RECORDS DISPOSITION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP72-00450R000100130050-3
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 31
• Document Creation Date: December 12, 2016
• Document Release Date: September 10, 2001
• Sequence Number: 50
• Content Type: REGULATION

STATINTL ewtaWi dwd s WoWma 6as3 ed to s inia ter to
tS.~ia, t i . CC ~. This Moog
STATINTL
tt ~rr~~alst sew, tea r,r l~e.tim sbaft
of the grogram. ftrt I Qovwx of contra s to os
and Part IX outUz c s for tii t of r
Objective of records a to ,cm is the mser"Mmor reoora of
c outia t aag vat and sWstemtic elitsdaaet of an otter records.
action . taz .k24 the tae afu3 at the rem" preserved, and
substautia 3,y ors the Mast and etf t of roW,.4 kwpigg. To "gist in
achieving this objective,- a4Z hoa and ere l.i d
and VXAlsbai hssa elu for the LwtW=U mj and adAmm of aU Peel
eonoerned in the cwtim of areeapos ihi3 tl a in t .
F O R THE D I R E C T O R O F CENTRAL I LIG E
L. K. WHITE
Deputy Director
(support)
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AM
Ploogrva Objectives
Itia"ati o
6. Program diet tiof
3. 3.4s
III OIXY
9. Oftunsi
10. Rewrds
IV DI8
14. aective
6.
Of Gollectu
Cumv4p
,VaratAou
tA* $urv'
STAT
 STAT
 ase 30fl /b6
Approved r 14
s Dispr~si tion
0
Part I. Records Control males
1. General Plan. The Records disposition progr*4 provides for establish-
rant of a "ar ,an for the preservation, retirement, transfer, and
destruction of records. The fbrraul.ation of this plan for the disposition
of each type series of records will be a zpraeesed in the farce of a
Records Control Schedule and viii provide for-,
a. Tba selective preservation of permwonUy valuable reeds
reduced to the mini Iasi stent vitae all interests of the Agency.
b. The expokUtioas and s ste *t .c removal and disposal of temporarily
valuable records, including their re&wUm to the r i`atzea consistent with
the a &Uast rati ve and operating needs of the offices of the Aeancy.
2.. Records toed. males. The preparation of Records control Schedules
is a MI qaLvWment of t e,'eal Services Md istrat3ou Reg&laticns which
are issued under authority of the federal Records Act of 1950. (See iibit 1).
Their pre, *rati and application are an approved saes of syst *atica11y
effecting the preservations retire nt, and destruction of records.
Yorra NO, 139, Records Control Schedule,
for use in this Agency and provides the
disposition progrem.
(See Exhibit
2)
has been developed
aeene for i ~
1e
ting the Agency
3. General 3ia sition Lo1icieeas. The following policies will ern the
disposi of records created and ae xir+ed by Agency activities and win
be carried ae~t in fult accordance with Security RegulatUm of the Agency
and
the opinAon of Generai Counsel, Oct. 2, 1950 (Seer tbit 1, ParagnWh 2 g.)
a. Preservation. Records crested or acquired by any activity which
are worthy of preservation as a pert of the penal archives of the
A ncy will be identified and retained as prescribed by this ian bookk.
b, iremat,- Records or -sted or acquires by a y activity incident
to the conduct of its business vti,U. be retired to the Agnx7 Records center
in accordance with the procedures outlined in Part II, Betirieomt of Records.
c. Transfer, when records created or aE aired any activity are
transferred to another Agency co~Vmant aAaWristo"ehaWs a a? 1 be tide
on the Records Control Schedules (3ft Section VII) mined in both the
~rrlaag and gaining orgeanIzati c i elements. The transl of retards
from the custody of this Agency to that of another e meitiv a asmxy ,will
be accru: .i, ed in accordance with the provision of Title 3r Settion 301,
td -: b04 OR00G1`00130050-3 STAT
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Recordsit3
of t x tics of the Ge *r .
pis that such transfers sbu I1-
written suev 1 of the Natiaml Anhtves
Records stration Officer v:LU
d. Di spoaal . fiords created or s ac red by quay activity iaaci dautt
to the coact of its busii ss wLI1 be des'Uvyed to "wr4olm with the
proe+sdures outlined by Vie
STATINTL
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STATINTL
4.
a.
ObjectiVes
co,,a l,c of records re,
Lion, t ncttoi al as iniastrs
a0co * al.iao arrtas, including
ad: ai ,strZtiv+e, 1 1, fiscal, or
or : as- ant value.
0
b. The + b1ia t and operation of a systetn of su; ervi stcm,
facilities, ; V r o s, a n d instrcettons w h i c h w i l l a e o x r e t h e groapt die-
gosit on of re rds n o l o x e s f s i referred t o o r o f no f u r t h e r value
in the conduct of current business by reticent to the Agency/Records
Center or by authorized destruction.
c , The lever _ t of ;ram for s king available out' sorized Aspacy
activities the e rience and data that Agency records cumin for ]morning
mesa,, and for historical or research
5. Pra 3lirec tic . Standardization at aelhods and
aaary aassa>.a a:r the effective - giant of
that have : rrammt or long r e a in strative, 16 01.0
historical value a safely stored in the Records Center for Preservation,
' t h a n no l o n g e r rmwaded f o r t h e c o n d u c t o f c u r r e n t b u s i n e s s o r as deactiva-
tion of an activity. Sn order to facilitate the grooe"Ings storage, and
cinrg of the records received by t girds
activvities, they *UK" be unif x ' arrangpdo iaa ,
ace with i ribeai c r i t e r i a. Furthermore, it is 14portgnt that
autho rieti on for t e dine seal of record &, grsnte by the Archivist of the
United ftates and Congress.. up1.i' ,y and accurately iiaaa-taerpr d. To
effect the coordination required to attain there objectives,, responsibility
for adxainis tret.i c of the progrv.a is delegated to the p4pacq cRra s
Administration, oMcaer.
6.
a. Stott guids-x e, iista and coor ti.on of
AB dstreti on program,, Including the issuance of am ny iaxst .
necessary to i t the ?:-v thoda and p acadures prescribed by this
k, and the attaiaaat of the objectives of the
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d. S cta irtJon tai n6 of
O Ttc orr dosi tted by the
Depsty
()
2
`onitort and
a. Co cticu and c T.idatIon of
oaf to effective -Ammmeft of the
his Juriidic ox and
d,. Xbqq~ is Odw&such revUlaus ae up to date by mftkLVS an
W00revisions a wat fitting to the Agency Records A&dnietrutlon
3.tti csr r spp tr*1.
e. Bub- scion of
trstion OiTic er for the
by
t'. A p iostton of appro
ons to the ASMUCj Re
do a a vrolvt Ms r ictto o
their yet i mut the iftoords Ce
office s ce bas Wired.
.ty
for
Sc
STATINTL
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0
S. supervision of the &iTw4W,-*nt
STATINTL
Of reeords
h. . anon of data for re,
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STATINTL
0
are not l rd in their
etetdirg, of tions of tarms used
by
that aguW
fu=U000.1 :1i
of the Crrnot or beesum
twin." -Jbe statute nor-ift
work "records?'
901C4 .; for
proven of se. The
consulted In resolving each qaestionz.
d. tetus of Docum nta ,r 1ntOrtal . The llOnVARP
a+ ' to for prob"Vatioe s s that the lion s .3n
a docLnt serve or not scree as a "re'd" is an 3 ortent
d "4M that Portioula domm=W f` tteria1s are "reamers'` within the
,imax"Uug of the definition. This alao covers instances ,
r,
althm4ft the lutantion that the terisl s not serve as " xa rds" Is clam
the mtuuv of the data the peter s contain May ie them " grits for
ject to the grovisions of the
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e. r of
the chi. or i a r
tI "dis aitioz
a cbsnee in the c custo4 or
i.e.,. the presetv'ati , retired
ox r+r.
a. i. r t O
t ru ou, t
,.icies, ciaime,
N cii ositi " as umd in thia
poLirlea, prods,
be of eitber re
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STATINTL
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e on. The Process at
dal., or etert *1 VNIM of r+ rd
Z. ROOM" Ct4w. The ity
t ce, servicing.. and diepc ef.
Agy.
(1) Au ideation of 1 of
OM3 unit that o d be p d aged to
h rde Seri" OMU Sex,
Laei tii d nth a a +oeifie tuuctAm
STATINTL
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4. Q ivo. A
I=WAO at collecting and
records. Sufficient and imc*wate
serer i ita rage' eva aiati a, p
1 , fiscal) and torical value.
each artes and Its evaluation stated
reti3.e ent, ax or de# xotion, a e:
Records Control r hedtaes.
16. c
for
t be
sta"VeY w . corer all Me aeries including 'tom record and oonre : d
:.ateriela. F a .ti{9n,, an space in filing &%d t utilized fob
y ea other tt for the hoiming of records will recorded. `: tis
Includes rile apace reserved for o x, overnight -ag~, and e xi-
j=t Vie, and for . us3 g other r1als not included on the Records
Control Schedule ( i 26). TbU a additiom-i . or stjon, thou
not Included in %4-. a .e is useful for detecting controlling
fil equj p.-Cxi'b utilization Practices.
ay the
each oz aw aetio *1 urU.
ortizaetida.
is tic r for the Om-my Wk-Aild be obtained
:'ora the Chief of the d o on t
ti
!twee, and co n
of the orau satio eleg;avt.
individuals to be consulted -1 z
should be at such sni
vly c. the :Ii if ? 'e
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8.. Ift-it or
eri,; t ,ve, 'y..
office us sx. llming the
tb* title by io1 1140 USIM9
cf i t d.~
be sLI11. y : V. - fOuDd to a OMV6MQj-O
A fib des3,grAtsd by title as " N COOL :w in oz diviaioo gbmld.
~
Uni f r it1 in of nm s t f MAO is dOWIV e' 1s rrhe ,hm.
numlxx' and :room
"rc a Akihimlt%t or "Bnuwh OW4*ct L) et
r3 vi JIri
the t
of the
fore u s
cos, sue'
ojoratj~m Poo s that
t um of tfi Me az4 the ;fie'
murto&u or tip is
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a. ,A . Ind#astee
series. T a should be
''{ A 1ibe~r7tT"1''
do r" ,, etc%
to In bit no. 3.
k. a1 `S r. Show here the dioycwitAm action
soetiai unit xblagr
d be ow wbo has
is based oW4 c the
by t users. This is
revaired in the aiwainal of
diti,oi criterla dim
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Disposition
the sit are also useful for recor 1mg Idess, convereatiiona, c ohr amts,
or other information per ainira to the *Dr%U aeries not included, else-
vhere on the work sheet. Such bits of i,nfoor isti on. often aid _,teriel l y
in the evaluation process or in spotting or solving a record problem.
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STATINTL
19. General. :.he armLLytical process ..
in ter.. of tl. ve standards for their mtonltion, of acep,4.y'ing cat-off
tec:iuiq. es for periodic tersixsstion of fps, and of ap11yix. block dis-
positio . procedures to noncurrent files c be aecc rsplisned t3niy by a
too=t :: study of each record series warveyed and t earful application
of criteria o tlirsed in this section.
20. J v uatioxi Of I4ecc rdA * ' e ueti.on of records in 't r:.; a of thae
possi a :se by ; e Agei y and the Federal Goverment is an es ztial
preli LL ary to instits. ting procedures for ttaeir disp"ition. Waile: the
veal ;re of records of p3r:r t m1; e crested in any given year is negligible
when co. ap to the total annual eocu Dilation, it is i:pemtive that this
n cle:as of records of enduring value be identified and pre-wermd. Once
these records are identified the reSidue Is oft : pen' sry V aluue which will
be uest ro d no or later, eon t apm then this value dims s or
in establishing, realistic retention periods it is essential
that the records .;t officer identify the "officse of record" for
tt fists he is evel.>.aatix . Any or tions1 eler'aeut t t cue or
receives record in the process of x ng out its assigned f".:notions and
.X a nsibiiities not -rallly be ies the office of record for bbca,Aanting
such actIvi tiers . Offices of record rar4p from the iox; offices of
the t:i moor and his Deputies down througti thaw of of Offices s Chief$
of Staffs, Divisions and Branches. For a :Aple, the office of record for
;preparation of the Agency bud t is the Office of the Ce iptruller. fiere,
the filets cicrc.u. tinting this unction as x taixaed per; n
csa or sts e,ral: ate their mid Wt files to pora.zy and ,Uy
a few years. in so ins , records of toe.-.poi=7 value
:;gay be x uirea to be retained for periods of ti a e ~.eeding the 4?eriod
during zich they are used for the cos nct of current basis ss because of
a i if nistrsti ve or legal ru3.ri .. ei tha-..,..
-4 er Center for ?t reesoom? votentiva ; 'iii and JA"Z* -dostrac i
21.. ear!: t i ords. r.s :;tint records are those records utlictx have
enduring value in one or .lore of the folloving cateWriea f adninistrative,
legESl, fiscal, or historical. e Archivist of the United States has
described records worthy of 9evsuent preservation as those reflecting:
t'r ) " E,s organisation and ad:' .atrative history of the a ney; (2) the
a it folic sd and the reaso for their adoption; (3) its working
res_ilts; (4) its specific individual transactions so far as
they est blisued a legal atats..is of any kLnd or as they ; be p esu aed to
>ave a samral and c tinuing interests* (5) the general social, ec%mUxki c,
or other conditions with vhI h the agency dealt." l :se a "Sx rience is
the best teacher" Is a brief but adegiiate, Justification and explanation of
the basis and necessity for the identification if records of the following
types
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Record $ 13~t S8
a. Aduiinis' stive- Value. Me reoordive of expel in the brood
and GOqP" ti+eM at a imistrett3vee A nrm . MA of OW MI C dr,
the Barresarveti n and availability for use of at ex eriniam at trisi,
error, or suc ss, W1 feciuesUr VrOwUk the memo for more scull
solutira'as of OUST Mt rleme. of rrser%jet3o for this
parpm are direr dwpmftnt u the 4q "a, to i icb suthority is
deems to laereeer a a1 s. Bmad discretion in i c7 and , c edurei
srlttera freV " IS died to loser echolm activities blab ors
it sermessery to oloasly es01es the fUSSUMS and r bilit iaet of an
activity, Earl ~slarl,~ slleemialisaad tom, to deeterrdne rratuee of its
oolost es, for tile, directives tilee, o ons records., and reports
files.
~, b. ia". ;mite ~"m i fxo ~pYiA~~of
ybOir ~, or ~ial l . '~ at += t i"# r l i&R
to sia , it is t b* Procam of a1li?f; mbether a moor'd, a p
of mords.. or the ,sts any contain, eespt iistae8 a "1, . Mme", 1.e.,
vbwtbw the rewaft affect the iU or oyli, is of '+ a W21t bd out"
Oov.r , of "li is r and civilian p tel of the A r, or of
private r-icl a1 or vaapa r s that acct hoaLaeess with the
't1 cited States 00va-aneent. A=xW - bearing ll value are those
xtarraisirin the basis for action, such as 1066 d isions and crises j
filial, and mom r docu t# atirig lagal agrweeaesnts, such as leases,
titles, *Ad e t? ; and r*ewft of action in 9&rUcuUw off, such as
and laWa d d ts. 'te tz o e of id ti iaag such
recorder
ftr the j=Wm of ar.urin *air pa-mm" or I MS too preseerm-
t3ran ae v t be Q"Uvc ,ssd. Q of oewxa Come shod al yrs
be r sea t In boat 1e amm".
ee 7180a Value. Recd ds of fiscal value worthy of preservation are
ct the devela t, pr+e euraticln, subs, anion, Jt st ificat ion j
and Of may' budgets, and Otbar selected a of itras
chieh acct t for the a di#a of funds ? Standards estab] for the
retention of records of US, amoral A+raoourltitag Office, necessary to account
for the tint of ft 34m,* i411. Provide the gitidet for retention of
"lax Amy' Wis. 'its A ay . tmigae audit V*WIX*11ants will be an
of the detardning fact*" in the a licstioel, of them star s.
d. 'UdrkOrricsl Value. it * of Oft class" Of ruts deal ribod in
a, b, and a above, will prove to have historical research valuae. ire
state t, of the Archivist of the United Stat es ilasagr , no is " m14
deser'Ptivue of rye Vwfty of l rrvat.ion ibr hint rims: +ch,
aaunnnte r#icb are in vase "hiert o riaal a ccounft" ab l d be consider d
The P"O
rvat'M. These d cuuanU include diaries, journals, end official
histories.
STATINTL
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STATINTL
0
it
f
(') le 'y 1-itlr le
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STATINTL
less after cut-off u1d be hold the current files area until destruction
is effected. Cut-.ff records with longer retention periods will normlly
be retired to the Records Center after being held one y4mr. Availability
of storage ice In the current Mes area and frequency of reference rust,
be cousidered en scheduling such recor
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f e i ia; sition
'11. COWL I 7 iLX
24- G zml. 1'ecords Control 5 ides are the -irks for I
t .te r K s 3z' ~4ia Xis ti: a. Schedules aame- rrejared fro-, aurvqj Work
meets after ce A l analysis of each accord series 1.rz,r term. T-ey
nsti`C.ittE the Ituclens s taro tion for fi effective a&-UUztrstion
b th the carreat ana x rent records of activity. ` -'he acbe&a0i,
clt e twed ri;?ari:l.,y for tla ;uV, of effecting the ? j,t and. agate r-
atic 3:'etimvnt or {eictioi3 of nont r 'el)t records., also functis as a
t ' axe an "account" of the iootion, mstodW, and disposition
of oo t c-xrent axed non urretnt records of an activity. ' ctive
ac4adulix~g of a~ oxde for dts itian ix 2t s the rainte of current
."ilea by x ssi ti various ; to a for their aer ation, a sent,
:4t-off, cesntralization, or deco Tali ttiou, etc. :erne in. the use
of ,4ctwds Control cisedulez bas fir Zy established the rAmd for ssyst t-
ti zirw their Wit=-; cation:.. 'Thc ,olio procedures wid assigned to obtain
t4e objectives sou&t .etered records soon born e inoperative
ar,less atoms ax 'fit to: (a) sysU ti lly re iud t activity having
custody a.nimg factor in c ci la fisher
s xl.ea shaft,.-,Id "" identified with units below the Branch level.
"a. 3ched a.1 O. , = t>? will be as
,c1a istx tion Cx is r upon ai% x'' 1. o the Schedule.
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Pecorils Disposition
s1. iteAa sn:er. BegimUng With Lte : "A:
each eerie s, starter with the r rds of the office CULe
t ou i each or aisatic . w at of the Office.
(we Exhibit 2).
LS or
nium of the file; description of d Tanta of which tAe file c sn .ss ;
a brief sates t of the specific function or operation ihci t to vbieh
the files are tsaixsed; a mate 3t conaeraing the filing
and i elusive dates of the file. 27 for instructions for
Aral tries of files.
of fiords Series. Grout
serve a specific p4rpose usually ax identified by a Hesse or
eh invariably coincides with the function the grougs of
t title should be descriptive, ss 3f- 1.ssnator *, and coa:Wistett vii
t ,b:' ter!sinolo y Of the or zutio 1, aleent using ini the
file.
(2) A listing of several representative do 4nta COUnd in the
file, such as, form nwabers and titles, titles of reports, office n*jiboranft
and correapooderwo, assists in identification. Such identitication is
ess dial. because ea recox
vhich serves a different Z ction and
retention per .
(3) Function of file . '?in st stive or
incident to which the record series 1s accumaated and
record series performs in comecUon 'herewith Is also a al to the
identity of tb records. In otber words,. this statement std answer:
Uhat operation or function created this record and for vhat ImTose is
this file u m47 An exw4ge of the function of a Me accuai d -tact-...
i ...t 3a1i1 in convection with
regulations requiring receipts for classified, does se xts ."J,&t is i
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be stated., "' d to reflect the a
classified doeu: tea . ere : Latain as a
() i'tii Arra t.
:fir: e:'tioal I u addition to be
U del
domwent In the serl4s a4 the da
dc.sxzt. I`ii.ve axil i.cti a
by a eo x a z~ Of the rut-off
dates of tan file.
vol rV O
series. Ott of c aio fret
dec kal AoiUt, 1.5, 2u.3,
to the eeorde C r C' win w
h. n X ti laa
only after careful e
c ion v). c
in the order given below:
(1) ilvftee each
rat` ohich ever is
(2) ~be oo eie, ex t eo w bf the
au ri=d i the reord5 are o
v a l u e vi l e l t o a di s eteadar t, e .g.,
after amt," "i a xy %;; a.: se; retion
ste atat-MIat Of tLow, filing
i tt t do colunii.
.; ebet~i.+ Uy by ice ;
"; "IbirericaLUy by equ iti 'I3 Ilwbee';
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 Approved For Release 2002/06/10 : CIA-RDP72-0045OR000100130050-3
o f'ic s a.&.
df ; i- or, 3n eucut
cut-Off
d.. T ~ OOP of techutc 1.
Sduft :@' ' 8 ;' "WWUI VU I i be
Approved For l elease 2002/06/10 CIA-RDP72-00450R000100130050-3
 Approved For Release 2002/06/10 : CIA-RDP72-0045OR000100130050-3
ReCOV&S
at O*Oft3" b"* be= 400ut"O
Mi
a. This rwUm is Luton" to saftm s
(1) AU
Of 110s ro saqMMt1 i
r*te~cr
morloft a sa4 to
RPM- #~.~1r3 rr~l., P3 . re ize a of t
Pmor" reor,
ether ate. of the Acy.
(4) Secords Of t
e Ad tio3 for ti tr xotve io are
(6) . w*" for Aich clew w
Ins
b. ftoor" of temomr$ w~ Vhich C ressLo . e voma
au rtty Is re t wtt be fte ri by the AGWXW girds A&Anietxwtim
Oftmow on Bt r$ NO. n5$ - et ,Autbea ,ty to Di a of
PAMOX ." Aftw eou s~ with t tty Oftiae, =ice of the
Oonarei Coe., a or o es an na -, a representative of
Zvi st of the i xsttsd Btaetes, qrevio=4 cleivx b V t may, ..t
review t ssls and r a" .ar the Archivist
for w2kILOSIOn to Congress. Dem Awm the awn t by the
e, vAj=tm=U# it -, vin be --*Ae to the
wdaic: sy then be approved for alt
 Approved For Release 2002/06/10 : CIA-RDP72-0045OR000100130050-3
Records Disposition
wit VII. APPLYIl i RBCt&ila6 COflTROL SCBb"wI a8
30. Application of Arroved Schedules. Since the ultimate goal in the
scheduling of records Is to !stab li&i a 0vtoemstic. plan for the retention,
retirement, and destruction of records, it is essential that the schedules,
after approval, be put into operation. Furnishing each organisational unit
with a copy of its schedule and providing guidance in using the schedule
are basic steps in imp7emOnting the recd ds disposition Program. ho ever,
to ensure continued application of schedules,, the component Records
) gement Officer meet develop follow up techniques such as the folloviing:
a. Audit and Revision of Schedules. To be effective the schedule met
be kept current. Records MmukSoment officers should periodically audit
and review schedules of organisational waits to detect needed revisions.
Revised items or schedules will be prepared on Form 139 or 139a as appro-
priatee, and submitted for approval by the Agency Records Administration
Officer (see paragraph 28). Additional categories of records will have to
be added to the schedules as new functions develop or are reassigned to an
organizational unit. Also certain records may be dropped from a schedule
because of changes in functions and organisations.
(1) Additions to Schedules. Additional items may be added to
schedules by the use of decimal points. A new item would be placed in its
logical eequened by organizational element and the new item number vould
be assigned, by adding a decimal point and item number. For ex ple, the
first new item falling between ll and 12 would be assigned item number 11.1.
(2) Deletions from the schedules. Series of records which have
been discontinued and have been removed from an office either through
transfer, retirement, or destruction will be deleted from the schedule.
b. Tickler File. An effective and simple method for controlling the
application of approved schedules involves the use of a "disposition tickler
file." This file can be established by using a 5" x &` card (Form 11.83)
to list each iten appearing on a Records Control Scfiedul.e (see Exhibit 6).
The cards are filed chronologically by action date and serve as a reminder
to take specific actions at specified times. The establishment and
continued use of this tile is assurance that authorized actions are being
accomplished at, the prescribed ti...
e.
31. Related-Bidruerde Controls. Although the Records Control Schedules
are use 72Tm-rlly to the retirement or destruction of records, the
proper scheduling of records also influences the maintenance of current
files by necessitating various procedures for their segregation, filing
arrangement, cut-off, centralization, or decentralization. The effectisse
utilization of filing equipment and floor space vill also be achieved by the
timely and periodic disposition of records through the application of these
1
Schedules. Re ueeets for filing equipment should be reviewed by the component
 Approved For Release 2002/06/10 : CIA-RDP72-0045OR000100130050-3
Records Disposition
Records Management Officer to determJsre edtetber spats and equipment needed
can be provi 3 by the ale. This is a very effective
instrument of control and makes aften possible i rtent des.
32. Retirement of Rercords. Records; aedulod. for retirement to th$
Archi Center will be transferred in acco with
instructions contained in Part U of this soak, ere the functions and
services of the Cater are described in detail.
33. DowtrwtUwa of Records. Certain rercords, because of their short
an tee, Aver for destruction in the current files area.
Such destruction jj MW I be rmfor d in accord ice with any a tic able
Security R W A Moord of destruction wUl be r i i
the schedule item numbsr, file description ate. volume. The Tickler File
can be used for this purpose. in addition to serving as a log of destruction,
this information can be readily wed for inclusion in 1 annual report
required in rr re 8.
 Approved For Release 2002/06/10 : CIA-RDP72-0045OR000100130050-3
. eoords i.s sition
0
is res 7onsib li.ties invo1? d
is in?0sa/d .rx m the hie . of `fie e by
3 e. s " w, s end
i"ut v or issue by the res st of U,,.1 States. It as=4 h
2 ov3rni?~ the r?oa :?ds ca ?.? Federal 1sovc'3X'4"#inari.t have
wen enF?ic l turin : Pimiy years az s.~ i Iw3 St i4*r the : e r 1r,
- _.
a was
e
p*c~y a1ILqy for 1.-` y
wyq
w. ~q._., .lp..- _~..- .T..v,{. and .L ~3_ pie Vsel~1pra v..~j- .on of 'the sV-~ s of the U L.'e d `'13 ntAA
the
V, Jyw. q lCRna $33t.s at that. aL :; ?i su fe ,uont rt 7K 4 T ts, de +'?r
. 3rec Fcave ,.c t agencies qar >l5.,f7 as r ec c;r- of on=. .Fit; val Goa
with few exce.ti ,ns' .she kind a zd quart i ty of '9 ti 4.`. a an nlgen car will
??2' tie fi or Ore is not specified. The ` ro d .res for
? $ t i~1. F' 2
by law to - revont the destrLc L:m of thosa e -o that h . vs and4ring w=1uo.
In br.eft the laws prohibit the destruction of "llovernnt re-cords except t&:en
t .orixed by Con,-'rose upon the mPa: nd t?io of .he 'rchivis . of the
United staters.
row e g basis for present-d-7y records a ag t
of the Federal Tarr ent is fo ,ows r
a
a. The Act which established the national relives a
eav
ppr
es
19 Jime W4 (i iblic Lana 4,32, 73d Congress) (44 U SC 3., 3 Od ), dated
the a f fi of the : rahA' e. of the jbited States and p ruvides that all
rco rds belonging to `..h.a Goverment of the United States shall be .ndsr tah~e
charge and a up or n tend ce of the .; rs tiv t. Also crested , :is . ct
w, the ton : rr hives r.Cu{ar:? 1. whose f C;, t ohs to f aye the cl sea
of r;ateriall to u e, Lr isfer .' t, the `$ati c l 'rthivas and e tt bl. ?s ?
re ;v1 t ~>?ns ,!3Y: I" ! : ' , s,~c atz"3?7 vS y v s t 'arc ; i is t w'tJi
to r 4a gul to ...5. q u? rniri y ' .Ls
let to ` v i ,
t
4 to > oc oTo " ~:i
s #s a7'; f4 July + y
We 3-Lat* 4 3f as ~T izs?1 3 6 JU17 l rtid,,
~~; ).?,>