CONCLUSIONS AND RECOMMENDATIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP72-00450R000100100023-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 7
• Document Creation Date: December 20, 2016
• Document Release Date: July 14, 2000
• Sequence Number: 23
• Publication Date: June 19, 1968
• Content Type: REPORT

Approved For Release 2007/10/23: CIA-RDP72-00450R000100100023-5
SECRET
CONCLUSIONS AND RECOMMENDATIONS
Agency printing requirements in FY 67 amounted to
just over 300 million impressions and 5.2 million photo-
graphic items at a cost of some 0 Fifty-six
percent of the impressions and 90 percent of the photo-
graphic items were produced by the Printing Services
Division, Office of Logistics. The remainder is produced
by several smaller facilities within the Agency as well
as by the Government Printing Office and private firms.
Agency printing facilities in general appear adequate
to meet present printing requirements at a cost which is
reasonable and compares favorably with printing costs
outside the Agency.
The Study Group notes, however, that printing
requirements on PSD are again rising after the significant
reduction from an FY 63 peak of 203 million impressions
to 152 million impressions in FY 65. Requirements increased
nearly 9 percent in FY 66 and another 5 percent in FY 67.
By FY 69, the number of 1 pressions may well exceed the
FY 63 peak`
The dramatic decrease in requirements in the two fiscal
years following FY 63, was almost certainly the result of 25X1
25X1
Committee
 Approved For Release 2007/10/23: CIA-RDP72-00450R000100100023-5
discovered that by 1963, Agency printing requirements had
W kkoi
proliferated to the point wkrn excessive overtime was
required in PSD,throughput /times were long and
publication delays frequent. It also discovered a lavish
use of expensive graphics in Agency publications. The
Report recommended that a stringent review of printing and
graphics requirements be made especially by the DD/I where
nearly 70 percent of such requirements originate. The
resulting toughening of standards for printing and graphics
y.rv- smtw,,,e.- a,.- C..
Deputy Directors be instructed to establish 0at the nffi
level .$ livision in-)DP-1 a Publications Control Off-tcer.
tighter control .? Therefore, we recommen that the
not affect the general throughput time of PSD, we consider
-tJ.at, printing requirements?Jsheuld---bebrought - under
which is printed in a controlled environment and does
the major increase is caused by the
service is now being received.
We consider the upturn in printing requirements over
-.a.
the pastvo,fiscal years a matter for concern. A
recurrence of the FY 63 situation is certainly not
desirable. Even though printing capabilities have
rru-t.ith.Ad A-? r~--o ,.- M~..t,
increased since the Report and even though
 Approved For Release 2007/10/23 : CIA-RDP72-0045OR000100100023-5
-Af
"~?d'tit ~ arc' C'/' 4 '4 4s 2ku . ? 1r".
each publication wkieh~mcat--beOT to service
INME
subsequent requests for copies.
NIS production is the most expensive volume printing
job in the Agency. At roughly $.11 per page it is 55
1 -1
and w:ha-t, graphics "'are n-eede!4for polling recipients on
an annual or other suitable basis to determine the need
for each publication, and for averMng-.-with -the4Yff?ce
Beards azragenrerrt ?,bwfficer -aicd? the CIA Records- Manag
~f }o determinQ the minimum number of copies of
NIS publications contain highjquality
being phased into the EPIC system of automatic composing.
While this conversion will eventually reduce the cost of
an NIS page to approximately $.098 t\wlil be3he standards
of other Agency publications,' still be expensive. While
the Study Group does not recommend the deliberate cheapening
of NIS printing standards, it does urge that the DD/I
consider instituting a review of the NIS Program to
ascertain current needs for the various NIS sections
and the present validity of the updating cycle.
 STATSPEC
Approved For Release 2007/10/23 : CIA-RDP72-0045OR000100100023-5
 that the daily age "imitation be increased by 60 pages
until such time as a autom \ted system is adopted.
NPIC's present composing system is comprised of a
computer-driven chain printer for publications with short
deadlines and a rather antiquated ATF composer for more
formal publications. NPIC has completed a cost study
which reveals that by switching to a Photon 713 automatic
composer, there would be a cost saving over the next ten
years of more than $135 thousand. In addition, because
NPIC reports composed on a Photon 713 would consist of
far fewer pages, savings in the Government in top secret
storage costs might well exceed $100 thousand. In any
event, the implementation of the National Tasking Plan
over the next few years will increase NPIC's printing
load considerably and will necessitate some new faster
method of composing. We recommend that NPIC working
closely with PSD test the feasibility of using a Photon 713
in its publication cycle, preferably a Photon 713 on loan
from PSD and that the decision as to whether NPIC should
have an independent automatic composing capability be
deferred until the results of such a test have been
evaluated.
While the origination of Agency forms requires the
 approval of the Central Forms Management Staff there is
a proliferation of unofficial forms over which little
or no control is exercised. We recommend that since the
Records Management Officer in each component of the
Agency has a responsibility for the forms produced in
his component he be required to exercise greater control
over their creation and reproduction and that allnforms
7
printiug-z ques-ts including reprints require the approval
of the Component Records Management Officer or theeCentral
Forms Management Staff
Another area of rapidly increasing reproduction
requirements (some 8 percent per year) exists in the
Cable Secretariat. The limits of the present system's
han~t,
capability 4ae virtually been reached. The Cable
Secretariat is studying the possibility of automating
the printing and distribution of cables. We urge that
the Cable Secretariat make the development of a modern
high-capacity system the highest priority and that it
examine the present cable distribution lists for possible
reductions in the number of cables being printed and
distributed.
The Inspector General's Survey of the Printing
Services Division released in September 1966, recommended
 Approved For Release 2007/10/23: CIA-RDP72-0045OR000100100023-5
that the CRS photographic processing facility be
eliminated when PSD moved to its new building. We
recommend that PSD and CRS, examine what, if any, of
CRS's activities and facilities should be absorbed by
PSD.
Automation is causing a revolution in printing as
well as methods of distribution of information by non-
printing means. Many of the new techniques undoubtedly
have application within the Agency. We urge that PSDc;?,,, --t
keep abreast of the rapidly changing developments in,
automatic composing and printing,with-an_..e. ta)ta4
cr+'as'ng e?-fliciency andreducing fii"ioughput"tinf"f
Agency publ'icaaions. We also urge that Agency
units producing reports and documents for extensive
distribution examine the possibility of using1non-printing
means (such as M?cn ' e for-d-istribution and stor e,
*their reports.
uzvrrcmr~