NPIC REQUEST FOR THE STORAGE OF MODELS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP72-00039R000100290009-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 7
• Document Creation Date: December 19, 2016
• Document Release Date: March 31, 2006
• Sequence Number: 9
• Publication Date: September 28, 1970
• Content Type: MF

Approved For Release 2006/04/i
GIA-RDP72-00039R000100290009-9
28 September 19 7,)
MEMORANDUM FOR: Chief, Suppc t Services Staff
SUBJECT : NPIC Request for the Storage of Models
1. The NPIC request for the storage tiff their models has been
noted, the scope of the Agency-related problem studied, the White
House requirements researched, the precedents at National Archivcc,
the Smithsonian Institution, and Patent Office reviewed, and the
opinions of the Historical Staff and Office of Security sought.
Also, in light of the recent expressions by the Director reguiri-16
retention of CBS files, and of the Executive Director-Comptrollerr
endorsing the concept of an Agency Archives, I evaluated the
problem not as a simple problem of storage but rather ----s a question
of information preservation and policy precedent. Consequently,,
I recommend the following actions related to the policy of model
preservation and security;
a. The CIA Archives and Records Center should accept the 1PIC
models and others in the Agency that are offered for ev^ntuai
Archival preservation. Besides providing the storage a ad
service of models, the Agency Records Administration Officer
will take steps to evaluate such models to determine which
are significant and v rrant permanent preserve:{tion and ^4th
the operating offices concerned will schedule the dispooition
dates for the reriainirg temporary models.
b. Since the space at the Archives and Records Center is 25X1
limited, it will be necessary for the DDS to request the DDI
to have the Director ct OBGI consolidate his two rooms om.
This will be inconvenient but it is feasible. The released
space will be used fors Archival models. 25X1
will have to be instructed by the DDS to provide laborer-,
o accomplish this consolidation and the necessary shel~.ying
changes.
c. Eventually the tempora'rvr models will have to be moved from this
space to other storage ~,nd finally they will be returnee' to the
creating component for dismanteling and destruction.
he
models do not warren t the burden of TOP SECRET controls.
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EC E
25X1
 Approved For a ReJpase 2006/0S~-RDP72-00039ROy0100290009-9
Classified handling at a
SCR level will permit secure and efficient storage
and transportation of the models as it does the other
NPIC and Security record material of very sensitive ch.racter.
If higher classification is required for these models
then the requesting components will have to provide the funds
and personnel for the special guards, alarms, and transportation
required. The storage and retrieval of these old models
should not necessitate any new security beyond our existing
armed couriers, documented transfers, and vaulted roomy..
2. The foregoing recoiendations are based on the Federal experience
with the Patent Office destruction of hundreds of historic patet models.
That action prompted a National Archives Regulation on preserving
briefing charts and materials -nd a Directive from President Johnson to
all Agency Heads urging them to deposit in the Presidential Libraries
the historic models they no longer required for operational purposes.
My discussions with Archives representatives on model storage arid their
experiences with the Smithsonian and Patent offices elicited the
observation: "National Archives will be very pleased to receive any
CIA models they no longer need or wish to preserve." Conferencts
with the Historic Staff found that they strongly endorse Agency preservation
of historic models and will assist in their evaluation. An Office
of Security officer expressed concern about the method of the disposition
of the temporary models and recommended dismanteling them.
3. There is an important Archival precedent to be estabiihed
by this decision related to CIA models. I have completed additional
research on the philosophy and development of Archival practicer.
Attached is a summary of that research for your convenience.
4. If you agree with my recommendations in paragraph one ?bove,
I shall proceed with the final coordination and developing of tee
proposal for DDS action.
D
Attachments:
1. NPIC Request
2. Comments on Archival Developments
DDS/SSS/RAB~d.d (28 Sept. 1970)
Distribution: Or' & 1 - addressee
1 - C/A&RC
1 -RAB Copy
1 - RAB (Circulated to: Oscar, Arita, Gerry)
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25X1
 Approved For Release 2006 IA-RDP72-00039R000100290009-9
28 September 1970
MEMORANDUM FOR: Chief, Support Services Staff
SUBJECT NPIC Request for the Storage of Models
1. The NPIC request for the storage of their models has been
noted, the scope of the Agency-related problem studies, the White House
requirements researched, the precedents at National Archives, the
Smithsonian Institution, and Patent Office reviewed, and the opinions
of the Historical Staff and Office of Security sought. Also, in light
of the recent expressions by the Director requiring retention of OSS
files, and of the Executive Director-Comptroller endorsing the con-
cept of an Agency Archives, I evaluated the problem not as a simple
problem of storage but rather as a question of information preservation
and policy precedent. Consequently, I recommend the following actions
related to the policy of model preservation security:
a. The CIA Archives and Records Center should
accept the NPIC models and others in the
Agency that are offered for eventual Archival
preservation. Besides providing the storage
and service of models, the Agency Records
Administration Officer will take steps to
evaluate such models to determine which are
significant and warrant permanent preserva-
tion and with the Operationg Offices concerned
will schedule the disposition dates for the
remaining temporary models.
b. Since the space at the Archives and Records
Center is limited, it will be necessary
for the D to request the DDI to have the
Director of OBGI consolidate his two rooms
of maps and reference materials in our base-
ment into only one room. This will be incon-
venient but it is feasible. The released
space will be used for Archival models. The
Commanding Officer I Iwill have to be
instructed by the DDS to provide laborers to
accomplish this consolidation and the
necessary shelving changes.
Gil! _? I
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SECRET dow7;q and
deslat ?i9_ ation
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c. Eventually the temporary models will have to be
removed from this space to other storage and
finally they will be returned to the creating
component for dismanteling and destruction.
d. Because the models do not show the source and
method of intelligence gathering that led to
their construction, the models do not warrant
the burden of TOP SECRET controls. In fact,
the use of CODEWORD controls will actually
reveal the model's source and method. Classi-
fied handling at a SECRET level will permit
secure and efficient storage and transportation
of the models as it does the other NPIC and
Security record material of very sensitive
character. If higher classification is
required for these models then the requesting
components will have to provide the funds and
personnel for the special guards, alarms, and
transportation required. The storage and
retrieval of these old models should not
necessitate any new security beyond our
existing armed couriers, documented transfers,
and vaulted rooms.
2. The foregoing recommendations are based on the federal
experience with the Patent Office destruction of hundreds of historic
patent models. That action prompted a National Archives Regulation
on preserving briefing charts and materials and a Directive from
President Johnson to all Agency Heads urging them to deposit in the
Presidential Libraries the historic models they no longer required
for operational purposes. My discussions with Archives representatives
on model storage and their experiences with the Smithsonian and
Patent Offices elicited the observation: "National Archives will be
very pleased to receive any CIA models they no longer need or wish to
preserve." Conferences with the Historic Staff found that they
strongly endorse Agency preservation of historic models and will assist
in their evaluation. An Office of Security officer expressed concern
about the method of the disposition of the temporary models and recom-
mended dismanteling them.
3. There is an important Archival precedent to be established
by this decision related to CIA models. I have completed additional
research on the philosophy and development of Archival practices.
Attached is a summary of that research for your convenience.
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 r
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4. If you agree with my recommendations in paragraph one
above, I shall proceed with the final coordination and developing
of the proposal for DDS action.
Attachments:
1. NPIC Request
2. Comments on Archival Developments
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The first Archival Institution was established in Athens, Greece
500 B.C. and the Archives it preserved included their treaties, laws,
assembly minutes, and state documents as well as the manuscripts with
the Socrates defense, plays by Aeschylus, Sophocles, and Euripides plus
lists of Olympic game winners. These writings in the form of papyrus
rolls were preserved until about the third century after Christ. During
the decline of ancient civilization the development of Archival insti-
tutions declined.
During the French Revolution many instructions were destroyed
but its leaders created the first national Archives. In the first year
of the revolution the National Assembly established an Archival insti-
tution to house its acts and exhibit them to the public that it repre-
sented. As for the treasures and documents of the old and hated regime
many radical revolutionists urged their destruction, because they
embodied the evils and privileges of the old order. But, more mature
minds prevailed and insisted that these archival treasures were now
public property and should be available to the people to protect their
rights and interests. In the second year of the revolution the
Archives Nationales was established in Paris. In decrees passed four
and six years later, it was given jurisdiction over all records in the
departments, provinces, communes, churches, hospitals, universities,
and noble families. This recognition of the importance of records to
society and its rights resulted in three significant archival develop-
ments:
1. The independent, national, archival adminis-
tration was established,
2. The principle of public access was proclaimed,
3. The responsibility of the state for the care of
valuable documents of the past was recognized.
Fifty years later, in 1838 a central archival institution, the
Public Record Office, was established in England. Its creation was
motivated by practical and cultural reasons rather than by concern for
the public. Years of neglect resulted in poor storage and deterioration
of government records. Earlier, in 1800, the first of six "Select
Committees" investigated the conditions of old records at some 50 loca-
tions. After the Public Record Office was established a House of
Commons report deplored that: "it is but a small fraction of the public
who know the extent and value, and comprehend the singular completeness
of the historical documents of this country. Our Public Records excite
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ARCHIVAL CONCEPTS
The word "archives" is of Greek origin and has a double definition:
1. "A place in which public records or other important
historic documents are kept."
2. "A historic record or document so preserved."
The word "record" is defined as:
"All books, papers, maps, photographs, or other docu-
mentary materials, regardless of physical form or
characteristics, made or received by any public or
private institution in pursuance of its legal obliga-
tions or in connection with the transaction of its
proper business and preserved or appropriate for
preservation by that institution or its legitimate
successor as evidence of its functions, policies,
decisions, procedures, operations, or other activities
or because of the informational value of the data
contained therein."
Of special interest here is the fact that an "archive" may be
a "record" -- regardless of physical form -- which is adjudged worthy
of permanent preservation for reference and research purposes.
Archivist Schellenberg writes: "the essential characteristics
of archives, relate to the reasons why records came into being and
the reasons why they were preserved. We now accept that to be archives,
records must have been produced or accumulated to accomplish a specific
purpose and must have values for purposes other than those for which
they were produced or accumulated. Public archives, then, have two
types of values: the primary values to the originating agency and the
secondary values to other agencies and to non-government users."
The Archival principles are clear and so are the intentions of
Government policy with the creation of its National Archives. The
Agency's responsibility and necessary action in this field seem to me
to be equally clear and indisputable.
The deprecation of the Agency by future historians can be
countered only by an authoritative, officially documented rebuttal.
The Agency's Official Archives of the future will be significantly
enhanced with compelling models that were originally created because
they proved to be far more informative and graphic for the intelligence
community than were the photos, blue prints, and documents from which
they are made.
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