CONCLUSIONS AND RECOMMENDATIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP72-00450R000100100038-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 20, 2016
• Document Release Date: July 14, 2000
• Sequence Number: 38
• Publication Date: October 20, 1997
• Content Type: REPORT

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CONCLUSIONS AND RECOMMENDATIONS
Agency printing requirements in FY 1967 amounted to
just over 300 million impressions and 5.6 million photo-
graphic items at a cost of some Fifty-six
percent of the impressions and 90 percent of the photo-
graphic items were produced by the Printing Services
Division, Office of Logistics. The remainder is produced
by several smaller facilities within the Agency as well as
by the Government Printing Office and private firms.
Agency printing facilities in general appear adequate
to the task of serving printing requirements at a cost
which is reasonable and compares favorably with printing
costs outside the Agency.
The Study Group attempted to examine the problem of
unnecessary printing, seeking out material which shouldn't
be printed or which is printed in too many copies. Very
little of this type of printing was uncovered. Undoubtedly
there is some unnecessary printing being produced but it
would appear that it is quite small and in comparison to
the total, insignificant.
The present rather informal method of establishing
printing priorities by negotiation is apparently working
quite well. We recommend that the present system of
establishing printing priorities be continued and that the
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system of constraints on the use of graphics established
within the DDI also be continued.
In order to realize any significant savings in
printing costs, reductions would have to be made in the
major programs such as the National Intelligence Surveys
which take nearly 30 percent of PSD's budget, current
intelligence reporting (almost 16 percent), Central
Reference Service requirements for photographs and
(7 percent) or NPIC printing which has a separate annual
printed forms (12 percent), the
No other Agency program requires
as much as 4 percent of PSD's budget.
NIS production is the most expensive volume printing
job in the Agency. At roughly $.ll per page it is 55
times more costly than the least expensive, the
NIS publications contain high quality
printing with an extensive use of pictures, graphics
and tabular material. NIS publications are gradually
being phased into the EPIC system of automatic composing.
While this conversion will eventually reduce the cost of
an NIS page to approximately $.098 it will by the standards
of other Agency publications, still be expensive. While
the Study Group does not recommend the deliberate cheapening
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of NIS printing standards, it does urge that consideration
be given to at least reducing the use of graphics which is
an important factor in the overall costs.
at $ .002 per page is the least
expensive volume printing in the Agency.
Nevertheless, there are problems with the
printing. The sheer volume and the timeliness with which
it must be printed requires second shift cil"-ration and
long press runs. The capacity of the presses and collators
limit the number of pages which can be published daily.
= has requested an increase in the daily page limit
of some 60 pages which would require an increase in the
number of printers employed. The Study Group has examined
the feasibility of this request, keeping in mind the
tight budget situation which currently prevails. While
sympathetic to the feelings of that useful information
must now be left out because of the limitation, we have
not been able to establish that a significant loss of
important information is involved. A study now underway
in the DDI is examining the feasibility of automating the
publication cycle. If this turns out to be feasible,
the automatic composer which will be used will be capable
of virtually doubling the number of words per page thus
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making the present request unnecessary. We recommend,
therefore, that the present daily page limitation on the
be continued until such time as an automated
system is adopted.
NPIC's present composing system is comprised of a
computer-driven chain printer for publications with short
deadlines and a rather antiquated ATF composer for more
formal publications. NPIC has completed a cost study
which reveals that by switching to a Photon 713 automatic
composer, there would be a cost saving over the next ten
years of more than $135 thousand. In addition, because
NPIC reports composed on a Photon 713 would consist of
far fewer pages, savings in the Government in top secret
storage costs might well exceed $100 thousand. In any
event, the implementation of the National Tasking Plan over
the next few years will increase NPIC's printing load
considerably and will necessitate some new faster method
of composing. For these reasons we recommend that NPIC
be authorized to purchase a Photon 713 composer.
While the origination of Agency forms requires the
approval ~; of the Central F Man gemen?t Staff there "s
been a proliferation of unofficial forms over which little
or control is exercised. We recor.,:n:o.;?d ` he Records
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- U
-4 V
Mana? ement officer in each component of the Agency hose a
6reater responsibility for the forms _produced in his
component etad be required to exercise greater control
over their creation and reproduction and that all forms
r_nting requests including reprints require the approval
of e h en ,ra Forms Management Staff.
An examination of the publishing of current intelli-
gence reports does not reveal any urgent need for change
although it seems to the Study Group that a greater use
of the IB1',I Selectromatic Composer which OCI presently
has would permit the publishing of consid:rably fewer
pages with a resulting savings in cost.
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