GUIDANCE FOR RECORDS PURGE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP72-00450R000100050011-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 1
• Document Creation Date: November 11, 2016
• Document Release Date: August 31, 1998
• Sequence Number: 11
• Publication Date: January 1, 1968
• Content Type: REPORT

Approved For Release 1999 72-0045OR000100050011-5
'CIA RECORDS MANAGEMENT BOARD
GUI DANCE FOR RECORDS PURGE
I NTRODUCTI ON
The Agency Record.s Center is full. The Executive Director-Comptroller
has instructed, all offices to review their records stored. at the Center in
order to dispose of all unnecessary materials as well as to adopt new proce-
dures and technological improvements to reduce the volume.
Some office records do not have a definite disposal date. Others
should, be considered for disposal earlier than now designated. Some are
duplicates or unnecessary and. should, be disposed of as soon as formal approval
can be arranged..
The survey and purge are to be carried out by each component having
records in the Center. Each Deputy Director has been requested to appoint
responsible officers with authority to review the retired office records at
the Center.
A progress report is required from each Directorate on the initial
actions taken and. the plans being developed for each Office on this matter.
The Records Board is to report quarterly on the progress of this purge and on
other records management matters.
I N I T I AL REPORT
The following information should be included in the initial report:
1. Name and. position of officers in your component responsible for the
records purge and, follow-on procedural improvements.
2. Nature and scope of your purge plan and elements of the plan accom-
plished during this initial reporting period.
3. Results within this reporting period., including types and. volumes
of records which have been earmarked. (even if tentatively) as candi-
dates for possible destruction.
4. Your work schedule for proceeding with the purge.
5. Other comments (e.g., microfilming plans, change in records crea-
tion and duplication procedures, etc.)
Reports to the Executive Director-Comptroller concerning this purge
should be routed. through the CIA Records Management Board., Room 502
Building. Directorate and Independent Office reports are due 20 Sep em er.
The Board's report is due 30 September.
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