OPERATION CLEANUP

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP72-00450R000100060006-0
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: November 11, 2016
• Document Release Date: August 29, 1998
• Sequence Number: 6
• Publication Date: December 22, 1967
• Content Type: MEMO

Approved For Release 1999/09/07 : CIA-RD 72-00450R000 0 0 OQQ6
GENERAL SERVICES ADMINISTRATION ~
WASHINGTON, D. C. 20405
7 D ~ 25X1A6d
December 22, 1967
GSA BULLETIN FPMR A-19
GENERAL
TO : Heads of Federal Agencies
SUBJECT: Operation Cleanup
1. Purpose. t This bulletin provides information relating to the con-
tinuation of "Operation Cleanup" campaigns to be conducted periodically
throughout the Government.
2. Expiration date. This bulletin contains instructions of a continuing
nature and will remain in effect until canceled.
3. Background. The President's memorandum of September 16, 1966,
to the heads of departments and agencies on the subject of cost reduc-
tion in procurement, supply, and property management, directs heads
of Federal agencies to initiate a "house-cleaning" campaign that will
produce a review of equipment which has been assigned to individuals
or to organizations within the agencies. It also requires that all items
of equipment and supplies not being used effectively be returned. to stock
or placed in pools from which they can be assigned as needed, and to
release as excess those items which are not needed. The first "Operation
Cleanup" campaign was conducted in November 1966, and the success of
that effort justifies establishment of a similar program on a continuing
basis. To ensure that future campaigns incorporate procedures and
techniques considered desirable by the various agencies involved, the
campaigns are to be conducted based on recommendations of the Inter-
agency Committee for Improvement of Procurement and Management of
Property.
4. Applicability. The provisions of this bulletin are applicable to
Federal agencies in all GSA-operated, federally owned and leased
buildings.
5. Conduct of campaigns. A nationwide campaign will be conducted in
February 1968. Thereafter, these campaigns will be conducted bi-
ennially except in the Washington, D. C., area where annual campaigns
will be held. "Operation Cleanup" campaigns are designed to provide
a positive and expeditious program for identifying idle and unneeded
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property and supplies and placing such material in use where it is most
needed. These campaigns will be accomplished through the formation
of teams consisting of agency and GSA representatives who will perform
a "walk through" of buildings under GSA control. To expedite each
campaign, agencies are requested during the month of January to
identify and tag unneeded property, arrange for reassignment within the
owning agency, and determine excess any unneeded property not re-
assigned. The team, during their February "walk through" inspection,
will further identify any other unneeded items and arrange for immediate
removal to staging locations provided by GSA.
6. Agency responsibility. Each Federal department and agency is
requested to publicize "Operation Cleanup" throughout headquarters and
field activities.
a. Agencies in GSA-operated buildings. Agencies in GSA-operated
buildings should designate representatives to work with GSA represent-
atives and buildings managers to carry out the activities required during
a campaign. Representatives designated should have the authority to
determine when property is not required and to authorize release of
such property to GSA for return to stock or for processing as excess.
Necessary authority for the release of property should be granted prior
to the beginning of each campaign.
b. Agencies in other than GSA-operated space. Agencies in other
than GSA-operated buildings are urged to conduct internally developed
and controlled campaigns conforming to the schedule for agencies in
GSA-operated buildings. In this connection, to expedite return of
unneeded materials, appropriate authority should be given to local
representatives to identify, report, or release such material as
provided in a, above.
7. Procedures. Details concerning "Operation Cleanup, " including
a schedule for the agency-GSA team "walk through" of buildings
operated by GSA, designation of GSA property staging locations, plans
for physical movement of materials designated as unneeded by agencies,
and procedures for documentation of excess, will be supplied by the
GSA Regional Administrator.
a. GSA stock items. Bulk quantities of new, unused GSA stock
items in original containers may be returned to GSA supply depots and
owning agencies will be credited in accordance with FPMR 101-26. 312.
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b. Unneeded material other than GSA stock items. Equipment,
supplies, and materials other than GSA stock items referred to in a,
above, should be reported as excess property to GSA during the month
of February for redistribution in accordance with FPMR 101-43. 311,
and should be identified as resulting from the "Operation Cleanup"
campaign.
c. Documentation. GSA will advise agencies, as necessary, in the
preparation and processing of accountable documentation to expedite the
movement of unneeded materials. Arrangements will be made by GSA,
when required, to remove items wl ch-a-re identified for release.
LAWSON B. KI4OTT, tR.
Administrator of General S rvices
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