency inactive records. The Security survey encompased a
detailed review of the physical security conditions and secure handling
procedures at the Washington National Records Center (WNRC) in Suitland.
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2. I intend to lend my full support to obtain the Director's
approval of the significant changes in Agency policy this recommendation
entails. As a first step I shall, within the next two weeks, brief the
Executive Director-Comptroller and the other Deputies on this proposal
seeking their concurrence and acceptance. As a part of this briefing
I wish to emphasize that our Directorate is taking immediate steps to
transfer certain collections of Support records for storage at WNRC.
Upon approval of the Director these collections will be the first trans-
ferred to WNRC.
3. The Records Administration Branch of the Support Services
Staff has at my request identified some 10,000 cubic feet of DDS in-
active office records hich are Secret and below and over two
years old, many of them ten and fifteen years old. For example, the Office
of Security has 2,000 cubic feet of Security Case Files which might be
transferred for permanent storage at WNRC under this new policy.
Logistics has 900 cubic feet of requisition and contracts, Personnel has
600 cubic feet of personnel files, Medical Services has 500 cubic feet
of medical folders, and the Office of Finance has 6,000 cubic feet of
finance vouchers and support papers
The foregoing
figures may be considered as a point of.departure from which each office
should carefully review all of its inactive files
for possible 25X1
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4. Prior to briefing the Executive Director and other Deputies
on this program I must have the assurance of the Support Office Heads
that transfer of their records to WNRC does not impose any problems.
Therefore, I am requesting each of you to conduct an in house review
of all your inactive records
and send your commentsto be by
22 December concerning the plan to store as many as possible at WNRC.
Robert L. Bannerman
Deputy Director
for Support
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