BRIEFING FOR DD/S AND ADD/S - 23 JULY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP72-00341R000100030066-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 8
• Document Creation Date: December 12, 2016
• Document Release Date: December 13, 2001
• Sequence Number: 66
• Publication Date: July 21, 1965
• Content Type: BRIEF

Approved For Release 2002/01/10 : CIA-RDP72-00341R009 '00030066-8
21 July 1965
Classific
Briefing for DD/S and_ADD/S - 23
ion and Reorganization Problems
Problem
1. Reorganized functionally
2. Called for reclassification of new organization
3. In general agreement on:
PPS (Policy and Planning Staff) although we believe position
higher grade.
PSAD (Proprietary Systems and Accounts Div.) O.K. except 2 jobs -
Systems Chief and CPA accounting firm.
.. O.K.
ICAD . O.K, (Except could some day be 17)
Support Staff - O.K. for present
C&T (Compensation and Tax Div.) Not satisfied with top job or agent
payroll.
C&L (Certification and Liaison Div.) generally unsatisfactory.
Accounts Div. generally unsatisfactory.
What we are doing about it
4. Describe our present planned approach.
Career Service Problem
I. Grades 13, 14, 15, 16 & 17 all up to ceiling with very little opportunity
change now.
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Career Service Problem (Cont'd)
Bad hump in GS-13's - need more 14's.
4; Unless classification changes their eights we will and do have a
rotational problem. - 3 in GS-13's -7 in GS-11's + 12 CS-7's
Explain situation on B&F jobs in DD/P.
a. Our compliance with Clarke Is plea to flU with stre
b. Our survey findings.
c. Wage & Class attitude - no support from DD/P or DD/S
Clarke - What to do next?
Accounting Problems
Simplification problems:
a. Class C Accounts
Proposed optional obligation procedure.
b. Class M Inventory procedure.
c. Combinin. - of accounts and records for vouchered and unvouchered
$.I
(1) let step was combining Confidential Funds Div. and Fiscal
Div.
2nd stop - single allotment system and central control of
allotments.
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Accounting Problems (Cont'd)
(3) 3rd step - paper to Director for approval of combining
accounting records into one system.
{in, same paper we proposed change in certificate to
?reanditures but this is a separate problem not related
to simplification of accosting systems).
Objective Is eventually to prepare budget schedules by computer.
. Objective of capturing information overseas on tape and
transmitting information. back to field by computer.
4. Simplify flow of documents and handling of docur ents
and other Government agencies and ourselves; volume
and biggest volume of docum?nts is
Logistics resources study is approach to this
charting the flow -
problems.
to ry Accounting Problems
Development of re
STATINTL
,tte xapting to reduce the M1LST
no and where possible make consistent
th Government Control Act..
b. Obtain some firm rules concerning such things an tra
between projects (use recent $75, 000 as example).
c. Considering combining
and objeCtive IATINTL
to be given responsibility for monitoring the compliance with
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Proprietary Accounting Problems (Cont'd)
proprietary budgets + also becoming center of for
proprietary information.
h. Will take part more often in liquidation of projects.
Field trips
e
essential.
STATINTL
Need to farm up investment and also loan policy for proprietaries.
k. Improve timeliness of proprietary reporting.
1. Attempt to standardize approximately 80%a of Admin Plan provisions
they can become part of regulations.
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Certification and Liaison Problems
STATINTL
Consideration of further decentralization of certification to com _Ujj TL
Statistical sampling in voucher audit.
Survey of decentralized certification procedures and practices
describe responsibility for monitoring.
Alegi
its flow of documents timeliness, accuracy both
ozn Log and. other Government agencies is a problem (matching
receiving, reports against purchase orders and vouchers.)
6. Errors in travel voucher preparation is a problem - we intend to
tackle by providing training "facilities for secretaries in preparation
of those vouchers that don't go to Central Travel Hr.
7. Not satisfied with procedures forleav g the Agency - still too many
out owing us money.
Despite establishment of Committee to provide agents in t
contracts with non-accountable allowances rather than actual accountings
the change is moving too slowly and we should and are considering
trying to treat certain, major problem areas such as Log as on a priority
immediate basis rather than wait for renewal of contracts.
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Compensation and Taxi (Coat's)
there
on part
RCA personnel to make progressive
changes - attitude is somewhat "What's the use f Might as well wait
until IBM equipment to installed. "
Will consider sending pay checks to banks and home
could result in le s s loss of productive time of employees who go to
credit union to cash checks all on one day creating lines and taking
more time than if spread out.
Low grades a problem in retaining personnel - yet complexities of
payrolling are growing,
C!/
Industrial Audit
d with increasing work and no increase of
Must place more emphasise on audits of cost, but problem is how to
spread the personnel to accomplish this.
Central Problems
1. Continue to take short cuts and make improvements that will permit
application of saved man hours to increased work load.
(Doubt that very many can show a record such as Office of Finance
where work load from 1957 to 1964 has increased:
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General Problem (Cont'd)
Vouchers and Accountings
74.2
%1%
Disbursements
347 %
Accounts
160
Employees Payroliod
7%
industrial Contracts
194%
yet we have a not decrease da
same period of 7 pers l positions.
Also, decreased 12 positions in 1965 and will decrease 6 more
1966 or a total of 25 positions despite, increase of terrific proportion
d-" A-0J17
(/ ,
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