RECORDS MANAGEMENT-RECORDS STORAGE FACILITY(Classified)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP72-00450R000100160061-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 9, 2016
• Document Release Date: June 13, 1998
• Sequence Number: 61
• Publication Date: June 14, 1968
• Content Type: MF

Approved For R - RDP72-004508000100160061-8
Di3/S 6g-3fl32
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IvIEMC}RANDUM F+JR: Eac~ec~#ve I~ixector-Comptroller
SUBJECT Rec+~rds Maaaag~er>at+~t-Ra~rords 5torsgae Fac#lity
1. This me~taarn it in ~~~ to raftsr~ #eaaue papery. A
reCOSnmlaapa~ Tsar gcwr appar+vsal is ccxtta~aaed ~ paragraph 5.
2. A evacer~d acct '~ r+awiew tt~e recorda held at the Rs~cords Center
aaad arm the hc-ic~ipgs ~i al+~ oaa~ duplicates and retaini~ oaady the
+esaea~tial dvc~anea~ttrs #s mat a tame alte-aaative tc~ Coruction. This action
mt:st be EaJc~t is auy caaa~a and we bane prepar+sd a prapasai for the estab-
li,eh~ea~ of a s?n#or records review paael for yoatr approval. This pro-
posal, ~vbich va-fil be av~unitted sieoartly, will pex~it us a~ot Duly to review
the pareaeaat holc'!~a brat gaits a much better comtrol oven the creaticaaa of
record material. Kje see coaadEErol over creatioa as the Duly hope foar long
term gsiu toward solviaa~g rtcoardas storage problems. ~'1e have so way of
ea;imax#ng what the psrceaa~ta,ge of ga#a through a reari~ew may be bit e:vea
#f h were possible to recce the preaeaat holdings b#r as rna~ch as 20 per-
ceaa~x, are vroald oa~ly gain apace to last ab twa years at the preset
rate of grovvEt[. This wc~id be barely enoa~ tct hold us mil mevv conetrtrc -
tirx~ cats be coaearglet~#.
~. with regard to the sewed a#ternat3ve, GSA wo~uid be pertly
willfsg to pronricis aatoarage fear alt CIA rscards if we were w~ to reliaa-
gttieh cota~trol o~rer there . B+acause of Dopy res~paaQSibil#ty foar ttte ptote~ctioa
of sources and rnet3~oda. ~ Y has b~ nawiiling to transfer rewards
is the ~edera2 Records Cues to be maimed, seartric~l, and caas~rolled
by GSA perat~mel. Under tbe~e ceexdit#vas if preys ire baroaa~ to
bear on GSA #t would harr+a to be with the obJe~ctive of ~~ theme to
pcrm~ es tv operate our owe. Records Ce?ter w~ ttis#r facii#ies and
this is t2te ot-ly thing they' hai-e becA ua~v#ltiug to ~. If we ware tt~ do this
it wrmtLd aaeaa that we wc~id be operating two Records Cea~rters at taro Widely
aerp~tatead locati~s aaad r~wlti ~"~ parca+poxtio increases #s persaametel
as wcil ae conr#er sert-ice to prawide for deliveries a>ad recalls, ht addttian,
the racoards at+ared at Staitland woul+~ be t~avail8ble fir emergeeey relocati~
purposes ~rhich eras a part of the original jusc#ticatioa for ptrttireg Derr Records
Ceaa~er at
 ^~ Approved For Release'ZII011'fl8/30 :'CIA-RDP72-004508000100160061-8
~!. As indi~a~i is the i~ss~te paper are have cas~ider~ amain s~weral
aiteraatives iscludiug a review of cturre3~tly avaitable space ax-d r~tal
sps~e. VVe cans erred th,e passibility c~i ~tsi~ mEC~a-risced ,rheiri~g
aaemt which wtnsld permit. ~ her demsitq ,~tox~e ~- e3imigg
aiu~ ~ ?i tea ai~eles. ~etallatiiea o~ t3ets ~e~t ~ cuss about
, t~ bet would incrie~tse the capaci~r of the pre~t Records Caster
lire bees. c~~d ~ this camas to be as +~dr~ely expensive
alterxtative ut~d pres+e~ts sericxts ~ys+tem- problems. ~st#r~ates we h~eve
obu-iaed are that it would tt~t abet ~1, 25{x, ?)Qt! to c~tract for xnicr~filmi~tg
St1, 4th cubic feet of zecardm. To +~ tha ~ o~seh-cs we w~Id seed 21
ceilfnyg posttloas tear ~ least thzaet !mss sud at least pra'tt of them would
have ~ behcoma perma~t !~ were to c to ~ a~es-
signs. Theme are, of eoa~rse, tcers offset , cast sad pos~ions to be
eostssideted . At the: present time are have 93, Utz re~la p~ micraii~ ~?3~g-
8torlei in I2U0 cubic feet isf space at ~'e borne 33t?4 cum that . 25X1A6a
of gu~d cards and 2~i reels of magnetic tape. These ~enas are i$ral
p,srta of cs~omer c-fltc++~t procedures where tactl.gies eai$t fprc photograpg,
in~c>~, and x~protiott ~ t-lewing vt #eaaa r~alled item storage. Tla~y
abcwt 1431cx~atng sad ?rther ~,me ~#' m~rcamisiatmrirat
becatese they c directly to the etiectfi~:ness of tt~ ~g
oz ealargemtst to perms hum,era use of itetaas rasrieired. Computer experts
and micrtsm#afatu~rffon exerts hairs fa+md aori~g tm the market yr an the
draw#~ that will be available +or can lartpg r+ee~acds storage relies
mere ecoa~csnically thax+t caa~stractfon ~ ttus fare years. T'!~e policy
of storing ha~opy is the policy ~ the F+edtnrsl Coves, r!vhich ha,a b~
clullesg+e~i, revia~ci, aasd ap~rvved by t~s Genetral Acco~tiag C~fice .
Treads ~ tip ~' ass not dal. VYs pazall~ei Grsrerncn+es~t am# iu-
c~stry s~ecords pr~le~es is +sv~y respect, sud ~ all eostlaae~e to .
S . b; the sbe of any moEre ecvno~mical oar prsR:tfcal alternative, i<
is recoeam~ed that be requested tear the c~onseructitxt of a suitable
addition to ~ rewords storage facility a# 25X1A6a
i~riiii:gg, updating, and- maintenance as well as rstriefirst2 ~ rerparoion
systems stady tai prcwLdt for selective #ilm.ir~g, systematic
of wtti~ch they are a part. TbA use of miaiat~zri~atkm requires eacteasfve.~
r,
7S/ ~c~~~~ it, C;c~g~1
L--T
V~. Cry
l~c+ti~ I3eputy Director
four Suppeart
Thee r+e~cmmeti+~ eo~ataiae~t ~- para,~re