REVIEW OF VOLUME OF REPORTS IN STORAGE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP72-00450R000100100016-3
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 1
• Document Creation Date: December 20, 2016
• Document Release Date: July 14, 2000
• Sequence Number: 16
• Publication Date: June 3, 1968
• Content Type: MF

RAB file
AA\fT111rsITl sf
Approved For Release 2007/10/23: CIA-RDP72-00450R000100100016-3
1. Upon receipt of your request, I asked the Chief, Agency
Archives and Records Center, about the deposits in the Center and the
possibility of their providing some indication as to instances of
excessive production. He replied in the negative.
2. He explained that "over the years we have worked with the
personnel of the organizational elements responsible for production
and I feel that they are doing a good job in most cases in determining
how many copies are needed in reserve stock," He felt the question you
pose is too complex for the Records Center operation to determine
whether or not any given series of reports is being printed in an ex-
cessive number of copies. He suggested that only the production person-
nel connected with the specific report can possibly examine their con-
tinually changing requirements, customer requests, and report contents
to decide if and when they can increase and decrease their production
volume. He offered to work with those personnel on such a review but
insisted that his operation at the end of a long sequence of require-
ments did not have sufficient information on many variables to enable
him to judge specific production needs.
3. Since I am familiar with your Survey, I regret that I must
provide this limited response but I must agree with the Chief of the
Records Center and not permit partial statistics of our distribution
procedure to mislead you. Our records control program does require
periodic review of all deposits at the Center. The copies on hand are
continually purged and updated. Because of our decreasing available
space at the Center, during 1965 and 1966 a concentrated campaign was
conducted with each of the production offices to tighten the purging
requirements and to reduce the volume of extra copies deposited for
supplemental distribution. The success of that effort removed the
possibility of our being able to note any exceptional cases of excessive
Distribution: 25X1
Orig & 1 - addressee,